System and method for managing virtual inventory of payment instruments
A method and system for managing virtual inventory of payment instruments includes providing a plurality of blank checks without pre-printed serial numbers; assigning a batch of virtual serial numbers by an issuer to a trustee; creating a serial number by the trustee at each transaction; printing the created serial number on a blank check; and transmitting the created serial number and one of the assigned serial numbers to the issuer.
1 . A method for managing a virtual inventory of payment instruments to be issued by a trustee on behalf of an issuer, comprising:
providing one or more blank instruments to the trustee;
defining a batch of virtual serial numbers for use on the one or more blank instruments for specified transactions;
communicating to the trustee an authorization to print payment instruments using such batch of virtual serial numbers on the one or more blank instruments; and receiving a usage report from the trustee stating the serial numbers used and related transaction information.
2 . The method of claim 1 further comprising storing the usage report and receiving clearing information and reconciling the clearing information with the usage report from the trustee.
3 . The method of claim 1 further comprising defining a replenishment threshold, wherein the step of defining a batch of virtual serial numbers comprises defining a limited batch of virtual serial numbers and responsive to the reports from the trustee and the defined replenishment threshold, defining a replenishment batch of virtual serial numbers and communicating to the trustee an authorization to print payment instruments using such replenishment batch of virtual serial numbers.
4 . The method of claim 3 further comprising associating a batch count limit with the trustee, maintaining a pending batch count and responsive to a comparison of the batch count limit and the pending batch count, deferring communicating to the trustee an authorization to print payment instruments using such replenishment batch of virtual serial numbers.
5 . The method of claim 3 wherein the step of defining a replenishment threshold comprises defining a first replenishment threshold for use with a usage report from the trustee that is produced on a scheduled basis.
6 . The method of claim 3 wherein the step of defining a replenishment threshold comprises defining a second replenishment threshold for use with a usage report from the trustee that is produced on an unscheduled basis, when the trustee determines the second replenishment threshold is met.
7 . The method of claim 1 wherein the step of defining a batch of virtual serial numbers for use on the one or more blank instruments for specified transactions comprises defining a batch of virtual serial numbers for use on the one or more blank instruments for at least one of the following transactions: a money order sold to a customer, a gift certificate, a payroll or other check, a money order for a trustee payment to a vendor, or a money order for trustee reimbursement.
8 . The method of claim 1 wherein the trustee is a secure printer.
9 . The method of claim 1 further comprising receiving clearing information and determining from the clearing information items to be included in a suspect pay report.
10 . The method of claim 1 further comprising receiving clearing information and determining from the clearing information items to be included in a suspect pay report identifying duplicate presentment of payment instruments.
11 . The method of claim 1 wherein the step of communicating to the trustee an authorization to print payment instruments using such batch of virtual serial numbers comprises communicating the serial numbers to be printed.
12 . The method of claim 1 wherein the step of communicating to the trustee an authorization to print payment instruments using such batch of virtual serial numbers comprises communicating a set of key numbers that is associated with the serial numbers to be printed.
13 . The method of claim 1 wherein the step of communicating to the trustee an authorization to print payment instruments using such batch of virtual serial numbers comprises communicating a rule for generating the serial numbers to be printed.
14 . The method of claim 1 further comprising providing a physical inventory system for handling inventory of a stock of serial-numbered blank instrument forms, not part of the virtual inventory.
15 . The method of claim 14 wherein the physical inventory system is a legacy system that handles printing orders and inventory of serial-numbered blank instrument and further comprising submitting virtual orders for the virtual inventory to be handled by the physical inventory system but with the corresponding printing order inhibited.
16 . The method of claim 1 further comprising defining a training batch of virtual serial numbers and communicating to the trustee an authorization to print on the blank instruments void instruments using serial numbers from the training batch.
17 . The method of claim 1 , further comprising defining a terminal profile for a trustee terminal associated with a trustee, said terminal profile defining specified transactions for which the trustee terminal may print instruments.
18 . The method of claim 17 , wherein the step of defining a terminal profile includes specifying routing and transit information for inclusion in the. MICR of a payment instrument printed at the trustee terminal.
19 . The method of claim 17 further comprising defining a replenishment threshold, where such replenishment threshold is configurable as part of the terminal profile.
20 . The method of claim 1 , further comprising defining a mega-batch of virtual serial numbers for use by multiple trustees and wherein the step of defining a batch of virtual serial numbers for use on the one or more blank instruments for specified transactions comprises defining a limited subset of the mega-batch as a micro-batch for use by a specified trustee terminal.
21 . A method for using a virtual inventory of payment instruments to be issued by a trustee on behalf of an issuer, comprising:
receiving one or more blank instruments at the trustee;
receiving at the trustee an authorization to print payment instruments using a batch of virtual serial numbers defined for use on the one or more blank instruments for specified transactions;
printing at least one payment instrument for a transaction using such batch of virtual serial numbers on the one or more blank instruments; and
providing to the issuer a usage report from the trustee stating the serial numbers used and related transaction information.
22 . The method of claim 21 further comprising receiving at the trustee clearing information and reconciling the clearing information with the usage report from the trustee stating the serial numbers used and related transaction information.
23 . The method of claim 21 further comprising defining a replenishment threshold, wherein the step of receiving at the trustee a batch of virtual serial numbers comprises receiving a defined, limited batch of virtual serial numbers and further comprising responsive to the defined replenishment threshold, receiving at the trustee a replenishment batch of virtual serial numbers and an authorization to print payment instruments using such replenishment batch of virtual serial numbers.
24 . The method of claim 23 further comprising the trustee providing in such usage reports information for maintaining a pending batch count and following a comparison of a batch count limit and the pending batch count determining that the batch count limit is not exceeded, receiving at the trustee an authorization to print payment instruments using such replenishment batch of virtual serial numbers.
25 . The method of claim 21 wherein the step of defining a replenishment threshold comprises defining a first replenishment threshold for use with a usage report from the trustee that is produced on a scheduled basis.
26 . The method of claim 21 wherein the step of defining a replenishment threshold comprises defining a second replenishment threshold for use with a usage report from the trustee that is produced on an unscheduled basis, when the trustee determines the second replenishment threshold is met.
27 . The method of claim 21 wherein the step of receiving at the trustee an authorization to print payment instruments using a batch of virtual serial numbers defined for use on the one or more blank instruments for specified transactions comprises defining a batch of virtual serial numbers for use on the one or more blank instruments for at least one of the following transactions: a money order sold to a customer, a gift certificate, a payroll or other check, a money order for a trustee payment to a vendor, or a money order for trustee reimbursement.
28 . The method of claim 21 wherein the trustee is a secure printer.
29 . The method of claim 21 further comprising the issuer receiving clearing information and determining from the clearing information items to be included in a suspect pay report.
30 . The method of claim 21 further comprising the issuer receiving clearing information and determining from the clearing information items to be included in a suspect pay report identifying duplicate presentment.
31 . The method of claim 21 wherein the step of receiving at the trustee an authorization to print payment instruments using such batch of virtual serial numbers comprises receiving the serial numbers to be printed..
32 . The method of claim 21 wherein the step of receiving at the trustee an authorization to print payment instruments using such batch of virtual serial numbers comprises receiving a set of key numbers that is associated with the serial numbers to be printed.
33 . The method of claim 21 wherein the step of receiving at the trustee an authorization to print payment instruments using such batch of virtual serial numbers comprises receiving a rule for generating the serial numbers to be printed.
34 . The method of claim 21 further comprising providing a physical inventory system for handling inventory of a stock of blank payment instrument forms, not part of the virtual inventory.
35 . The method of claim 34 wherein the physical inventory'system is a legacy system that handles printing orders and inventory of payment instrument forms bearing serial numbers and further comprising submitting virtual orders for the virtual inventory to be handled by the physical inventory system but with the corresponding printing order inhibited.
36 . The method of claim 21 further comprising receiving a training batch of virtual serial numbers and authorization to print on the blank instruments void instruments using serial numbers from the training batch.
37 . The method of claim 21 , further comprising receiving a terminal profile at a trustee terminal associated with a trustee, said terminal profile defining specified transactions for which the trustee terminal may print instruments.
38 . The method of claim 37 , wherein the step of receiving a terminal profile includes receiving a profile specifying routing and transit information for inclusion in the MICR of a payment instrument printed at the trustee terminal.
39 . The method of claim 37 further receiving a defined replenishment threshold, where such replenishment threshold is configurable as part of the terminal profile.
40 . The method of claim 21 , further comprising defining a mega-batch of virtual serial numbers for use by multiple trustees and wherein the step of receiving at the trustee an authorization to print payment instruments using a batch of virtual serial numbers defined for use on the one or more blank instruments for specified transactions comprises receiving a limited subset of the mega-batch as a micro-batch for use by a specified trustee terminal.
41 . A method for managing a virtual inventory of payment instruments to be issued by a trustee on behalf of an issuer using blank payments instruments with no serial number, comprising:
defining a batch of virtual serial numbers for use on the one or more blank instruments for specified transactions;
communicating to the trustee an authorization to print payment instruments using such batch of serial numbers on the one or more blank instruments; and
receiving a usage report from the trustee stating the serial numbers used and related transaction information.
42 . The method of claim 41 further comprising storing the usage report and receiving clearing information and reconciling the clearing information with the usage report from the trustee stating the serial numbers used and related transaction information.
43 . The method of claim 41 further comprising defining a replenishment threshold, wherein the step of defining a batch of virtual serial numbers comprises defining a limited batch of virtual serial numbers and responsive to the reports from the trustee and the defined replenishment threshold, defining a replenishment batch of virtual serial numbers and communicating to the trustee an authorization to print payment instruments using such replenishment batch of virtual serial numbers.
44 . The method of claim 43 further comprising associating a batch count limit with the trustee, maintaining a pending batch count and responsive to a comparison of the batch count limit and the pending batch count, deferring communicating to the trustee an authorization to print payment instruments using such replenishment batch of virtual serial numbers.
45 . The method of claim 43 wherein the step of defining a replenishment threshold comprises defining a first replenishment threshold for use with a usage report from the trustee that is produced on a scheduled basis.
46 . The method of claim 43 wherein the step of defining a replenishment threshold comprises defining a second replenishment threshold for use with a usage report from the trustee that is produced on an unscheduled basis, when the trustee determines the second replenishment threshold is met.
47 . The method of claim 41 wherein the step of defining a batch of virtual serial numbers for use on the one or more blank instruments for specified transactions comprises defining a batch of virtual serial numbers for use on the one or more blank instruments for at least one of the following transactions: a money order sold to a customer, a gift certificate, a payroll or other check, a money order for a trustee payment to a vendor, or a money order for trustee reimbursement.
48 . The method of claim 41 wherein the trustee is a secure printer.
49 . The method of claim 41 further comprising receiving clearing information and determining from the clearing information items to be included in a suspect pay report.
50 . The method of claim 41 further comprising receiving clearing information and determining from the clearing information items to be included in a suspect pay report identifying duplicate presentment of payment instruments.
51 . A program storage device readable by a machine, embodying a program of instructions executable by the machine to perform method steps for managing a virtual inventory of payment instruments to be issued by a trustee on behalf of an issuer using blank payments instruments with no serial number, said method steps comprising:
defining a batch of virtual serial numbers for use on the one or more blank instruments for specified transactions;
communicating to the trustee an authorization to print payment instruments using such batch of virtual serial numbers on the one or more blank instruments; and
receiving a usage report from the trustee stating the serial numbers used and related transaction information.
52 . The program storage device of claim 51 wherein the method steps further comprise receiving clearing information and reconciling the clearing information with the usage report from the trustee stating the serial numbers used and related transaction information.
53 . The method of claim 51 further comprising defining a replenishment threshold, wherein the step of defining a batch of virtual serial numbers comprises defining a limited batch of virtual serial numbers and responsive to the reports from the trustee and the defined replenishment threshold, defining a replenishment batch of virtual serial numbers and communicating to the trustee an authorization to print payment instruments using such replenishment batch of virtual serial numbers.
54 . The method of claim 53 further comprising associating a batch count limit with the trustee, maintaining a pending batch count and responsive to a comparison of the batch count limit and the pending batch count, deferring communicating to the trustee an authorization to print payment instruments using such replenishment batch of virtual serial numbers.
55 . The method of claim 53 wherein the step of defining a replenishment threshold comprises defining a first replenishment threshold for use with a usage report from the trustee that is produced on a scheduled basis.
56 . The method of claim 53 wherein the step of defining a replenishment threshold comprises defining a second replenishment threshold for use with a usage report from the trustee that is produced on an unscheduled basis, when the trustee determines the second replenishment threshold is met.
57 . The method of claim 51 wherein the step of defining a batch of virtual serial numbers for use on the one or more blank instruments for specified transactions comprises defining a batch of virtual serial numbers for use on the one or more blank instruments for at least one of the following transactions: a money order sold to a customer, a gift certificate, a payroll or other check, a money order for a trustee payment to a vendor, or a money order for trustee reimbursement.
58 . The method of claim 51 wherein the trustee is a secure printer.
59 . The method of claim 51 further comprising receiving clearing information and determining from the clearing information items to be included in a suspect pay report.
60 . The method of claim 51 further comprising receiving clearing information and determining from the clearing information items to be included in a suspect pay report identifying duplicate presentment of payment instruments.
61 . A system of managing a virtual inventory of payment instruments to be issued by a trustee on behalf of an issuer, comprising:
an inventory warehouse for providing one or more blank instruments to the trustee;
an issuer data processing system for defining a batch of virtual serial numbers for use on the one or more blank instruments for specified transactions;
a communication link for communicating from the issuer system to the trustee an authorization to print payment instruments using such batch of virtual serial numbers on the one or more blank instruments; and
a report link for receiving a usage report from the trustee stating the serial numbers used and related transaction information.