Document repository
View Patent ↗A document repository module provides document management control and flexible indexing of electronic documents associated with a document repository. According to some of the embodiments, the document repository provides a central location to store or to access files related to one project or many projects that are accessible over a world wide communications network, intranet, and/or internet.
1. A method, comprising:
associating an electronic file to a document repository of a communications device;
extracting data of the electronic file to create a document repository index, the document repository index comprising
a text parameter of associated text data of the electronic file,
a file name parameter having at least a portion of a file name of the electronic file,
a storage location parameter associated with a storage location of the electronic file in the communications network, a title name parameter having at least a portion of a title of the electronic file,
an author parameter having a name of an author of the electronic file,
a manager parameter having a name of a manager of the author,
an editor parameter having a name of an editor of the electronic file,
a date parameter having a date associated with the electronic file,
a time parameter having a time associated with the electronic file,
an audio parameter of associated audio data of the electronic file, and
a video parameter of associated video data of the electronic file;
when uploading the electronic file,
if the electronic file already exists within the document repository,
then implementing an overwrite protection function that appends a date and time to the electronic file,
such that the date and time distinguishes other similarly-named electronic files;
automatically creating an abstract of the electronic file; and
storing the document repository index to a memory device,
the document repository index facilitating access to the electronic file from another communications device,
the document repository index pointing to a subfolder within an unchangeable primary folder,
the primary folder being unchangeable as the primary folder is being used to create the index.
2. The method of claim 1 , further comprising:
communicating with a web-based document repository module that controls access to and management of the document repository.
3. The method of claim 2 , further comprising:
receiving a search parameter from a communications device interfacing with the web-based document repository module to search data of the document repository index for the electronic file;
if the search parameter matches data of the document repository index, then communicating a search result to identify the electronic file matching the search parameter; and
if the search parameter does not match data of the document repository index, then communicating a message to identify the search parameter was not successfully matched.
4. The method of claim 3 , further comprising:
retrieving the selected electronic file from the document repository; and
communicating the selected electronic file to the communications device.
5. The method of claim 4 , wherein retrieving the selected electronic file from the document repository comprises sending a query to an internet protocol communications address.
6. The method of claim 2 , further comprising providing a repository function comprising a copy function, an edit function, a delete function, a store function, a compress function, an uncompress function, a link function, a re-format function, and an administrative function for the electronic file and for the document repository index.
7. The method of claim 1 , wherein the electronic file comprises at least one of a voice data format and a a dual tone multi-frequency data format.
8. The method of claim 1 , wherein extracting data of the electronic file comprises creating the document repository index comprising a character count parameter describing a number of characters in the electronic file, a hidden count parameter describing a number of hidden slides in the electronic file, a print time parameter describing a time the electronic file was printed, and a paragraph parameter describing a number of paragraphs in the electronic file.
9. A computer program product storing processor executable instructions for performing a method, the method comprising:
associating an electronic file to a document repository of a communications device;
extracting data of the electronic file to create a document repository index, the document repository index comprising
a text parameter of associated text data of the electronic file,
a file name parameter having at least a portion of a file name of the electronic file,
a storage location parameter associated with a storage location of the electronic file in the communications network,
a title name parameter having at least a portion era title of the electronic file,
an author parameter having a name of an author of the electronic file,
a manager parameter having a name of a manager of the author,
an editor parameter having a name of an editor of the electronic file,
a date parameter having a date associated with the electronic file,
a time parameter having a time associated with the electronic file, an audio parameter of associated audio data of the electronic file, and
a video parameter of associated video data of the electronic file;
when uploading the electronic file,
if the electronic file already exists within the document repository,
then implementing an overwrite protection function that appends a date and time to the electronic file,
such that the date and time distinguishes other similarly-named electronic files;
automatically creating an abstract of the electronic file; and
storing the document repository index to a memory device,
the document repository index facilitating access to the electronic file from another communications device,
the document repository index pointing to a subfolder within an unchangeable primary folder,
the primary folder being unchangeable as the primary folder is being used to create the index.
10. The computer program product of claim 9 , further comprising instructions for communicating with a web-based document repository module that controls access to and management of the document repository.
11. The computer program product of claim 10 , further comprising instructions for:
receiving a search parameter from a communications device interfacing with the document repository module to search data of the document repository index for the electronic file;
if the search parameter matches data of the document repository index, then communicating a search result to identify the electronic file matching the search parameter; and
if the search parameter does not match data of the document repository index, then communicating a message to identify the search parameter was not successflully matched.
12. The computer program product of claim 11 , further comprising instructions for:
retrieving the selected electronic file from the document repository; and
communicating the selected electronic file to the communications device.
13. The computer program product of claim 10 , further comprising instructions for using the document repository module to copy, edit, delete, store, compress, uncompress, link, re-format, or administer the electronic file and the document repository index.
14. The computer program product of claim 9 , wherein extracting data of the electronic file comprises creating the document repository index comprising a character count parameter describing a number of characters in the electronic file, a hidden count parameter describing a number of hidden slides in the electronic file, a print time parameter describing a time the electronic tile was printed, and a paragraph parameter describing a number of paragraphs in the electronic file.
15. A document repository system, comprising:
means for associating an electronic file to a document repository of a communications device;
means for extracting data of the electronic file to create a document repository index, the document repository index comprising
a text parameter of associated text data of the electronic file,
a file name parameter having at least a portion of a file name of the electronic file,
a storage location parameter associated with a storage location of the electronic file in the communications network,
a title name parameter having at least a portion of a title of the electronic file,
an author parameter having a name of an author of the electronic file,
a manager parameter having a name of a manager of the author,
an editor parameter having a name of an editor of the electronic file,
a date parameter having a date associated with the electronic file,
a time parameter having a time associated with the electronic file,
an audio parameter of associated audio data of the electronic file, and
a video parameter of associated video data of the electronic file;
when uploading the electronic file,
if the electronic file already exists within the document repository,
then implementing an overwrite protection function that appends a date and time to the electronic file,
such that the date and time distinguishes other similarly-named electronic files;
means for automatically creating an abstract of the electronic file; and
means for storing the document repository index to a memory device,
the document repository index facilitating access to the electronic file from another communications device,
the document repository index pointing to a subfolder within an unchangeable primary folder,
the primary folder being unchangeable as the primary folder is being used to create the index.
16. The system of claim 15 , the communications network further comprising means for communicating with a web-based document repository module that controls access to and management of the document repository.
17. The system of claim 16 , further comprising:
means for receiving a search parameter from a communications device interfacing with the web-based document repository module to search data of the document repository index for the electronic file;
if the search parameter matches data of the document repository index, then means for communicating a search result to identify the electronic file matching the search parameter; and
if the search parameter does not match data of the document repository index, then means for communicating a message to identify the search parameter was not successfully matched.
18. The system of claim 17 , further comprising:
means for retrieving the selected electronic file from the document repository; and
means for communicating the selected electronic file to the communications device.
19. The system of claim 18 , wherein retrieving the selected electronic file from the document repository comprises sending a query to an internet protocol communications address.
20. The system of claim 15 , wherein the means for extracting data of the electronic file comprises means for creating the document repository index comprising a character count parameter describing a number of characters in the electronic file, a hidden count parameter describing a number of hidden slides in the electronic file, a print time parameter describing a time the electronic file was printed, and a paragraph parameter describing a number of paragraphs in the electronic file.