System and method for providing S/MIME-based document distribution via electronic mail mechanisms
View Patent ↗A content or document management system includes a content or document repository; a dedicated e-mail account; and a mail agent associated with the dedicated e-mail account. The mail agent processes a received e-mail message to determine a sender's identity; authenticates the identity of the sender and an authorization of the sender with respect to the content or document repository; parses, when a sender is authenticated and authorized, document request information from the e-mail message; and either stores a document to or retrieves a document from the content or document repository. The mail agent may authenticate the identity of the sender using a digital signature, or may authenticate the identity of the sender using an e-mail address in a FROM header field of the received e-mail message header. The mail agent may decrypt encrypted messages from the sender, and may sign and encrypt responses to the sender.
1. A method for specifying a target container to be used when storing a document in a document repository containing a plurality of containers, each container delineating a distinct collection of documents, comprising:
(a) electronically sending a first e-mail message with an attached document to the document repository, the first e-mail message having an e-mail address field for identifying an e-mail account of a mail agent of the document repository, the first e-mail message having a name field in which contents can be specified independently of the e-mail address field, the name field of the first e-mail message specifying a target container within the document repository;
(b) electronically sending a second e-mail message with an attached document to the document repository, the second e-mail message having the same e-mail address field as the first e-mail message, the e-mail address field identifying the e-mail account of the mail agent of the document repository, the second e-mail message having a name field in which contents can be specified independently of the e-mail address field, the name field of the second e-mail message specifying a target container within the document repository, the name field of the second e-mail message being different from the name field of the first e-mail message, the name field of the second e-mail message specifying a target container within the document repository which is different from the target container specified by the name field of the first e-mail message;
(c) electronically receiving, at the mail agent of the document repository, the first and second e-mail messages with corresponding attached documents;
(d) electronically interpreting the name field of the first e-mail message to determine the specified target container within the document repository;
(e) electronically interpreting the name field of the second e-mail message to determine the specified target container within the document repository, the specified target container within the document repository determine by interpreting the name field of the second e-mail message is different than the specified target container within the document repository determine by interpreting the name field of the first e-mail message;
(f) electronically storing the attached document of the first e-mail message in the document repository at the target container specified by the interpretation of the name field of the first e-mail message; and
(g) electronically storing the attached document of the second e-mail message in the document repository at the target container specified by the interpretation of the name field of the second e-mail message.
2. The method as claimed in claim 1 , wherein the specified target container is associated with a personal collection when the interpretation of the name field of an e-mail message does not specify a target container.