Intelligent mail system
View Patent ↗A mail system including a tracking and reporting system that is adapted to integrate address information together with a unique code on at least one mailpiece, wherein the address information and code are linked, an in-process tracking and archiving system that is adapted to track the mailpiece as the address information and code are printed on the mailpiece and during a mailpiece insertion process to verify that the at least one mailpiece is inserted into a mailer and store an electronic copy of the mailpiece with the address information and code in an archive, an in-bound data capture of return mail system that scans the unique code and automatically links the mailpiece to account information stored in an account database and an postal address update and management system that is linked to a postal service database for verifying address information and correcting address errors.
1. A mail system for sending a mailpiece in a mailing package to a recipient and identifying the mailpiece when the mailpiece is received back from the recipient, the system comprising:
a tracking and reporting system that:
retrieves address information for the recipient from an account database; and
prints a unique code on at least one page of a mailpiece, wherein the unique code is linked with the specific mailpiece and the retrieved address information, wherein the mailpiece is inserted into the mailing package for sending to the recipient; and
an in-bound data capture of return mail system that:
receives the mailpiece in a package that is sent by the recipient;
scans the unique code on the received mailpiece; and
based on the scanned unique code, automatically links the received mailpiece to account information stored in the account database.
2. The system of claim 1 , wherein the unique code comprises a four-state barcode that allows the mailing package to be tracked.
3. The system of claim 1 , wherein the unique code comprises a pointer that refers back to a database that associates the mailpiece to the original source file.
4. The system of claim 1 , wherein the in-bound data capture of return mail system comprises:
a scanning device to scan the unique code printed on the mailpiece as the mailpiece is received in a processing center;
wherein the account database receives the scanned code from the scanning device and links the scanned code to information stored in the account database related to the mailpiece; and
a controller that updates the information in the account database based on a content of the mailpiece.
5. The system of claim 1 further comprising, in the tracking and reporting system, an information based indicia on the mailpiece for proof-of-payment.
6. The system of claim 1 , wherein the unique code is generated based at least in part upon the retrieved address information.
7. The system of claim 1 , wherein the tracking and reporting system prints the retrieved address information and the unique code on at least one page of a mailpiece.
8. The system of claim 1 , further comprising:
a postal address update and management system that is linked to a postal service database for verifying address information and correcting address errors.
9. The system of claim 8 , wherein the postal address and update management system comprises:
an address update system that links changes in a postal system address database to an address associated with the unique code.