Document management of nested references
A computer program product and document management system for managing nested references. The document management system scans each document within the document management system to ascertain if the document includes a nested reference. If a second document is a nested reference of a first document, the document management system creates an indicia of reference indicating the second document is referenced within the first document within a data structure, such as a database. As documents are checked-out, edited, and checked-in to the document management system, the system will update the data structure with any changes such as file name, revision number, and the document management system may also update a pointer to the memory location within the document management system associated with the updated nested reference. Additionally, the document management system can update any links or embedded information in a master document related to the nested reference if the nested reference has been edited.
1 . A computer program product for managing nested references, the computer program product containing computer code thereon that is executable on a computer, the computer code comprising:
computer code for associating a first document with a second document creating an indicia of reference to the second document wherein the second document is referenced within the first document;
computer code for storing the indicia of reference in a record for the first document within a document management database.
2 . The computer program product according to claim 1 , wherein the second document is referenced in the first document as a link.
3 . The computer program product according to claim 2 , wherein the link is associated with a memory address of the second document.
4 . The computer program product according to claim 1 , further comprising:
computer code for receiving a request for checking-out the first document.
5 . The computer program product according to claim 4 , further comprising:
computer code for sending the first and second documents to a client computer originating the request for checking-out the first document.
6 . The computer program product according to claim 1 , further comprising:
computer code for updating the indicia of reference within the document management database after the second document has been edited.
7 . The computer program product according to claim 6 , further comprising:
computer code for checking-in at least the second document by updating a field within the document management database wherein the indicia of reference is also updated after at least the second document is checked-in.
8 . The computer program product according to claim 1 , further comprising:
computer code for updating the reference within the first document to the second document after the second document has been edited.
9 . The computer program product according to claim 1 , further comprising:
computer code for providing a graphical user interface displaying the indicia of reference between documents and allowing graphical selection of a document to check-out.
10 . The computer program product according to claim 9 , wherein the graphical user interface is a hierarchical tree structure.
11 . The computer program product according to claim 10 , further comprising:
computer code for presenting in the graphical interface all documents that are editable.
12 . The computer program product according to claim 1 , further comprising:
computer code for checking-in a document to a document repository wherein if there are any other documents associated with the document being checked-in, the document management database is accessed and the indicia of reference is updated.
13 . The computer program product according to claim 1 , further comprising:
computer code for storing the first and the second document in memory associated with a server.
14 . The computer program product according to claim 4 , further comprising:
computer code for indicating in the document management database that both the first and second documents have been checked-out in response to receiving the request.
15 . A computer program product for use with a document management system that accounts for nested references within documents, the computer program product containing computer code thereon that is executable on a computer, the computer code comprising:
computer code for requesting at least a partial listing of documents within the document management system; and
computer code for displaying nested relationships between documents from the at least partial listing of documents.
16 . The computer program product according to claim 15 , further comprising:
computer code for requesting a document to be checked-out from the document management system.
17 . The computer program product according to claim 16 , further comprising:
computer code for receiving a copy of the requested document and a copy of associated nested references wherein the copies are local versions.
18 . The computer program product according to claim 17 , further comprising:
computer code for updating all local versions of files that contain an association with an edited document; and
computer code for transmitting the updated local versions of the files to a remote server.
19 . A computer program product for managing a second document nested within a first document, the first document having an associated reference to the second document, the computer program product containing computer code thereon that is executable on a computer, the computer code comprising:
computer code for determining a change in the second document;
computer code for locating the first document that references the second document; and
computer code for updating the associated reference to the second document based on the change to the second document.
20 . The computer program product according to claim 19 , wherein the associated reference to the second document is a link in the first document.
21 . The computer program product according to claim 20 , wherein the link is associated with a memory address of the second document.
22 . The computer program product according to claim 19 , wherein the associated reference to the second document is contained within a database record for the first document.
23 . The computer program product according to claim 19 , further comprising:
computer code for receiving a request for checking-out the first document.
24 . The computer program product according to claim 23 , further comprising:
computer code for determining that the first document contains a nested reference to the second document.
25 . The computer program product according to claim 24 , further comprising:
computer code for sending to a client computer originating the request, the first and second documents based on the determined nested reference.
26 . The computer program product according to claim 25 , further comprising:
computer code for checking-in at least the second document.