System, method, and computer program for managing storage and distribution of money tills or other items
An automated management system for monitoring and controlling distribution and storage of money tills and other items, and linking tracking of employee productivity to time in receipt of a till. The system comprises a cabinet, a control panel, and a personal computer. The cabinet is mounted through a wall to provide an interface having a front side accessible from a first area and a rear side accessible from a second area, such as a cash room. The interior cabinet space is divided into compartments that are selectively accessible from both the front and rear of the cabinet. Items are loaded and removed from the rear by back room personnel and from the front by employees using or distributing the items. The system is operable to anticipate, based upon work schedules, needed items, such as till types or amounts; compile and maintain useful associated records, including employee productivity; and link to other systems to further improve efficiency.
1 . A system for controlling storage and distribution of items, the system comprising:
a housing having a front side and a back side and substantially defining an interior space, the interior space being partitioned to provide a plurality of compartments, with each compartment being adapted to receive and store at least one of the items, and each compartment being associated with at least two doors for controlling access to the compartment including a front side door for controlling access to the compartment through the front side of the housing and a back side door for controlling access to the compartment through the back side of the housing;
an input device operable to accept an input of an identifier for identifying a particular person attempting to access one of the compartments; and
a computing device operable to receive the input, record the identifier and a current time at which the input is received, and control access to the plurality of compartments based upon the input.
2 . The system as set forth in claim 1 , further including a presence sensor associated with each compartment for detecting a presence of the item received within the compartment and for reporting the presence to the computing device.
3 . The system as set forth in claim 1 , further including a type sensor associated with each compartment for detecting a type of the item received within the compartment and for reporting the type to the computing device.
4 . The system as set forth in claim 1 , further including one or more visual display devices mounted to the housing and operable to visually communicate a status of each compartment and a status of the item received within the compartment.
5 . The system as set forth in claim 1 , wherein the housing is mounted through a wall so as to present the front side to a first area defined by the wall and to present the back side to a second area defined by the wall.
6 . The system as set forth in claim 1 , wherein the computing device is further operable to generate a record containing the identifier, the current time at which the input is received, and the type of item associated with the compartment accessed.
7 . The system as set forth in claim 1 , wherein the items are selected from the group consisting of: equipment, materials, tools, uniforms, apparel, objects, devices, apparatuses.
8 . A method of controlling storage and distribution of items using a system comprising at least one compartment operable to receive at least one of the items, an input device operable to accept input data, and a controller operable to control access to each compartment, the method comprising the steps of:
(a) receiving and storing authorization information;
(b) receiving and storing a compartment status for each compartment and an item type for each item;
(c) accepting the input data from the input device;
(d) comparing the input data to the authorization information to generate at least one of a plurality of possible comparison results, with the possible comparison results including at least a first comparison result and a second comparison result;
(e) allowing access to at least one of the compartments based upon generating the first comparison result;
(f) disallowing access to at least one of the compartments based upon generating the second comparison result; and
(g) recording and storing information, including the time of accepting the input data, with the information being referenced to the input data.
9 . The method as set forth in claim 8 , the information referred to in step (g) including the compartment status and item type.
10 . The method as set forth in claim 8 , further comprising the step of detecting and communicating via a portable signaling device the occurrence of a condition.
11 . The method as set forth in claim 10 , the portable signaling device being a pager and the condition being non-availability of a particular item type.
12 . The method as set forth in claim 8 , wherein the items are selected from the group consisting of: equipment, materials, tools, uniforms, apparel, objects, devices, apparatuses.
13 . A method of controlling storage and distribution of items, the method comprising the steps of:
(a) providing a housing having a front side and a back side and substantially defining an interior space, the interior space being partitioned to provide a plurality of compartments, with each compartment being adapted to receive and store at least one of the items, and each compartment being associated with at least two doors for controlling access to each compartment including a front side door for controlling access to the compartment through the front side of the housing and a back side door for controlling access to the compartment through the back side of the housing;
(b) receiving an input of an identifier for identifying a particular person attempting to access one of the compartments;
(c) recording the identifier and a current time at which the input is received; and
(d) controlling the front side door, and thereby controlling access to the one of the compartments, based upon the input.
14 . The method as set forth in claim 13 , further including the step of detecting a presence of the item received within each compartment.
15 . The method as set forth in claim 13 , further including the step of detecting a type of the item received within each compartment.
16 . The method as set forth in claim 13 , further including the step of visually communicating a status of each compartment and a status of the item received within each compartment.
17 . The method as set forth in claim 13 , further including the step of mounting the housing through a wall so as to present the front side to a first area defined by the wall and to present the back side to a second area defined by the wall.
18 . The method as set forth in claim 13 , further including the step of generating a record containing the identifier, the current time at which the input is received, and the type of item associated with the one of the compartments accessed.
19 . The method as set forth in claim 13 , wherein the items are selected from the group consisting of: equipment, materials, tools, uniforms, apparel, objects, devices, apparatuses.
20 . A system for controlling storage and distribution of items, the system comprising:
a housing having a front side and a back side, wherein the housing is mounted through a wall so as to present the front side to a first area defined by the wall and to present the back side to a second area defined by the wall, and the housing substantially defining an interior space which is partitioned to provide a plurality of compartments, with each compartment being adapted to receive and store at least one of the items, and each compartment being associated with at least two doors for controlling access to the compartment including a front side door for controlling access to the compartment through the front side of the housing and a back side door for controlling access to the compartment through the back side of the housing;
an input device operable to accept an input of an identifier for identifying a particular person attempting to access one of the compartments;
a computing device operable to receive the input, record the identifier and a current time at which the input is received, and control access to the at least one of the compartments based upon the input;
a presence sensor associated with each compartment for detecting a presence of the item received within the compartment and for reporting the presence to the computing device;
a type sensor associated with each compartment for detecting a type of the item received within the compartment and for reporting the type to the computing device; and
one or more visual display devices mounted to the housing and operable to visually communicate a status of each compartment and the type of the item received within the compartment.
21 . The system as set forth in claim 20 , wherein the items are selected from the group consisting of: equipment, materials, tools, uniforms, apparel, objects, devices, apparatuses.