Method and system for digitally imaging and processing mail
A method and system that allows organizations that deal with a substantial volume of incoming mail to digitally capture, organize, prioritize and deliver incoming mail to users more quickly and efficiently than with conventional approaches. In accordance with an exemplary embodiment, a unique tag is applied to each piece of incoming mail (including parcels). Each piece of mail is then processed, scanned, electronically delivered, and viewed. Relevant information relating to each piece of mail is extracted. The unique tag is used to track the corresponding piece of mail and its related information. Scanning each piece allows users to retrieve and view their mail from any location that allows access to the organization's network. By obtaining relevant information at various points of processing (e.g., from the envelope), the incoming mail can be monitored, released and processed in a controlled and intelligent manner.
1 . A method of processing incoming mail comprising:
assigning an identification to a piece of incoming mail;
obtaining information from an envelope of the piece of incoming mail;
extracting a content of the piece of incoming mail;
scanning the content;
associating the identification, the information from the envelope, and the content; and
routing the piece of incoming mail based on at least one of the information from the envelope or the content.
2 . The method of claim 1 , further comprising sorting incoming mail.
3 . The method of claim 2 , wherein sorting incoming mail comprises sorting incoming mail into at least flat, bulk, and standard mail.
4 . The method of claim 2 , wherein sorting incoming mail comprises sorting incoming mail into at least flat, bulk, standard, and fat mail.
5 . The method of claim 1 , further comprising comparing the information from the envelope and the content to determine a match.
6 . The method of claim 1 , further comprising creating a database containing the identification.
7 . The method of claim 6 , wherein the database further comprises the information from the envelope.
8 . The method of claim 7 , wherein the database further comprises the content.
9 . The method of claim 1 , wherein obtaining information from the envelope comprises scanning the envelope.
10 . The method of claim 9 , wherein obtaining information from the envelope further comprises processing the envelope using character recognition.
11 . The method of claim 1 , wherein routing the piece of incoming mail comprises routing the piece of incoming mail in an electronic format.
12 . A system for processing incoming mail, the system comprising:
a tagging device configured and arranged to tag a piece of incoming mail with an identification tag;
an information extracting device to receive the piece of incoming mail from the tagging device, the information extracting device comprising an imager to image an envelope of the piece of incoming mail;
an extractor configured and arranged to open the incoming mail after the envelope has been scanned and extract the incoming mail's contents;
a scanner configured and arranged to scan the contents; and
a processor configured and arranged to associate the information tag, envelope information, and contents of the piece of incoming mail and to provide routing instructions for the piece of incoming mail.
13 . The system of claim 12 , further comprising a database configured and arranged to receive the image of the envelope.
14 . The system of claim 13 , wherein the database is configured and arranged to receive the scanned contents of the piece of incoming mail.
15 . The system of claim 12 , further comprising a character recognition apparatus configured and arranged to scan the image of the envelope to obtain information from the envelope.
16 . The system of claim 12 , further comprising an intelligent pocketing apparatus to fine sort at least a portion of the incoming mail.
17 . A system for processing incoming mail comprising:
means for assigning an identification to a piece of incoming mail;
means for obtaining information from an envelope of the piece of incoming mail;
means for extracting a content of the piece of incoming mail;
means for scanning the content;
means for associating the identification, the information from the envelope, and the content; and
means for routing the piece of incoming mail based on at least one of the information from the envelope or the content.
18 . The system of claim 17 , further comprising means for sorting incoming mail.
19 . The system of claim 17 , further comprising a database comprising the information from the envelope and the content of the piece of incoming mail.
20 . The system of claim 17 , further comprising means for processing the envelope using character recognition.