Systems and methods for controlling access to electronic records in an archives system
View Patent ↗Systems and/or methods for controlling access to a plurality of records and/or documentary materials to be persisted in an electronic archives system are provided. The plurality of records and/or documentary material and all preserved information may be stored and accessed on the basis of user and/or object attributes. The user attributes include group affiliation, ownership, and state (e.g., workflow step and time of day). The object attributes include group affiliation, business role, clearance or access level, and network address from which access is requested. Access to the plurality of records and/or documentary material can be obtained both from within a single security domain as well as across more than one security domain.
1. A system for establishing and maintaining a plurality of records and/or documentary materials to be persisted in, and accessible from, an electronic archives system, comprising:
safeguarding programmed logic circuit means configured to safeguard each said record and/or documentary material throughout its entire lifecycle including record and/or documentary material of enduring historic value that must be retained forever, by monitoring and recording both intended changes to each said record and/or documentary material and its corresponding status, as well as unintended changes to each said record and/or documentary material;
extracting and preserving programmed logic circuit means configured to extract and preserve context and structure associated with each said record and/or documentary material;
custody programmed logic circuit means configured to establish and preserve uninterrupted proof-of-custody including at least a source for each said record and/or documentary material throughout its entire lifecycle;
essential characteristic programmed logic circuit means configured to capture and preserve essential characteristics of each said record and/or documentary material throughout its lifecycle in dependence on one or more changeable definitions of essential characteristic;
transformation means for continually transforming said record and/or documentary material of enduring historic value that must be retained forever to persistent non-delete formats;
at least one storage location configured to store the plurality of records and/or documentary materials and all preserved information; and
access control means programmed to allow a user access to the system based on one or more user attributes and/or one or more object attributes.
2. The system of claim 1 , wherein said user attributes include group affiliation, business role, clearance or access level, and network address from which access is requested.
3. The system of claim 2 , wherein said object attributes include required clearance level, group ownership, and state which includes workflow step and time of day.
4. The system of claim 1 , wherein said object attributes include required clearance level, group ownership, and state which includes workflow step and time of day.
5. A computer-implemented method for establishing and maintaining authenticity of a plurality of records and/or documentary materials to be persisted in, and accessible from, an electronic archives system, the method comprising:
using at least one processor having associated memories and input/output ports to perform the following,
safeguarding each said record and/or documentary material throughout its entire lifecycle including record and/or documentary material of enduring historic value that must be retained forever, by monitoring and recording both intended changes to each said record and/or documentary material and its corresponding status, as well as unintended changes to each said record and/or documentary material;
extracting and preserving context and structure associated with each said record and/or documentary material;
establishing and preserving uninterrupted proof-of-custody including at least a source for each said record and/or documentary material throughout its entire lifecycle;
capturing and preserving essential characteristics of each said record and/or documentary material throughout its lifecycle in dependence on one or more changeable definitions of essential characteristics; and
continually transforming said record and/or documentary material of enduring historic value that must be retained forever to persistent non-delete formats;
storing the plurality of records and/or documentary materials and all preserved information; and
accessing the plurality of records and/or documentary materials in accordance with user attributes and object attributes,
wherein the archives system is scalable essentially without limitation, and
wherein the authenticity of the plurality of records and/or documentary materials is comprehensively storable and maintainable over an indefinite period of time in a obsolescence-proof manner despite changeability of the records and/or documentary materials, record and/or documentary material custody, and/or essential characteristic definitions.
6. The method of claim 5 , wherein said user attributes include group affiliation, business role, clearance or access level, and network address from which access is requested.
7. The method of claim 6 , wherein said object attributes include required clearance level, group ownership, and state which includes workflow step and time of day.
8. The method of claim 5 , wherein said object attributes include required clearance level, group ownership, and state which includes workflow step and time of day.
9. A computer-implemented method for establishing and maintaining authenticity of a plurality of records and/or documentary materials to be persisted in, and accessed from, an electronic archives system, the method comprising:
using at least one processor having associated memories and input/output ports to perform the following,
inspecting transfer media from a transferring entity to ensure that said transfer media contains at least one record and/or documentary material including record and/or documentary material of enduring historic value that must be retained forever, to be ingested;
storing the at least one record and/or documentary material to be ingested in a temporary storage location;
ensuring that the transfer media is mounted for upload into the system;
performing at least one security and/or integrity check on the transfer media;
performing at least one validation check on the at least one record's and/or documentary material's bit-stream;
storing the at least one record and/or documentary material to at least one managed storage location;
resolving any outstanding verification issues with the transferring entity;
persisting necessary metadata for the at least one record's and/or documentary material's lifecycle;
continually transforming said record and/or documentary material of enduring historic value that must be retained forever to persistent non-delete formats; and
accessing the at least one record and/or documentary material in accordance with user attributes and object attributes,
wherein the archives system is scalable essentially without limitation, and
wherein the authenticity of the plurality of records and/or documentary materials is comprehensively storable and maintainable over an indefinite period of time in a obsolescence-proof manner despite changeability of the records and/or documentary materials, record and/or documentary material custody, and/or essential characteristic definitions.
10. The method of claim 9 , wherein said user attributes include group affiliation, business role, clearance or access level, and network address from which access is requested.
11. The method of claim 10 , wherein said object attributes include required clearance level, group ownership, and state which includes workflow step and time of day.
12. The method of claim 9 , wherein said object attributes include required clearance level, group ownership, and state which includes workflow step and time of day.