Document management system for vouchers and the like

1. An information processing system comprising:

an information processing apparatus; and

an image input apparatus comprising a component of a multifunction device, the information processing apparatus comprising:

a first memory that stores a correspondence relationship between a name of a document for which image input is to be performed and a name of a user who is to perform the image input of the document;

a second memory that stores a state of the document;

a first transmission unit that transmits to the user a request to input the image of the document;

a second transmission unit that determines the name of the document from the correspondence relationship stored in the first memory on the basis of the name of the user, the name of the user being received from the image input apparatus, and that transmits the name of the document to the image input apparatus; and

a display that displays a maintenance assessment screen that illustrates the state of the document to a planner, thereby allowing the planner to schedule management based on progress of registration of the document, and the maintenance assessment screen illustrating the state of the document as one of a non-request state that indicates the request of the first transmission unit is transmitted to the user, a request completion state that indicates the request of the first transmission unit is received by the user, and a registration completion state that indicates registration of an image of the document is completed,

the component of the multifunction device comprising:

an authentication unit that authenticates the user;

a third transmission unit that transmits the name of the authenticated user to the information processing apparatus;

a receiving unit that receives from the information processing apparatus the name of a document associated with the name of the authenticated user;

a display that displays a message requesting the user to perform the image input of the document based on the received name of the document;

an image input unit that receives the document from the user and generates an image of the document;

a registration unit that registers the image of the document; and

a fourth transmission unit that transmits to the information processing system a notice indicating that the registration of the image of the document is completed and the name of the document together with an identifier of the registered image of the document,

wherein when the information processing system receives the notice from the fourth transmission unit of the image input apparatus, the information processing system changes the state of the document into a state showing a registration completion state which indicates the registration of the image of the document is completed.

2. The information processing system according to claim 1 , wherein when the first transmission unit transmits the request to input the image of the document to the user, the second memory stores a state that indicates the request to input the image of the document is completed.

3. The information processing system according to claim 1 , wherein the document comprises a basic controlled document that describes a work process to be subjected to financial internal control and the basic controlled document comprises at least one of a work description narrative of the work process, a work flow of the work process, a risk control matrix of the work process, and a job division table of the work process.

4. An information processing method for an information processing system that comprises an information processing apparatus and an image input apparatus comprising a component of a multifunction device, the method comprising:

storing in a first memory a correspondence relationship between a name of a document for which image input is to be performed and a name of a user who is to perform the image input of the document;

storing in a second memory a state of the document;

transmitting to the user a request to input the image of the document;

determining the name of the document from the correspondence relationship stored in the first memory on the basis of the name of the user, the name of the user being received from the image input apparatus, and transmitting the name of the document to the image input apparatus;

authenticating the user;

transmitting the name of the authenticated user to the information processing apparatus;

receiving from the information processing apparatus the name of a document associated with the name of the authenticated user;

displaying a message requesting the user to perform the image input of the document based on the received name of the document;

receiving the document from the user and generating an image of the document;

registering the image of the document; and

transmitting to the information processing system a notice indicating that the registration of the image of the document is completed and the name of the document together with an identifier of the registered image of the document,

wherein, when the information processing system receives the notice from the image input apparatus, the information processing system changes the state of the document into a state showing a registration completion state which indicates the registration of the image of the document is completed, and

wherein the information processing apparatus displays a maintenance assessment screen that illustrates the state of the document to a planner, thereby allowing the planner to schedule management based on progress of registration of the document, and the maintenance assessment screen illustrating the state of the document as one of a non-request state that indicates the request of the first transmission unit is transmitted to the user, a request completion state that indicates the request of the first transmission unit is received by the user, and a registration completion state that indicates registration of an image of the document is completed.