Method and conference server for initializing scheduled conferences
View Patent ↗Conference participants are selected via a network element in a network, the geographical area locations, for example, buildings of an enterprise, of the conference participants are determined and depending on the determined locations a geographical conference area, for example a conference room is determined for each conference participant. The conference area together with the conference information is communicated to the conference participants. The availability of the conference participants can be checked for the communication.
1. A method for initialization of a scheduled conference in a communication network, comprising:
receiving a selection of conference participants for a conference, the conference participants comprising at least one first conference participant located in a first geographical location associated with a first site in a first geographical area and at least one second conference participant located in a second geographical location associated with a second site in a second geographical area, the first site being at a different geographical location than the second site;
determining a geographical location area for each of the at least one first conference participant and the at least one second conference participant;
interrogating at least one presence server to determine a reachability of each of the at least one first conference participant and the at least one second conference participant;
a first conference server associated with the first site communicating with a second conference server associated with the second site to determine conference resources in the first and second geographical areas for use by the conference participants based on the determined geographical location areas;
the first conference server determining whether a first conference resource in the determined geographical location area of the at least one first conference participant is available for use for the at least one first conference participant for the conference and assigning the first conference resource to the conference between the at least one first conference participant and at least one second conference participant if the first conference resource is available;
the second conference server determining whether a second conference resource in the determined geographical location area of the at least one second conference participant is available for use for the at least one second conference participant for the conference and assigning the second conference resource to the conference between the at least one first conference participant and at least one second conference participant if the second conference resource is available;
the first conference server sending a notification message to the at least one first conference participant that identifies the first conference resource and provides scheduling information about the conference between the at least one first conference participant and the at least one second conference participant; and
the second conference server sending a notification message to the at least one second conference participant that identifies the second conference resource and provides scheduling information about the conference between the at least one first conference participant and the at least one second conference participant.
2. The method as claimed in claim 1 , wherein the first and second conference resources are determined based on the communication network and which support a scheduled time for the establishment of the conference.
3. The method as claimed in claim 1 , wherein a Uniform Resource Locator (URL) address for each conference participant is available via at least one list accessible to at least one of the first conference server and second conference server, the URL address identifying a geographical location assigned to that conference participant; and
wherein the geographical location areas are determined via the URL addresses and geographical locations identified by the URL addresses.
4. The method as claimed in claim 1 , wherein the geographical location areas are determined for the respective conference participants based on geographical location assignment information.
5. The method as claimed in claim 1 , wherein the first conference resource is a conference room associated with the first site and the second conference resource is a conference room associated with the second site.
6. The method as claimed in claim 1 wherein the first conference server determining whether the first conference resource is available for use for the at least one first conference participant for the conference comprises the first conference server assessing at least one of:
a preferred conference area of a preferred conference area of the at least one first conference participant,
a preferred communication network of the at least one first conference participant,
a preferred communication network of the at least one second conference participant,
a preferred communication resource of the at least one first conference participant, and
an additional application to be provided to the at least one first conference participant.
7. The method as claimed in claim 5 , wherein a terminal to which the at least one first conference participant is associated is determined by the at least one presence server and is provided for the determination of the first geographical location area for the at least one first conference participant and the first conference resource.
8. The method as claimed in claim 1 , wherein the conference participants are selected individually depending on conference type or through a predetermined conference-type-specific group.
9. The method as claimed in claim 1 , wherein the conference participants are selected individually depending on conference type and through a predetermined conference-type-specific group.
10. The method as claimed in claim 1 , further comprising:
determining navigation information for the at least one first conference participant;
transmitting the navigation information to a navigation system associated with the at least one first conference participant;
the navigation system guiding the at least one first conference participant to the first conference resource.
11. The method as claimed in claim 1 , wherein the first conference resource is one of a server, a terminal, at least one conference module that at least supports the initialization and setup of a conference as well as conference control, and combinations thereof.
12. The method as claimed in claim 1 , wherein the second conference resource is one of a server, a terminal, at least one conference module that at least supports the initialization and setup of a conference as well as conference control, and combinations thereof.
13. The method as claimed in claim 1 , wherein the conference is defined by parameters comprising conference type, conference identification start time, and URL list of the conference participants.
14. The method as claimed in claim 13 , wherein the conference is further defined by at least one parameter selected from the group consisting of conference duration, end time, names of the conference participants and list of the conference resources.
15. The method as claimed in claim 1 , wherein the notification message sent via the first conference server is formed and is transferred to the at least one first conference participant with the notification message identifying type of conference, participants in conference, start time of the conference, intended duration of the conference, and the first conference resource, the first conference resource being a conference area or a conference room.