COLLECTING RESOURCE USAGE INFORMATION IN A PRINT SHOP
A method used in a print shop for collecting and tracking the amount of resources used for a print job is described. The print shop includes a plurality of copy production devices such as printers and finishing devices and a server for managing them. Each copy production device collects information regarding actual resource usage for a copy production job, such as the amount of paper used, the amount of toner used, the number of staples used, etc., and provides the information to the server after the job is executed. The server generates total resource usage information for executing the job, and stores the information. The actual perjob resource usage information may be analyzed to enable the print shop to set a price structure that more accurately reflects and ultimately recaptures the cost incurred.
1 . A method used in a print shop for collecting and managing resource usage information, the print shop including a print shop management apparatus and a plurality of copy production devices connected thereto, the method comprising:
(a) the print shop management apparatus sending instructions for a copy production job to one or more copy production devices;
(b) each copy production device executing the copy production job;
(c) each copy production device collecting resource usage information representing resources used by the copy production device for executing the copy production job;
(d) each copy production device sending the resource usage information to the print shop management apparatus; and
(e) the print shop management apparatus generating total resource usage information representing total resources used for executing the copy production job.
2 . The method of claim 1 , wherein the resource usage information includes usage of one or more of paper, toner, staples, hole punches, folding, binding materials, and wherein the resource usage information further include a setup time, an in-progress time, and a stopped time on the copy production devices.
3 . The method of claim 1 , further comprising:
the print shop management apparatus collecting labor time usage information for executing the copy production job.
4 . The method of claim 1 , wherein step (a) includes generating a job ticket which describes the copy production job, and wherein step (e) includes modifying the job ticket to add the resource usage information.
5 . The method of claim 1 , further comprising:
the print shop management apparatus displaying the total resource usage information to an operator.
6 . The method of claim 1 , further comprising:
the print shop management apparatus storing the total resource usage information in a database.
7 . A computer program product comprising a computer usable medium having a computer readable code embodied therein for controlling a data processing apparatus, the computer readable program code configured to cause the data processing apparatus to execute a process for managing a print shop system, the print shop system including a plurality of copy production devices connected to the data processing apparatus, the process comprising the steps of:
sending instructions for a copy production job to one or more copy production devices;
receiving from each copy production device resource usage information representing resources used by the copy production device for executing the copy production job; and
generating total resource usage information representing total resources used for executing the copy production job.
8 . The computer program product of claim 7 , wherein the resource usage information includes usage of one or more of paper, toner, staples, hole punches, folding, binding materials, and wherein the resource usage information further include a setup time, an in progress time, and a stopped time on the copy production devices.
9 . The computer program product of claim 7 , wherein the process further comprises:
collecting labor time usage information for executing the copy production job.
10 . The computer program product of claim 1 , wherein step (a) includes generating a job ticket which describes the copy production job, and wherein step (e) includes modifying the job ticket to add the resource usage information.
11 . The computer program product of claim 7 , wherein the process further comprises:
displaying the total resource usage information to an operator.
12 . The computer program product of claim 7 , wherein the process further comprises:
storing the total resource usage information in a database.
13 . A computer program product comprising a computer usable medium having a computer readable code embodied therein for controlling a copy production device in a print shop, the print shop system including a plurality of copy production devices connected to a print shop management apparatus, the computer readable program code configured to cause the copy production device to execute a process comprising the steps of:
receiving instructions for a copy production job from the print shop management apparatus;
executing the copy production job;
collecting resource usage information representing resources used by the copy production device for executing the copy production job; and
sending the resource usage information to the print shop management apparatus.
14 . The computer program product of claim 13 , wherein the resource usage information includes usage of one or more of paper, toner, staples, hole punches, folding, binding materials, and wherein the resource usage information further include a setup time, an in progress time, and a stopped time on the copy production device.