System and method for distributing electronic information
View Patent ↗The present system for distributing electronic information includes a central email client connected to an email sending server, the central email client connected to an addressee's computer operating an addressee's email client connected to a email receiving server, the email sending server and the email receiving server utilizing a common email system protocol to send an email over the network; and a first selectable link displayed on the email, the first selectable link associated with an Internet portal containing one of a second selectable link and a first set of information categories, the second selectable link and the first set of information categories stored on an Internet server connected to the network, the second selectable link and the first set of information categories displayed to the addressee's computer when the first selectable link is selected.
1. A computer implemented method for distributing information within an organization, the method comprising:
generating a user interface that contains a set of information categories, the set of information categories having hyperlinks to stored documents containing information that is distributed to employees of the organization;
determining a subset of information categories from the set of information categories for a supervisor based on a practice group associated with the supervisor;
generating an electronic mail message that identifies the subset of information categories and information within the subset of information categories that is to be distributed by the supervisor to the employees supervised by the supervisor, and wherein the electronic mail message includes a hyperlink to the user interface; and
transmitting the electronic mail message to the supervisor to notify the supervisor of the information within the subset of information categories that is to be distributed to the employees supervised by the supervisor.
2. The method of claim 1 , wherein the user interface is only accessible to supervisors within the organization.
3. The method of claim 1 , further comprising monitoring access to the user interface to determine whether the supervisor accesses the information within the subset of information categories on the user interface.
4. The method of claim 1 , wherein the stored documents are stored in a private data repository associated with the organization.
5. The method of claim 1 , wherein the stored documents are generated one or more persons within the organization having specialized knowledge associated with one or more of the information categories with the set of information categories.
6. The method of claim 1 , wherein the electronic mail message includes a second link to a survey for improving the method of claim 1 .
7. The method of claim 1 , wherein the set of information categories comprises at least two or more from a list that includes: Safety and Inspection, KSM and Productivity, Documentation and Training, Products and Services, and Talking Points.
8. The method of claim 1 , wherein the electronic mail message is generated and transmitted on a monthly basis.
9. The method of claim 1 , wherein the electronic mail message may indicate that there is no new material within one or more information categories within the subset of information categories associated with the supervisor.
10. An information distribution data processing system comprising:
a communication interface for sending and receiving data over a network;
a memory component for storing computer executable instructions;
a processing unit for executing the computer executable instructions to:
generate a user interface that contains a set of information categories, the set of information categories containing hyperlinks to stored documents containing information that is distributed to supervisors within the organization;
determine the information that is to be dispersed within the set of information categories to a supervisor based on a practice group associated with the supervisor;
generate an electronic mail message that highlights the determined information within the set of information categories, the electronic mail message including a hyperlink to the user interface that contains the set of information categories; and
transmit the electronic mail message to the supervisor notifying the supervisor of the determined information within the set of information categories that is to be distributed by the supervisor to supervised employees.
11. The information distribution data processing system of claim 10 , wherein the processing unit further executes the computer executable instructions to enable access to the user interface to only the supervisors within the organization and other authorized personnel.
12. The information distribution data processing system of claim 10 , wherein the processing unit further executes the computer executable instructions to monitor access to the user interface to determine whether the supervisor accesses the determined information within the set of information categories on the user interface.
13. The information distribution data processing system of claim 10 , wherein the electronic mail message includes a link to the user interface.
14. The information distribution data processing system of claim 10 , wherein the processing unit further executes the computer executable instructions to generate a report that contains a list of supervisors that have not accessed the determined information on the user interface.
15. The information distribution data processing system of claim 10 , wherein the processing unit further executes the computer executable instructions to retrieve the determined information from a data repository associated with the organization.
16. The information distribution data processing system of claim 10 , wherein the processing unit further executes the computer executable instructions to receive the determined information from one or more person within the organization having specialized knowledge associated with one or more of the information categories.
17. The information distribution data processing system of claim 10 , wherein the processing unit further executes the computer executable instructions to automatically generate a new electronic mail message and transmit the new electronic mail message to the supervisors on a month basis.