Electronic information management device, computer readable recording medium, method for controlling access, and method for transferring data

1. An electronic information management device comprising:

a hardware processor that controls the electronic information management device to perform:

associating electronic information with a first folder from which the electronic information is accessible, associating the electronic information with a second folder from which the electronic information is accessible, associating first access right information with the first folder, the first access right information indicating an access right of a user to access the electronic information from the first folder, and associating second access right information with the second folder, the second access right information indicating an access right of the user to access the electronic information from the second folder;

determining one of the first access right information and the second access right information as excluded access right information, the excluded access right information excluded from a determination of whether the user is allowed to access the electronic information from one of the first folder and the second folder;

receiving from the user a request to access the electronic information from the one of the first folder and the second folder;

determining, in response receiving the request to access the electronic information, a sum of the first access right information and the second access right information, excluding the excluded access right information from the determined sum, and determining whether to allow the user to access the electronic information based on the sum of the first access right information and the second access right information excluding the excluded access right information; and

controlling access to the electronic information in response to determining whether to allow the user to access the electronic information.

2. The electronic information management device according to claim 1 , wherein the hardware processor controls the electronic information management device to associate the electronic information with a third folder from which the electronic information is accessible and associates the third folder with third access right information that indicates an access right of the user to access the electronic information from the third folder, and

determine whether to allow the user to access the electronic information, based on a sum of the first access right information, the second access right information, and the third access right information.

3. An electronic information management device comprising:

a hardware processor that controls the electronic information management device to perform:

associating electronic information with file access right information that indicates an access right of a user to access the electronic information, associating the electronic information with a first folder from which the electronic information is accessible, associating the electronic information with a second folder from which the electronic information is accessible, associating first access right information with the first folder, the first access right information indicating an access right of the user to access the electronic information from the first folder, and associating second access right information with the second folder, the second access right information indicating an access right of the user to access the electronic information from the second folder;

determining one of the first access right information and the second access right information as excluded access right information, the excluded access right information excluded from a determination of whether the user is allowed to access the electronic information from one of the first folder and the second folder;

receiving from the user a first input to access the electronic information;

receiving from the user a second input to access to access the electronic information through the one of the first folder and the second folder;

determining, in response to receiving the first input, whether to allow the user to access the electronic information based on the first access right information, and in response to receiving the second input, determining a sum of the first access right information and the second access right information, excluding the excluded access right information from the determined sum, and determining whether to allow the user to access the electronic information based on the sum of the second access right information and the first access right information excluding the excluded access right information; and

controlling access to the electronic information in response to determining whether to allow the user to access the electronic information.

4. A non-transitory computer readable recording medium causing a computer to execute a process for controlling access, the process comprising:

associating electronic information with a first folder from which the electronic information is accessible, associating the electronic information with a second folder from which the electronic information is accessible, associating first access right information with the first folder, the first access right information indicating an access right of a user to access the electronic information from the first folder, and associating second access right information with the second folder, the second access right information indicating an access right of the user to access the electronic information from the second folder;

determining one of the first access right information and the second access right information as excluded access right information, the excluded access right information excluded from determining whether the user is allowed to access the electronic information from one of the first folder and the second folder;

receiving from the user a request to access the electronic information from the one of the first folder and the second folder;

in response to receiving the request to access the electronic information, determining a sum of the first access right information and the second access right information, excluding the excluded access right information from the determined sum, and determining whether to allow the user to access the electronic information based on the sum of the first access right information and the second access right information excluding the excluded access right information; and

controlling access to the electronic information in response to determining whether to allow the user to access the electronic information.

5. A non-transitory computer readable recording medium causing a computer to execute a process for controlling access, the process comprising:

associating electronic information with file access right information that indicates an access right of a user to access the electronic information, associating the electronic information with a first folder from which the electronic information is accessible, associating the electronic information with a second folder from which the electronic information is accessible, associating first access right information with the first folder, the first access right information indicating an access right of the user to access the electronic information from the first folder, and associating second access right information with the second folder, the second access right information indicating an access right of the user to access the electronic information from the second folder;

determining one of the first access right information and the second access right information as excluded access right information, the excluded access right information excluded from a determination of whether the user is allowed to access the electronic information from one of the first folder and the second folder;

receiving from the user a first input to access to the electronic information;

receiving from the user a second input to access the electronic information through the one of the first folder and the second folder;

in response to receiving the first input, determining whether to allow the user to access the electronic information based on the first access right information, and in response to receiving the second input, determining a sum of the first access right information and the second access right information, excluding the excluded access right information from the determined sum, and determining whether to allow the user to access the electronic information based on the sum of the second access right information and the first access right information excluding the excluded access right information; and

controlling access to the electronic information in response to determining whether to allow the user to access the electronic information.

6. A method for controlling access comprising:

associating electronic information with a first folder from which the electronic information is accessible, associating the electronic information with a second folder from which the electronic information is accessible, associating first access right information with the first folder, the first access right information indicating an access right of a user to access the electronic information from the first folder, and associating second access right information with the second folder, the second access right information indicating an access right of the user to access the electronic information from the second folder;

determining, by a hardware processor, one of the first access right information and the second access right information as excluded access right information, the excluded access right information excluded from determining whether the user is allowed to access the electronic information from one of the first folder and the second folder;

receiving from the user a request to access the electronic information from the one of the first folder and the second folder;

in response to receiving the request to access the electronic information, determining a sum of the first access right information and the second access right information, excluding the excluded access right information from the determined sum, and determining whether to allow the user to access the electronic information based on the sum of the first access right information and the second access right information excluding the excluded access right information; and

controlling access to the electronic information in response to determining whether to allow the user to access the electronic information.

7. A method for controlling access comprising:

associating electronic information with file access right information that indicates an access right of a user to access the electronic information, associating the electronic information with a first folder from which the electronic information is accessible, associating the electronic information with a second folder from which the electronic information is accessible, associating first access right information with the first folder, the first access right information indicating an access right of the user to access the electronic information from the first folder, and associating second access right information with the second folder, the second access right information indicating an access right of the user to access the electronic information from the second folder;

determining, by a hardware processor, one of the first access right information and the second access right information as excluded access right information, the excluded access right information excluded from a determination of whether the user is allowed to access the electronic information from one of the first folder and the second folder;

receiving from the user a first input to access to the electronic information;

receiving from the user a second input to access the electronic information through the one of the first folder and the second folder;

in response to receiving the first input, determining whether to allow the user to access the electronic information based on the first access right information, and in response to receiving the second input, determining a sum of the first access right information and the second access right information, excluding the excluded access right information from the determined sum, and determining whether to allow the user to access the electronic information based on the sum of the second access right information and the first access right information excluding the excluded access right information; and

controlling access to the electronic information in response to determining whether to allow the user to access the electronic information.

8. An electronic information management device comprising:

a hardware processor that controls the electronic information management device to perform:

associating electronic information with first access right information with respect to each user, the electronic information being associated with an associated site so that the electronic information is stored at the associated site, and associating the associated site with second access right information with respect to each user;

receiving information about access to the electronic information, and accessing the electronic information in accordance with the received access information;

receiving selections of the associated site and the electronic information stored at the associated site, and accessing the selected associated site and the selected electronic information, a flag that determines whether to use the second access right information associated with the user's viewing associated site;

determining, when an access request for the electronic information is received, whether the received access request is the access request for the electronic information or the access request for the electronic information stored at the associated site, when the received access request is the access request for the electronic information determining whether to allow a user to access the electronic information, based on the first access right information associated with the electronic information according to the received access request, when the received access request is the access request for the electronic information stored at the associated site and the flag is set so as to use the second access right information, determining whether to allow the user to access the electronic information, based on the sum of the second access right information associated with the selected associated site and the first access right information associated with the selected electronic information and when the received access request is the access request for the electronic information stored at the associated site and the flag is set so as not to use the second access right information, determining whether to allow the user to access the electronic information, based on the first access right information associated with the selected electronic information; and

controlling access to the electronic information in accordance with a determination result of the determining.