One-responder email feature
View Patent ↗The present invention discloses a method for allowing an email request to be sent to a group of recipients which requires one person to accept the request or task. Obtaining notification of the acceptance and completion status of the task is accomplished solely through exchanged emails, without the use of standalone tracking or modification to the underlying email system functionality. One responder emails are sent to a group of recipients, and when an accepting recipient accepts the request, the sender and non-accepting recipients are notified via email that the request has been accepted. Similarly, emails can be sent to the sender and non-accepting recipients that the request has been completed.
1. A method for allowing one user to respond to a task request sent in an email, comprising:
sending a request email message within an email client connected to an email server over a network from an originator to a group of recipients, wherein the email client enables the request email message to be flagged as requiring one recipient to respond to a task request within the request email message;
displaying to each of the group of recipients the request email message, including presenting an option for each of the group of recipients to accept the task request within an email client operated by each of the recipients;
sending an acceptance email message from an accepting recipient who accepts the task request to the originator and each of the group of recipients who have not accepted the task request responsive to the accepting recipient accepting the task request within the email client operated by the accepting recipient, the acceptance email message containing identification of the task request and notification that the task request has been accepted;
displaying notification to the originator and each of the group of recipients who have not accepted the task request that the task request has been accepted by the accepting recipient after the task request is accepted;
sending an completion email message from the accepting recipient to the originator and each of the group of recipients who have not accepted the task request responsive to the accepting recipient marking the task request as complete within the email client operated by the accepting recipient, the completion email message containing identification of the task request and notification that the accepting recipient has completed the task request; and
displaying notification to the originator and each of the group of recipients that the task request has been completed after the task request is marked as completed;
wherein a status of task request acceptance is tracked solely by the acceptance email message and a status of task request completion is tracked solely by the completion email message received within the email clients operated by the originator and each of the group of recipients; and
wherein the option presented to each of the group of recipients to accept the task request within the email clients operated by each of the group of recipients is automatically removed responsive to the acceptance email message being received from the accepting recipient.