Mail piece consolidation and accountability using advanced tracking methods
View Patent ↗Mail processing methods and techniques for sorting and commingling mail from various mail sources including the tracking of the mail pieces through the processing. Such tracking entails uniquely identifying each mail piece, received in batches from the mail sources, and recording the unique identification of each mail piece. The received mail is sorted and commingled in a first pass, to form first collections, and each first collection is loaded into a uniquely identified mail container. For each respective mail piece, the tracking entails recording an association of the unique identification of one of the mail containers into which it is likely the respective mail piece is sorted on the first pass. After processing is complete, postal and client reports can be adjusted based on actual final pass counts.
1. A method for sorting and commingling mail from a plurality of mail sources and for tracking the mail pieces through the sorting and commingling with a high degree of integrity, the method comprising:
uniquely identifying each mail piece from batches of mail pieces received from the mail clients;
populating an electronic file of records for the mail pieces, including the unique identification of each mail piece;
sorting and commingling the mail pieces from the batches of mail at a first location, in a first pass, into first collections, based on a first sort scheme, wherein a plurality of the first collections do not yet meet postal rules for a desired level of postage discounts;
loading each of the first collections into a uniquely identified first mail container;
for each respective mail piece, associating the unique identification of one of the first mail containers into which it is likely the respective mail piece has been sorted on the first pass with the record of respective mail piece in the electronic file;
transporting the first mail containers containing the plurality of first collections that do not yet meet postal rules for the desired level of postage discounts to a second location;
at the second location, sorting and commingling mail pieces from the mail containers containing the plurality of first collections together with additional mail pieces, in a subsequent pass, into a plurality of subsequent collections based on intended destination information so as to meet the postal rules for the desired level of postage discounts;
loading each of the subsequent collections into a uniquely identified second mail container, for transport to a postal delivery authority; and
for each respective mail piece sorted into a subsequent collection, associating the unique identification of one of the subsequent mail container into which the respective mail piece is sorted on the subsequent pass with the record of respective mail piece sorted on the subsequent pass in the electronic file.
2. The method of claim 1 , further comprising generating a report of results of the sorting passes including results of the subsequent sorting pass, from information in the electronic file regarding all of the mail pieces sorted into the subsequent collections, so as to confirm to the postal delivery authority that the sorting into the subsequent collections meets the postal rules for the desired level of postage discounts.
3. The method of claim 1 , further comprising generating a client report of results of the sorting passes showing that the mail pieces from a batch received from a particular client were successfully sorted into the collections meeting the postal rules for the desired level of postage discounts.
4. The method of claim 1 , wherein:
the plurality of first mail containers comprise mail trays; and
the transporting of the first mail containers comprises loading the mail trays onto a uniquely identified pallet, recording in the electronic file an association of each mail piece in each of the mail trays with the unique identification of the pallet and transporting the pallet to the second location.
5. The method of claim 4 , further comprising recording arrival, upon arrival of the pallet at the second location.
6. The method of claim 1 , wherein the record in the electronic file for each respective mail piece correlates the unique identification of the respective mail piece to the mail tray into which the respective mail piece is sorted on the first pass, to the unique identification of the pallet and/or to the unique identification of the subsequent mail container into which the respective mail piece is sorted on the subsequent pass.
7. A mail sorting method, comprising the steps of:
reading data from each mail piece in a stream of mail pieces for mail piece identification purposes;
creating a record for each mail piece containing the data read from the respective mail piece as an identification for the respective mail piece;
sorting the mail pieces from the stream, in a first pass, into a plurality of first collections;
indication a result of the first sorting pass with regard to each respective mail pieces in the record of each respective mail piece;
sorting the mail pieces from the first collections, in a subsequent pass, into a plurality of subsequent collections based on intended destination information and in accordance with postal authority rules, wherein the sorting in the subsequent pass includes reading the data from each of the mail pieces form the first collections;
updating records of mail pieces from which data is read in the sorting in the subsequent pass to indicate finishing of sorting thereof through the subsequent pass;
processing records of mail pieces identified during subsequent pass sorting to prepare a mail statement reconciling mail pieces actually finished through the sorting in the subsequent pass; and
generating the mail statement indicating postage due for delivery of finished mail pieces by a postal authority.
8. A mail sorting method, comprising the steps of:
reading data from each mail piece in a stream of mail pieces for mail piece identification purposes;
creating a record for each mail piece containing the data read from the respective mail piece as an identification for the respective mail piece;
sorting the mail pieces from the stream, in a first pass, into a plurality of first collections;
indication a result of the first sorting pass with regard to each respective mail pieces in the record of each respective mail piece;
sorting the mail pieces from the first collections, in a subsequent pass, into a plurality of subsequent collections based on intended destination information and in accordance with postal authority rules, wherein the sorting in the subsequent pass includes reading the data from each of the mail pieces form the first collections;
updating records of mail pieces from which data is read in the sorting in the subsequent pass to indicate finishing of sorting thereof through the subsequent pass;
processing records of mail pieces identified during subsequent pass sorting to prepare a mail statement reconciling mail pieces actually finished through the sorting in the subsequent pass; and
generating the mail statement providing confirmation of presentations to a postal authority for delivery of finished mail pieces.