System and process for transmitting electronic mail using a conventional facsimile device
View Patent ↗This invention relates to a system for combining an electronic mail (email) address or addresses and/or facsimile telephone numbers into a fax message, so that when received by a server the fax document is processed and transmitted as an email attachment to the email addresses or a fax message to the telephone numbers of the intended fax recipients. This allows the user to be able to send faxes and emails from a conventional fax machine or personal computer without having an Internet connection.
1. A system for forwarding message data to a recipient, comprising:
a server to communicate with a facsimile device in accordance with a local area network protocol to receive, by way of a local area network, a request from the facsimile device, wherein the request contains 1) a scanned paper document as message data associated with 2) a recipient's email address specified by a sender and 3) an encryption indicator that indicates whether the message data is encrypted,
the server is to extract the recipient's email address from the request, apply an email header, to the message data, that contains the extracted recipient's email address, send an email containing the message data with the applied email header, to the recipient's email address,
the server is to then receive an email message from the recipient that includes information about the recipient's system, check the encryption indicator from the request, and send the message data to the recipient in a format compatible with the recipient's system when determining that the message data is not encrypted and send an email message to the recipient that directs the recipient to contact the sender when determining that the message data is encrypted.
2. The system of claim 1 , wherein the server is to include a decoding viewer in an email transmission to the recipient, to facilitate viewing of the message data.
3. The system of claim 2 , wherein the server is to send the decoding viewer only if the server determines that the recipient is a first-time recipient.
4. The system of claim 3 , further comprising:
a facsimile device having a keyboard to receive from the sender the recipient's email address, and a scanner to scan a paper document from the sender, the facsimile device to receive a password from the sender, via the keyboard, and to encrypt the scanned document, the facsimile device to receive a transmission command from the sender, via the keyboard, and to transmit the request containing 1) the scanned document as encrypted message data, 2) an encryption indicator that indicates that the message data is encrypted, and 3) the email address of the recipient associated with the scanned document, wherein the encryption is keyed to the password such that the recipient of the encrypted message data can decipher the encrypted message data using the password.
5. The system of claim 2 , further comprising:
a facsimile device having a keyboard to receive from the sender the recipient's email address, and a scanner to scan a paper document from the sender, the facsimile device to receive a password from the sender, via the keyboard, and to encrypt the scanned document, the facsimile device to receive a transmission command from the sender, via the keyboard, and to transmit the request containing 1) the scanned document as encrypted message data, 2) an encryption indicator that indicates that the message data is encrypted, and 3) the email address of the recipient associated with the scanned document, wherein the encryption is keyed to the password such that the recipient of the encrypted message data can decipher the encrypted message data using the password.
6. The system of claim 1 , wherein a return email address of the sender is to be inserted into a from-field of an email transmission to the recipient.
7. The system of claim 6 , further comprising:
a facsimile device having a keyboard to receive from the sender the recipient's email address, and a scanner to scan a paper document from the sender, the facsimile device to receive a password from the sender, via the keyboard, and to encrypt the scanned document, the facsimile device to receive a transmission command from the sender, via the keyboard, and to transmit the request containing 1) the scanned document as encrypted message data, 2) an encryption indicator that indicates that the message data is encrypted, and 3) the email address of the recipient associated with the scanned document, wherein the encryption is keyed to the password such that the recipient of the encrypted message data can decipher the encrypted message data using the password.
8. The system of claim 1 , further comprising:
a facsimile device having a keyboard to receive from the sender the recipient's email address, and a scanner to scan a paper document from the sender, the facsimile device to receive a password from the sender, via the keyboard, and to encrypt the scanned document, the facsimile device to receive a transmission command from the sender, via the keyboard, and to transmit the request containing 1) the scanned document as encrypted message data, 2) an encryption indicator that indicates that the message data is encrypted, and 3) the email address of the recipient associated with the scanned document, wherein the encryption is keyed to the password such that the recipient of the encrypted message data can decipher the encrypted message data using the password.
9. A method by a server for forwarding message data to a recipient, the method comprising:
receiving, by way of a local area network, a request from a facsimile device operated by a sender, wherein the request contains a scanned paper document as message data associated with a recipient's email address and an encryption indicator that indicates whether the message data is encrypted;
extracting the recipient's email address from the request and applying an email header, to the message data, that contains the extracted recipient's email address;
sending an email containing the message data with the applied email header to the recipient's email address;
receiving an email message from the recipient that includes information about the recipient's system;
checking the encryption indicator from the request to determine whether the message data is encrypted; and
sending one of 1) the message data to the recipient, via an email message, in a format compatible with the recipient's system when determining that the message data is not encrypted or 2) an email message to the recipient that directs the recipient to contact the sender when determining that the message data is encrypted.
10. The method of claim 9 , further comprising:
including a decoding viewer in an email transmission to the recipient, to facilitate viewing of the message data.
11. The method of claim 10 , wherein the decoding viewer is only sent if the server determines that the recipient is a first-time recipient.
12. The method of claim 9 , wherein a return email address of the sender is included in a from-field of an email transmission to the recipient.