Method and system for making a change of address
View Patent ↗The invention in one aspect consolidates COA reject data to a central location and provides reports and queries that allow analysis of this data and to answer customer complaints as to why their change was not processed. In another aspect the invention provides an improved process for handling of the printed or handwritten COA forms. A paper COA form is generated by hand or use of the USPS online COA system. The paper form includes indicia such as a bar code which aids in determining the contents of the form when it is scanned.
1. A method of making a change of address for a postal recipient for delivery of mail by a federal postal service, comprising:
receiving change of address (COA) information into a computerized change of address system, which information includes the name of a postal recipient submitting the change, an old address where the postal recipient currently receives mail, a new address at which the postal recipient is to receive mail in the future, and an indication of the effective date of the change;
storing the received address information in machine readable form as COA data;
printing out a change of address form having the received change of address information printed thereon in human readable form and having a machine scannable identifier printed thereon which identifies that form to the system;
scanning the printed form using a scanner device to read the identifier after the printed form has been signed by the postal recipient;
associating the stored COA data with the read identifier by the system;
validating the stored COA data by the system; and
storing the validated COA data to a change of address database used by the postal service.
2. The method of claim 1 , wherein validating the stored COA data includes determining if the new address corresponds to an address that cannot be a residential address.
3. The method of claim 1 , wherein if the stored COA data cannot be validated, then the stored COA data is entered into a COA reject database.
4. The method of claim 3 , wherein a reason the stored COA data could not be validated is also stored in the COA reject database.
5. A method of making a change of address for a postal recipient for delivery of mail by a federal postal service, comprising:
receiving change of address (COA) information into a computerized COA system, which information includes the name of a postal recipient submitting the change, an old address where the postal recipient currently receives mail, a new address at which the postal recipient, and an indication of the effective date of the change;
storing the entered COA information in machine readable form;
converting the COA information into a non-alphanumeric scannable code by the system;
printing out a COA form having the entered change of address information in human-readable alphanumeric form and the scannable code each printed thereon;
scanning the printed COA form using a scanning device to read the scannable code after the printed COA form has been signed by the postal recipient;
validating the COA information contained in the scannable code by the system; and
then entering the validated COA data to a change of address database used by the postal service.
6. The process of claim 5 , wherein the scannable code is a two-dimensional bar code.
7. The method of claim 5 , wherein validating the COA information contained in the scannable code includes determining if the new address corresponds to an address that cannot be a residential address.
8. The method of claim 5 , wherein if the COA information contained in the scannable code cannot be validated, then the COA information is entered into a COA reject database.
9. The method of claim 8 , wherein a reason the COA information could not be validated is also stored in the COA reject database.
10. One or more processor-readable media having stored thereon processor-readable code including a COA reject data base, which database contains data records of COA forms submitted by postal recipients which have been rejected for COA processing due to one or more errors in completion of data fields of the COA form by the postal recipient submitting the form to the postal service, each of which records includes information concerning a change of mail delivery address requested by a postal recipient.
11. The processor-readable media of claim 10 , wherein the data records each include a scanned image of the COA form submitted by the postal recipient.
12. The processor-readable media of claim 10 , wherein the data records each include fields for recipient name, old recipient address, new recipient address, and effective date of mail forwarding to the new address.
13. The processor-readable media of claim 12 , wherein the data records each include data indicating a reason that the COA form was rejected.