Systems and methods for document management transformation and security
View Patent ↗The present invention provides systems and methods for dynamically rendering documents during a signing ceremony (instead of validating that signature tasks are placed appropriately on all documents). The invention establishes a visibility policy that governs how documents are rendered, based on the state of system Tabs (instructions) placed on the documents.
1. A method in a server computer connected to a recipient computer system via a network connection, the method comprising:
establishing a visibility policy that governs access to electronic documents associated with a signing ceremony, by:
allowing a recipient to view an electronic document, if the document includes an instruction for that recipient to view the electronic document;
allowing all recipients to view an electronic document, if the document does not include any viewing instructions;
receiving at the server computer a request from a recipient to download a copy of the electronic documents associated with the recipient; and
downloading to the recipient computer system only electronic documents that were identified as viewable during the signing ceremony.
2. The method of claim 1 , further comprising disallowing a first recipient to view an electronic document, if the document includes an instruction for a second recipient to view the document but does not include an instruction for the first recipient to view the document.
3. The method of claim 1 , further comprising rejecting creation of an envelope for an electronic document that contains a signature/initial task for a first recipient, if the envelope includes a second recipient without a signature/initial task on the document.
4. The method of claim 1 , further comprising allowing creation of an envelope for an electronic document, if the document does not contain any signature/initial tasks for any recipients.
5. The method of claim 1 , further comprising allowing predetermined certified delivery recipients and/or carbon copy recipients to view all electronic documents in an envelope.
6. The method of claim 1 , further comprising dynamically suppressing access to a certificate of completion and/or envelope history for one or more of: document signers, certified delivery recipients, and carbon copy recipients.
7. The method of claim 1 , further comprising allowing a sender of an envelope to view all documents in the envelope.
8. The method of claim 1 , further comprising designating whether all members of a sending account can view all of the electronic documents associated with the signing ceremony or whether the members of the sending account are subject to the visibility policy.
9. The method of claim 1 , wherein establishing the visibility policy is based on tabs placed on the electronic documents associated with the signing ceremony.
10. The method of claim 9 , wherein the electronic documents associated with the signing ceremony are represented in portable document format.
11. The method of claim 1 , wherein downloading to the recipient computer system only electronic documents that were identified as viewable during the signing ceremony includes downloading the electronic documents via a web interface.
12. A system comprising:
a server computer connected to a recipient computer system via a network connection, the server computer configured to establish a visibility policy that governs access to electronic documents associated with a signing ceremony, by:
allowing a recipient to view an electronic document, if the document includes an instruction for that recipient to view the electronic document;
allowing all recipients to view an electronic document, if the document does not include any viewing instructions;
receiving at the server computer a request from a recipient to download a copy of the electronic documents associated with the recipient; and
downloading to the recipient computer system only electronic documents that were identified as viewable during the signing ceremony.
13. The system of claim 12 , wherein the server computer is further configured to:
reject creation of an envelope for an electronic document that contains a signature/initial task for a first recipient, if the envelope includes a second recipient without a signature/initial task on the document; and
allow creation of an envelope for an electronic document, if the document does not contain any signature/initial tasks for any recipients.
14. The system of claim 12 , wherein the server computer is further configured to based on the visibility policy, suppress access to a certificate of completion and/or envelope history for one or more of: document signers, certified delivery recipients, and carbon copy recipients.
15. The system of claim 12 , wherein the server computer includes a web interface for downloading the electronic documents associated with a signing ceremony, wherein the electronic documents associated with the signing ceremony are represented in portable document format, and wherein the visibility policy is based on tabs placed on the electronic documents associated with the signing ceremony.