Consistent retention and disposition of managed content and associated metadata
View Patent ↗Consistent retention and disposition of managed content and associated metadata is disclosed. An indication that a retention policy is to be applied to a selected item of content comprising a body of managed content is received. The selected item of content and its associated metadata are retained automatically in parallel in accordance with the retention policy.
1. A method of managing content, comprising:
receiving an indication that a retention policy is to be applied to a selected item of content comprising a body of managed content, wherein the selected item of content is stored in a content store; and
automatically retaining the selected item of content and its associated metadata in parallel in accordance with the retention policy, wherein the associated metadata is stored in a metadata store and wherein automatically retaining in the selected item of content and its associated metadata in parallel comprises applying the retention policy both to the selected item of content and to its associated metadata;
receiving a hold request to be placed for the selected item of content for a hold period, wherein placing a hold on a content comprises ensuring the content is retained in a prescribed location during a hold period and preventing the content from being changed; and
in the event: 1) an expiry notification is received that an applicable retention period of the retention policy has ended for the associated metadata, and 2) a disposal notification is received that the associated metadata is to be disposed,
using a processor to prevent the associated metadata from being disposed otherwise permitted by the expiry notification of the associated metadata, based in part on the hold period of the selected item of content.
2. A method as recited in claim 1 , wherein automatically retaining the selected item of content and its associated metadata in parallel in accordance with the retention policy includes automatically associating the retention policy with the selected item of content.
3. A method as recited in claim 1 , wherein automatically retaining the selected item of content and its associated metadata in parallel in accordance with the retention policy includes preventing metadata associated with the selected item of content from being deleted or otherwise finally disposed until the selected item of content has been deleted or otherwise finally disposed of in accordance with the retention policy.
4. A method as recited in claim 1 , wherein automatically retaining each of the one or more selected items of content and its associated metadata in parallel as required by the retention policy includes ensuring that metadata associated with the selected item of content is deleted or otherwise finally disposed once the selected item of content has been deleted or otherwise finally disposed of in accordance with the retention policy.
5. A method as recited in claim 1 , wherein automatically retaining each of the one or more selected items of content and its associated metadata in parallel as required by the retention policy includes generating a record indicating that the selected item of content and its associated metadata have been deleted or otherwise finally disposed of in accordance with the retention policy.
6. A method as recited in claim 1 , wherein the hold period that the selected item of content is placed on hold includes the pendency of an investigation or litigation.
7. A method as recited in claim 1 , wherein the associated metadata includes one or more of the following: a content object, a document object, and a retainer object.
8. A method as recited in claim 7 , wherein the associated metadata is an object linked to a second selected item of content.
9. A content management system, comprising:
a processor configured to receive an indication that a retention policy is to be applied to a selected item of content comprising a body of managed content, wherein the selected item of content is stored in a content store; and
automatically retain the selected item of content and its associated metadata in parallel in accordance with the retention policy, wherein the associated metadata is stored in a metadata store and wherein automatically retaining in the selected item of content and its associated metadata in parallel comprises applying the retention policy both to the selected item of content and to its associated metadata;
receive a hold request to be placed for the selected item of content for a hold period, wherein placing a hold on a content comprises ensuring the content is retained in a prescribed location during a hold period and preventing the content from being changed; and
in the event: 1) an expiry notification is received that an applicable retention period of the retention policy has ended for the associated metadata, and 2) a disposal notification is received that the associated metadata is to be disposed,
prevent the associated metadata from being disposed otherwise permitted by the expiry notification of the associated metadata, based in part on the hold period of the selected item of content;
and
a memory coupled to the processor and configured to provide instructions to the processor.
10. A system as recited in claim 9 , wherein the processor is configured to automatically retain the selected item of content and its associated metadata in parallel in accordance with the retention policy at least in part by automatically associating the retention policy with the selected item of content.
11. A system as recited in claim 9 , wherein the processor is configured to automatically retain the selected item of content and its associated metadata in parallel in accordance with the retention policy at least in part by preventing metadata associated with the selected item of content from being deleted or otherwise finally disposed until the selected item of content has been deleted or otherwise finally disposed of in accordance with the retention policy.
12. A system as recited in claim 9 , wherein the processor is configured to automatically retain the selected item of content and its associated metadata in parallel in accordance with the retention policy at least in part by ensuring that metadata associated with the selected item of content is deleted or otherwise finally disposed once the selected item of content has been deleted or otherwise finally disposed of in accordance with the retention policy.
13. A system as recited in claim 9 , wherein the processor is configured to automatically retain the selected item of content and its associated metadata in parallel in accordance with the retention policy at least in part by generating a record indicating that the selected item of content and its associated metadata have been deleted or otherwise finally disposed of in accordance with the retention policy.
14. A system as recited in claim 9 , wherein the hold period that the selected item of content is placed on hold includes the pendency of an investigation or litigation.
15. A computer program product for managing content, the computer program product being embodied in a non-transitory computer readable storage medium and comprising computer instructions for:
receiving an indication that a retention policy is to be applied to a selected item of content comprising a body of managed content, wherein the selected item of content is stored in a content store; and
automatically retaining the selected item of content and its associated metadata in parallel in accordance with the retention policy, wherein the associated metadata is stored in a metadata store and wherein automatically retaining in the selected item of content and its associated metadata in parallel comprises applying the retention policy both to the selected item of content and to its associated metadata;
receiving a hold request to be placed for the selected item of content for a hold period, wherein placing a hold on a content comprises ensuring the content is retained in a prescribed location during a hold period and preventing the content from being changed; and
in the event: 1) an expiry notification is received that an applicable retention period of the retention policy has ended for the associated metadata, and 2) a disposal notification is received that the associated metadata is to be disposed,
preventing the associated metadata from being disposed otherwise permitted by the expiry notification of the associated metadata, based in part on the hold period of the selected item of content.
16. A computer program product as recited in claim 15 , wherein automatically retaining the selected item of content and its associated metadata in parallel in accordance with the retention policy includes automatically associating the retention policy with the selected item of content.
17. A computer program product as recited in claim 15 , wherein automatically retaining the selected item of content and its associated metadata in parallel in accordance with the retention policy includes preventing metadata associated with the selected item of content from being deleted or otherwise finally disposed until the selected item of content has been deleted or otherwise finally disposed of in accordance with the retention policy.
18. A computer program product as recited in claim 15 , wherein automatically retaining each of the one or more selected items of content and its associated metadata in parallel as required by the retention policy includes ensuring that metadata associated with the selected item of content is deleted or otherwise finally disposed once the selected item of content has been deleted or otherwise finally disposed of in accordance with the retention policy.
19. A computer program product as recited in claim 15 , wherein automatically retaining each of the one or more selected items of content and its associated metadata in parallel as required by the retention policy includes generating a record indicating that the selected item of content and its associated metadata have been deleted or otherwise finally disposed of in accordance with the retention policy.
20. A computer program product as recited in claim 15 , wherein the hold period that the selected item of content is placed on hold includes the pendency of an investigation or litigation.