Systems and Processes for Managing and Supporting Regulatory Submissions in Clinical Trials
Systems and processes for managing and supporting clinical trials and clinical trial operations, more particularly for managing and supporting governmental authority, ethics committee, and/or other regulatory authority notifications and submissions in the context of clinical trials in various countries throughout the world. Such systems and processes leverage the insight that such regulatory authority requirements vary from one country to the next, but that all or essentially all such regulatory authority requirements can be categorized into a limited number of groups as to which a limited number of workflows can be created. Such workflows can be automated and supported with systems and processes according to embodiments of the invention, which can then control sequence of activities to comply with regulations and requirements in the various countries in which a clinical trial occurs.
1 . A system for managing regulatory submissions in a clinical trial, comprising:
(a) A tracking database comprising task tracking data and status indicators for a plurality of tasks; at least some of the tasks arranged according to a predetermined number of workflows, each workflow corresponding to regulatory requirements in a predetermined group of countries and each workflow comprising a succession of tasks, at least one of the tasks constituting a predicated task for which at least one other task is a predicate task that must be completed as a predicate to completion of the predicated task; and
(b) A processing device including a processor capable of executing instructions to:
(i) Receive input comprising identification of a country and identification of a clinical trial;
(ii) Access the tracking database to select and retrieve at least one workflow corresponding to the country, and for the selected at least one workflow, retrieve a plurality of task tracking data and status indicators for a succession of tasks;
(iii) Present information, on at least one presentation interface, about a plurality of tasks in the selected at least one workflow;
(iv) Receive input and update task tracking data and status indicators about at least some of the plurality of tasks in the selected at least one workflow; and
(v) Permit input for a predicated task only when all required tasks that are predicate to the predicated task have been completed.
2 . A system according to claim 1 , further comprising a document database, the document database comprising a plurality of documents, each document related to at least one of the tasks.
3 . A system according to claim 2 wherein at least one of the presentation interfaces includes a reference to at least one document in the document database that corresponds to at least one of the tasks about which information is presented on the presentation interface.
4 . A system according to claim 1 , wherein the processor is capable of executing instructions to prevent input for a predicated task when at least one status indicator for at least one task that is predicate to the predicated task indicates that the predicate task has not been completed.
5 . A system according to claim 4 , wherein the processor is capable of executing instructions to present a prompt for at least one predicate task when input for the predicated task is prevented.
6 . A system according to claim 1 wherein the tracking database also includes due dates and completion dates for at least some of the tasks.
7 . A system according to claim 6 wherein the processor is capable of executing instructions to present a prompt for at least one due date.
8 . A system according to claim 1 wherein the tracking database comprises task tracking data and status indicators for tasks arranged according to a predetermined number of regulatory authority workflows, each regulatory authority workflow corresponding to regulatory requirements in a predetermined group of countries.
9 . A system according to claim 1 wherein the tracking database comprises task tracking data and status indicators for tasks arranged according to a predetermined number of ethics committee workflows, each ethics committee workflow corresponding to regulatory requirements in a predetermined group of countries.
10 . A system according to claim 1 wherein the tracking database comprises task tracking data and status indicators for tasks arranged according to a predetermined number of regulatory authority workflows, each regulatory authority workflow corresponding to regulatory requirements in a predetermined group of countries, and task tracking data and status indicators for tasks arranged according to a predetermined number of ethics committee workflows, each ethics committee workflow corresponding to regulatory requirements in a predetermined group of countries.
11 . A system according to claim 1 wherein the predetermined number of workflows comprise a first workflow that includes submission and notification tasks, a second workflow that includes submission, notification, validation, question response and condition fulfillment tasks; a third workflow that includes notification tasks, and a fourth workflow that includes submission, notification and question response tasks.
12 . A system according to claim 10 wherein the predetermined number of regulatory authority workflows and the predetermined number of ethics committee workflows each comprise a first workflow that includes submission and notification tasks, a second workflow that includes submission, notification, validation, question response and condition fulfillment tasks; a third workflow that includes notification tasks, and a fourth workflow that includes submission, notification and question response tasks.
13 . A system for managing regulatory submissions in a clinical trial, comprising:
(a) A tracking database comprising task tracking data and status indicators for a plurality of tasks;
(i) At least some of the tasks arranged according to a predetermined number of regulatory authority workflows, each regulatory authority workflow corresponding to regulatory requirements in a predetermined group of countries and each regulatory authority workflow comprising a succession of tasks, at least one of the tasks being predicate to a predicated task; and
(ii) At least some of the tasks arranged according to a predetermined number of ethics committee workflows, each ethics committee workflow corresponding to regulatory requirements in a predetermined group of countries and each ethics committee workflow comprising a succession of tasks, at least one of the tasks being predicate to a predicated task;
(b) A document database comprising a plurality of documents, each document related to at least one of the tasks; and
(c) A processing device including a processor capable of executing instructions to:
(i) Receive input comprising identification of a country and identification of a clinical trial;
(ii) Access the tracking database to select and retrieve a selected regulatory authority workflow and a selected ethics committee workflow corresponding to the country, and for each of the selected regulatory authority workflow and the selected ethics committee workflow, retrieve a plurality of task tracking data and status indicators;
(iii) Present information, on at least one presentation interface, about a plurality of tasks in the selected workflow; wherein at least one presentation interface includes a reference to at least one document in the document database that corresponds to at least one of the tasks about which information is presented on the presentation interface;
(iv) Receive input and update task tracking data and status indicators about at least some of the plurality of tasks in the selected workflow;
(v) Permit input for a predicated task only when all required tasks that are predicate to the predicated task have been completed; and
(vi) Prevent input for a predicated task when at least one status indicator for at least one task that is predicate to the predicated task indicates that the predicate task has not been completed.
14 . A computer readable storage medium comprising computer executable instructions for managing regulatory submissions in a clinical trial, that when executed by a processor cause the processor to:
(a) Access a tracking database comprising task tracking data and status indicators for a plurality of tasks; at least some of the tasks arranged according to a predetermined number of workflows, each workflow corresponding to regulatory requirements in a predetermined group of countries and each workflow comprising a succession of tasks, at least one of the tasks constituting a predicated task for which at least one other task is a predicate task that must be completed as a predicate to completion of the predicated task;
(b) Receive input comprising identification of a country and identification of a clinical trial;
(c) Select and retrieve from the tracking database at least one workflow corresponding to the country, and for the selected at least one workflow, retrieve a plurality of task tracking data and status indicators for a succession of tasks;
(d) Present information, on at least one presentation interface, about a plurality of tasks in the selected at least one workflow;
(e) Receive input and update task tracking data and status indicators about at least some of the plurality of tasks in the selected at least one workflow; and
(f) Permit input for a predicated task only when all required tasks that are predicate to the predicated task have been completed.
15 . A computer readable storage medium according to claim 14 wherein the instructions further cause the processor to access a document database comprising a plurality of documents, each document related to at least one of the tasks.
16 . A computer readable storage medium according to claim 15 wherein the instructions further cause the processor to present information on at least one of the presentation interfaces, the information including a reference to at least one document in the document database that corresponds to at least one of the tasks about which information is presented on the presentation interface.
17 . A computer readable storage medium according to claim 14 wherein the instructions further cause the processor to prevent input for a predicated task when at least one status indicator for at least one task that is predicate to the predicated task indicates that the predicate task has not been completed.
18 . A computer readable storage medium according to claim 17 wherein the instructions further cause the processor to present a prompt for at least one predicate task when input for the predicated task is prevented.
19 . A computer readable storage medium according to claim 14 wherein the instructions further cause the processor to access a tracking database that also includes due dates and completion dates for at least some of the tasks.
20 . A computer readable storage medium according to claim 19 wherein the instructions further cause the processor to present a prompt for at least one due date.
21 . A computer readable storage medium according to claim 14 wherein the instructions further cause the processor to access a tracking database that comprises task tracking data and status indicators for tasks arranged according to a predetermined number of regulatory authority workflows, each regulatory authority workflow corresponding to regulatory requirements in a predetermined group of countries.
22 . A computer readable storage medium according to claim 14 wherein the instructions further cause the processor to access a tracking database that comprises task tracking data and status indicators for tasks arranged according to a predetermined number of ethics committee workflows, each ethics committee workflow corresponding to regulatory requirements in a predetermined group of countries.
23 . A computer readable storage medium according to claim 14 wherein the instructions further cause the processor to access a tracking database that comprises task tracking data and status indicators for tasks arranged according to a predetermined number of regulatory authority workflows, each regulatory authority workflow corresponding to regulatory requirements in a predetermined group of countries, and task tracking data and status indicators for tasks arranged according to a predetermined number of ethics committee workflows, each ethics committee workflow corresponding to regulatory requirements in a predetermined group of countries.
24 . A computer readable storage medium according to claim 14 wherein the instructions further cause the processor to access a tracking database wherein the predetermined number of workflows comprise a first workflow that includes submission and notification tasks, a second workflow that includes submission, notification, validation, question response and condition fulfillment tasks; a third workflow that includes notification tasks, and a fourth workflow that includes submission, notification and question response tasks.
25 . A computer readable storage medium according to claim 23 wherein the instructions further cause the processor to access a tracking database wherein the predetermined number of regulatory authority workflows and the predetermined number of ethics committee workflows each comprise a first workflow that includes submission and notification tasks, a second workflow that includes submission, notification, validation, question response and condition fulfillment tasks; a third workflow that includes notification tasks, and a fourth workflow that includes submission, notification and question response tasks.
26 . A computer readable storage medium comprising computer executable instructions for managing regulatory submissions in a clinical trial, that when executed by a processor cause the processor to:
(a) Access a tracking database comprising task tracking data and status indicators for a plurality of tasks;
(i) At least some of the tasks arranged according to a predetermined number of regulatory authority workflows, each regulatory authority workflow corresponding to regulatory requirements in a predetermined group of countries and each regulatory authority workflow comprising a succession of tasks, at least one of the tasks being predicate to at least one predicated task; and
(ii) At least some of the tasks arranged according to a predetermined number of ethics committee workflows, each ethics committee workflow corresponding to regulatory requirements in a predetermined group of countries and each ethics committee workflow comprising a succession of tasks, at least one of the tasks being predicate to at least one predicated task;
(b) Access a document database comprising a plurality of documents, each document related to at least one of the tasks; and
(c) Receive input comprising identification of a country and identification of a clinical trial;
(d) Select and retrieve from the tracking database a selected regulatory authority workflow and a selected ethics committee workflow corresponding to the country, and for each of the selected regulatory authority workflow and the selected ethics committee workflow, retrieve a plurality of task tracking data and status indicators;
(e) Present information, on at least one presentation interface, about a plurality of tasks in the selected workflow; wherein at least one presentation interface includes a reference to at least one document in the document database that corresponds to at least one of the tasks about which information is presented on the presentation interface;
(f) Receive input and update task tracking data and status indicators about at least some of the plurality of tasks in the selected workflow;
(g) Permit input for a predicated task when all required tasks that are predicate to the predicated task have been completed; and
(h) Prevent input for a predicated task when at least one status indicator for at least one task that is predicate to the predicated task indicates that the predicate task has not been completed.