Mail run balancing using video capture
View Patent ↗A method and system for mail run balancing of critical documents on a sorter machine that comingles both critical and non-critical documents. A plan identifying a set of critical documents to be processed as part of a mail run is received at the sorter. The plan includes an individual identifier code for each critical document. Sets of critical and non-critical documents are sorted as part of the comingled mail run. A camera scans the documents for the individual identifier codes on the critical documents during sorting. The camera captures an image of the scanned critical documents. A list of scanned individual identifier codes of sorted critical documents is stored for later use, along with the captured images of the documents. The list of scanned individual identifier codes is compared to the identifier codes of the critical documents in the plan. Based on the comparison, a first comparison list of scanned identifiers that do not match any identifiers in the plan and a second comparison list of identifiers in the plan that are not matched to pieces scanned are generated. The first comparison list is reconciled with the second comparison list by, at least in part, displaying the captured images to assist in matching corresponding documents from the lists.
1. A method for mail run balancing of critical documents on a sorter machine that comingles both critical and non-critical documents, the method including:
receiving a plan identifying a set of critical documents to be processed as part of a mail run, the plan including an individual identifier code for each critical document;
sorting sets of critical and non-critical documents on the sorter as part of the comingled mail run;
scanning with a camera for the individual identifier codes on the critical documents during sorting;
capturing, with the camera, an image of the scanned critical documents;
storing a list of scanned individual identifier codes of sorted critical documents;
storing the captured images in association with the scanned individual identifier codes;
comparing the list of scanned individual identifier codes to the identifier codes of the critical documents in the plan;
generating, based on the comparison, a first comparison list of scanned identifiers that do not match any identifiers in the plan and a second comparison list of identifiers in the plan that are not matched to pieces scanned;
reconciling the first comparison list with the second comparison list by, at least in part, displaying the captured images to assist in matching corresponding documents from the lists.
2. The method of claim 1 wherein the step of scanning with the camera further includes using optical character recognition to read the identifier codes on the critical documents.
3. The method of claim 1 wherein the mail run is a comingled mail run comprising both critical and non-critical sets of documents.
4. The method of claim 3 wherein the steps of scanning, capturing, storing, comparing, generating and reconciling are only done on sets of critical documents, and not on sets of non-critical documents.
5. The method of claim 4 wherein steps to be performed on a set of critical documents are activated by an operator via a user interface control.
6. The method of claim 1 wherein the step of generating the first comparison list further includes documents with unreadable identifier codes.
7. The method of claim 1 wherein the step of generating the first comparison list further includes identifiers that were found twice in the scanning step.
8. The method of claim 1 wherein the step of generating the second comparison list further includes identifiers that were found twice in the scanning step.
9. The method of claim 1 further including a step of generating a reprint list after the step of reconciling has identified documents that were not sorted.
10. The method of claim 1 wherein the step of reconciling begins before the completion of the sorting.
11. A mail sorting system including a capability for mail run balancing of critical documents, the system including:
a sorter having a camera for scanning individual identifier codes on critical documents during sorting and capturing an image of the scanned critical documents;
a control computer coupled to the sorter and camera and having a processor and a memory, the control computer configured to: (a) receive a plan identifying a set of critical documents to be processed as part of a mail run, the plan including an individual identifier code for each critical document; (b) store a list of scanned individual identifier codes of sorted critical documents; (c) store the captured images in association with the scanned individual identifier codes; (d) compare the list of scanned individual identifier codes to the identifier codes of the critical documents in the plan; (e) generate, based on the comparison, a first comparison list of scanned identifiers that do not match any identifiers in the plan and a second comparison list of identifiers in the plan that are not matched to pieces scanned; and (f) display the first comparison list with the second comparison list on a display screen for reconciliation; and (g) displaying the captured images on the display screen to assist in matching corresponding documents from the lists.
12. The system of claim 11 wherein the camera and control computer are configured to use optical character recognition to read the identifier codes on the critical documents.
13. The system of claim 11 wherein sorter is configured to comingled mail run comprising both critical and non-critical sets of documents.
14. The system of claim 13 wherein the control computer is configured to only perform mail run balancing on sets of critical documents, and not on sets of non-critical documents.
15. The system of claim 14 wherein the control computer includes a user interface by which an operator can activate mail run balancing to be performed on sets of critical documents.
16. The system of claim 11 wherein the control computer is configured to generate the first comparison list to include documents with unreadable identifier codes.
17. The system of claim 11 wherein the control computer is configured to generate the first comparison list to further includes identifiers that were found twice during scanning.
18. The system of claim 11 wherein the control computer is configured to generate the second comparison list to include identifiers that were found twice in the scanning step.
19. The system of claim 11 wherein the control computer is configured to generate a reprint list after reconciling has identified documents that were not sorted.
20. The system of claim 11 wherein the control computer is configured to allow reconciling to begin before the completion of the sorting.