Healthcare practice management systems and methods
Healthcare practice management systems and methods can be provided for managing the data flow and operation of healthcare practices. One or more applications running on client devices can be provided to facilitate the sharing of information between data storage repositories and the healthcare practice. For example, data stored in multiple different data storage systems can be retrieved and provided to the applications in a unified fashion. Likewise, data in different formats, data stored with different encryption protocols and otherwise disparate data types can be gathered, translated, and presented to the applications in a form and format readable by the application.
1. A method to manage records and data in an orthopedic care practice, the method being implemented in a computer system including one or more physical processors and electronic nonvolatile data storage memories coupled to a network, the method comprising:
programming a server that is connected to the network to receive over the network and store in a nonvolatile data storage memory a set of individual data records of disparate form and format, wherein the set of individual data records comprises patient identification data for a plurality of patients scheduled for appointments at the orthopedic care practice in a time window, patients' health data, and further comprising inventory data;
further programming the server to access and retrieve from the data storage memory patient data for the plurality of patients having an appointment during the time window, to translate the patient data to a form and format for an app at a client computing device at a check-in location, and communicating over the network the schedule of appointments in the time window to the check-in client computing wherein the app at the check-in client computing device programs the client computing device to receive the schedule and to control a display screen on which the schedule is displayed, and
further programming the server to also translate the retrieved patient data for the plurality of patients having an appointment during the time window to a form and format for use by an app in a first hand-held computing device, to communicate the schedule of patient appointments to the first hand-held computing device which is associated with a healthcare practitioner (“HCP”), the schedule showing the patient identifications for the plurality of patients scheduled and an appointment time corresponding to each patient, the displayed schedule including a listing of entries for a subset of the appointments scheduled at the healthcare facility in the time window, wherein the HCP hand-held computing device includes a network interface coupled to the network;
checking in a patient for an appointment at the orthopedic care practice at the check-in client computing device, comprising the steps of:
identifying the patient and confirming the patient's name is on the list of patients having an appointment in the time window;
reviewing additional patient information as a gatekeeping function to determine if the patient has met certain requirements so that the scheduled appointment can be approved, including at least one of reviewing current insurance information for valid insurance of the patient, verifying that co-payment has been made, verifying that a prior test on the patient has been completed, and verifying that a prior healthcare practitioner examination of the patient has been completed before a scheduled test can be performed on the patient;
locking the appointment of a patient if review of the additional patient information indicates that the patient has not met one of the requirements and therefore the scheduled appointment is not approved and communicating the locked appointment to the server for storing in the data storage memory;
linking a schedule entry for a first appointment of the schedule to at least part of a first health record stored on the data storage memory that corresponds to a first patient associated with the first appointment by the app of the first HCP hand-held computing device;
receiving a first user input from a healthcare practitioner by the app at the first HCP hand-held computing device selecting the first patient or the first appointment that is displayed on the schedule displayed on the hand-held computing device for examination;
in response to receiving the first user input, the app at the first HCP hand-held computing device is programmed to display a link to at least part of the first health record if the appointment has been approved, or showing the appointment as locked until approval of the appointment is granted;
receiving a second user input at the app of the first HCP hand-held computing device from a healthcare practitioner as to examination of the selected patient, the second user input selecting the link to at least part of the first health record;
in response to receiving the second user input, the app of the first HCP hand-held computing device programs the first HCP hand-held computing device to retrieve over the network from the data storage memory, via the network interface coupled to the network and to store the examination of the selected patient in the data storage memory;
receiving a third user input at the app of the first HCP hand-held computing device from a healthcare practitioner, the third user input including a prescription for an orthopedic brace for the first patient associated with the first appointment;
transmitting from the app of the first HCP hand-held computing device to an app of a second HCP hand-held computing device the orthopedic brace information with a key code to allow a second healthcare practitioner to access to inventory storage to obtain the prescribed brace for the patient, wherein the app of the second HCP hand-held computing device includes a network interface coupled to the network and the app transmitting to the server that the brace has been obtained for the patient;
receiving a fourth user input from the app of the second HCP hand-held computing device indicating that the orthopedic brace has been fitted to the patient and delivered to the patient;
transmitting to the server for storing in the data storage memory, via the network interface of the second HCP hand-held computing device coupled to the network, the fitting information and the delivery information of the orthopedic brace to the patient to update the patient's health data in the data storage memory; and
in the event that the brace did not fit the patient, returning the brace to inventory storage and wherein the app of the second HCP hand-held computing device communicates to the server to revise the inventory data and the patient health data to show that the brace has been returned;
wherein all apps of the HCP hand-held computing devices communicate in the same form and format of data for the communications recited herein and the server is programmed to communicate with all apps of the HCP hand-held computing devices in that form and format of data and to translate all disparate data types into that form and format.
2. The method of claim 1 , wherein the individual data records further comprise at least one of patient management system records and patient billing system records.
3. The method of claim 1 , wherein the individual data records further comprise data relating to an outcome of prescribed follow-on care.
4. The method of claim 1 , wherein the apps of the check-in device and the first HCP hand-held computing device are further programmed to sort the schedule by at least one of attending physician, appointment time, and treatment room.
5. The method of claim 1 , wherein the method further comprises the app programming the second HCP handheld computing device to create an order record, the order record comprising information about the order for the prescribed orthopedic brace, and to communicate that order record to the server for storage in the data storage memory.
6. The method of claim 1 , further comprising programming the server for accepting from the app of the second HCP handheld computing device input confirming delivery of the prescribed orthopedic brace to the patient associated with the first appointment and storing the input in a patient file on the data storage memory.
7. The method of claim 1 , further comprising programming the server to update on the data storage memory inventory records to reflect that the prescribed orthopedic brace has been removed from inventory.
8. The method of claim 6 , further comprising programming the server to create a patient billing record to reflect that the prescribed orthopedic brace has been delivered to the patient associated with the first appointment.
9. The method of claim 1 , wherein the server is further programmed for:
accepting a fifth user input at an app of the second HCP handheld computing device from a healthcare practitioner, the fifth user input entering treatment information comprising information pertaining to an examination of the patient associated with the first appointment;
updating the patient's health data to reflect the treatment information; and
storing, in the data storage memory, at least part of the updated first health record.
10. The method of claim 1 , wherein the other healthcare practitioner comprises a physician's assistant.