Facsimile to E-mail communication system with local interface
View Patent ↗A fax to E-mail system and related method are shown, whereby a hardcopy document is sent via a fax device to its recipient via electronic mail through a data network, and is delivered in such a manner that it can be retrieved by the recipient at an E-mail device and displayed on the screen of the E-mail device. The document begins as a hardcopy, as an electronic file retrieved through E-mail recipient's terminal and displayed on the computer screen of the E-mail recipient's terminal. The system and method also provides for an interface device which connects to a conventional fax device for communicating E-mail addresses and routing hardcopy documents to the E-mail network, and provides a means for embedding the functions of the interface device into conventional fax devices. The system can also be used in cooperation with Internet Web service for reporting, accounting, information services, and user interaction.
1. A communications apparatus, comprising:
a facsimile component configured to generate facsimile information by scanning an image from a hard copy of a document;
a user interface configured to receive an e-mail address from a user;
a facsimile-to-e-mail gateway comprising a facsimile-to-e-mail component configured to—
in a first mode,
convert the facsimile information into a computer readable image file,
attach the computer readable image file to an e-mail message, and
transmit the e-mail message without additional user input to the received e-mail address, wherein the e-mail address is received in and interpreted from alphanumeric form; and
in a second mode,
transmit a facsimile device compatible file to a remote facsimile device; and
a housing configured to carry the user interface.
2. The communications apparatus of claim 1 wherein:
the facsimile component is configured to transmit the facsimile information via a first communications network; and
the facsimile-to-e-mail component is configured to transmit the e-mail message via a second communications network different than the first communications network.
3. The communications apparatus of claim 2 wherein:
the first communications network comprises at least one of a public switched telephone network, an Internet telephony network, a local area network, or a wide area network; and
the second communications network comprises a packet switched network.
4. The communications apparatus of claim 2 wherein, in the second mode, the facsimile-to-e-mail component is configured to receive data signals via the second communications network.
5. The communications apparatus of claim 2 wherein, in the second mode, the facsimile-to-e-mail component is configured to transmit the facsimile device compatible file via the second communications network.
6. The communications apparatus of claim 2 wherein, in the second mode, the facsimile-to-e-mail component is configured to transmit a confirmation facsimile file to the remote facsimile device via the first communications network.
7. The communications apparatus of claim 1 wherein the communication apparatus comprises a multi-function peripheral.
8. The communications apparatus of claim 1 wherein the user interface comprises an alphanumeric keypad.
9. The communications apparatus of claim 1 wherein the computer readable image file comprises a TIFF format image file.
10. The communications apparatus of claim 1 wherein the computer readable image file is in at least one of the following formats:
JPEG, GIF, PCX, DCX, BMP, PNG, or AWD.
11. The apparatus of claim 1 wherein the housing comprises a first housing, and wherein the apparatus further comprises a second housing configured to carry the facsimile-to-e-mail gateway.
12. A method of communicating information, the method comprising:
receiving facsimile image data and an e-mail address via a first communication network at a facsimile-to-e-mail gateway;
transmitting the received e-mail address from a first node to a second node of the facsimile-to-e-mail gateway without additional user input to the received e-mail address, the second node being in communication with and configured to provide a communication link between the first communication network and a computer network, wherein the e-mail address is received in and interpreted from an alphanumeric form;
issuing a prompt from the second node to the first node prompting for the transmission of the facsimile image data; and
after receiving the prompt by the first node from the second node, transmitting the facsimile image data from the first node to the second node,
wherein the second node selectively operates in a facsimile-to-data mode in which the second node converts the facsimile image data from a facsimile protocol format to image data in a second format.
13. The method of claim 12 , further comprising transmitting the image data to an electronic mailbox on the computer network.
14. The method of claim 12 wherein receiving an e-mail address at the first node comprises:
prompting a user to input an e-mail address at the first node or to recall a previously stored e-mail address from memory; and
storing the input or recalled e-mail address in memory for future use.
15. The method of claim 12 wherein transmitting the image data in the second format comprises creating an e-mail message at the remote server, wherein the e-mail message is addressed to the received address, and further wherein the e-mail message includes the image data in the second format.
16. The method of claim 12 , further comprising:
creating an information portion including delivery information and a comment receiving portion for a desired recipient; and
associating the image data in the second format with the information portion as an attachment.
17. The communications apparatus of claim 1 wherein the housing includes the facsimile component.
18. A communications apparatus, comprising:
a facsimile component configured to generate facsimile information by scanning an image from a hard copy of a document;
a user interface configured to receive an e-mail address from a user;
a housing configured to carry the user interface; and
a facsimile-to-e-mail gateway comprising a facsimile-to-e-mail component configured to—
in a first mode,
convert the facsimile information into a computer readable image file,
attach the computer readable image file to an e-mail message, and
transmit the e-mail message without additional user input to the received e-mail address; and
in a second mode,
transmit a facsimile device compatible file to a remote facsimile device;
wherein the facsimile-to-e-mail gateway comprises—
a fax server in communication with the facsimile component;
an e-mail server in communication with the remote facsimile device; and
a web server in communication with the fax server and the e-mail server,
wherein the fax server, the e-mail server and the web server are geographically separated.
19. A method of communicating information, the method comprising:
receiving facsimile image data and an e-mail address via a first communication network at a facsimile-to-e-mail gateway, wherein the facsimile-to-e-mail gateway comprises—
a fax server in communication with the facsimile component;
an e-mail server in communication with the remote facsimile device; and
a web server in communication with the fax server and the e-mail server,
and wherein the fax server, the e-mail server, and the web server are geographically separated;
transmitting the received e-mail address from a first node to a second node of the facsimile-to-e-mail gateway, the second node being in communication with and configured to provide a communication link between the first communication network and a computer network;
issuing a prompt from the second node to the first node prompting for the transmission of the facsimile image data; and
after receiving the prompt by the first node from the second node, transmitting the facsimile image data from the first node to the second node,
wherein the second node selectively operates in a facsimile-to-data mode in which the second node converts the facsimile image data from a facsimile protocol format to image data in a second format.