Multiple indicia file flagging device
View Patent ↗A multiple indicia file flagging device provides a flag base having a side portion carrying an adhesive, and an opposing side portion carrying a flag pivot axle and locking pegs. A flag having a “T” configuration with a first vertical leg and a second leg pivotally engages with the flag pivot axle to pivot thereon between an inconspicuous position and a conspicuous position. Locking peg notches defined in the flag releasably engage with the locking pegs to secure the flag in the desired position. A transparent sleeve carried on the file flag opposite the pivot axle carries a removable and customizable second indicia tab such for communicating information to users.
1. An improved file flagging device for a file folder having a front flap having a first top edge, a rear flap connected to the front flap by a bottom fold, the rear flap having a second top edge, the improved file flagging device comprising in combination:
a flag base having a first side and a second side, the second side carrying an adhesive for affixing the flag base to the file folder;
an indicator flag pivotally interconnected to the first side of the flag base on a pivot axle so that the flag may pivot thereon relative to the flag base;
a locking peg carried on the first side of the flag base to releasably engage with a locking peg notch defined in the indicator flag to positionally secure the indicator flag;
a sleeve carried on a first side of the indicator flag defining a medial chamber; and
a second indicia tab releasably carried in the medial chamber of the sleeve to communicate information to a user.
2. The improved file flagging device of claim 1 wherein:
the flag has an elongate first leg interconnected to the pivot axle and a perpendicular second leg.
3. The improved file flagging device of claim 2 wherein:
the medial chamber of the sleeve is aligned with length of the first leg.
4. The improved file flagging device of claim 2 wherein:
the medial chamber of the sleeve is perpendicular to length of the first leg.
5. The improved file flagging device of claim 1 wherein:
the sleeve is transparent.
6. The improved file flagging device of claim 1 further comprising:
a unique identifier carried on the second indicia tab, the unique identifier assigned to identified persons.
7. The improved file flagging device of claim 1 further comprising:
a unique identifier carried on the second indicia tab, the unique identifier assigned to identified departments.
8. The improved file flagging device of claim 1 further comprising:
an electronic communication means carried by the second indicia tab to provide a unique identifier.
9. The improved file flagging device of claim 8 wherein:
the electronic communication means is a radio frequency identifier tag.
10. An improved file flagging system and method for tracking files within a given set of hard copy files and file folders comprising the steps:
affixing a flag base carrying a pivoting flag to each folder and file folder in the set of hard copy files at a position proximate a top edge of each file and file folder so that when the flag is pivoted to an extended conspicuous position the flag extends upwardly beyond the top edge of the file and file folder and is conspicuous;
establishing and implementing a policy requiring individuals removing a file folder and/or contents of a file to pivot the file flag into a conspicuous position and to insert a second indicia tab into an indicator sleeve carried on the file flag;
identifying persons requiring access to the files and file folders and assigning to the identified persons specific patterns/colors/RFID codes for the second indicia tabs;
providing a matrix of the identifiable second indicia tabs containing the pattern/color/RFID code and the identified persons to whom the pattern/color/RFID code is assigned to enable file users to identify the persons to whom the identifiable second indicia tab has been assigned to assist the file user in locating the file folder and file contents;
establishing a policy and procedure requiring when the file folder and file folder contents are returned to an original location the second indicia tab is removed from the indicator sleeve and the file flag is pivoted to an inconspicuous position.