Systems and methods for email attachments management
View Patent ↗Systems and methods consistent with various disclosed embodiments provide for managing email attachments. In one embodiment, a system is disclosed for managing email attachments. The system may include a memory storing software instructions and one or more processors configured to execute the software instructions to perform one or more operations. The operations may include providing an interface for converting an original attachment to an email. The operations may also include converting the original attachment to a modified attachment based on input received through the interface. The operations may further include substituting the original attachment to the email with the modified attachment, and providing information to send the email with the modified attachment.
1. A computer-based system for managing email attachments, comprising:
a memory storing software instructions; and
one or more processors configured to execute the software instructions to perform one or more operations, the operations including:
providing an interface for converting an original attachment to an email,
changing an attribute and converting the original attachment to a modified attachment based on input received through the interface, wherein changing the attribute comprises:
adding a Bates number to the original attachment,
changing an order of attachment to the email of the original attachment,
renaming the modified attachment without renaming the original attachment, or
grouping and compressing the modified attachment,
substituting the original attachment to the email with the modified attachment, and
providing information to send the email with the modified attachment.
2. The computer-based system of claim 1 , wherein the input is received from a user operating the interface.
3. The computer-based system of claim 1 , wherein substituting the original attachment to the email with the modified attachment comprises:
deleting the original attachment from the email, and
attaching the modified attachment to the email.
4. The computer-based system of claim 1 , wherein changing an attribute of the original attachment comprises changing a file type of the original attachment.
5. The computer-based system of claim 1 , wherein changing an attribute of the original attachment comprises editing text of the original attachment.
6. The computer-based system of claim 1 , wherein changing an attribute of the original attachment comprises designating access rights to the original attachment.
7. The computer-based system of claim 1 , wherein the interface includes a window displaying attributes of an original or modified attachment.
8. The computer-based system of claim 1 , wherein the interface includes one or more links to the content of the original attachment or the modified attachment.
9. The computer-based system of claim 1 , wherein the interface includes a window providing user-selectable options to convert the original attachment.
10. A computer-based system for managing email attachments, comprising:
a memory storing software instructions; and
one or more processors configured to execute the software instructions to perform one or more operations, the operations including:
intercepting an email containing an original attachment,
providing an interface for converting the original attachment,
changing an attribute and converting the original attachment to a modified attachment based on input provided through the interface, wherein changing the attribute comprises:
adding a Bates number to the original attachment,
changing an order of attachment to the email of the original attachment,
renaming the modified attachment without renaming the original attachment, or
grouping and compressing the modified attachment,
substituting the original attachment contained by the email with the modified attachment, and
providing information to send the email containing the modified attachment.
11. The computer-based system of claim 10 , wherein intercepting an email comprises receiving an email en route to a designated recipient.
12. A computer-based system for managing email attachments, comprising:
a memory storing software instructions; and
one or more processors configured to execute the software instructions to perform one or more operations, the operations including:
intercepting an email,
determining whether the intercepted email contains an original attachment,
determining, in response to determining that the intercepted email contains an original attachment, whether the original attachment complies with an attachment policy,
when the original attachment complies with the attachment policy, providing information to forward the intercepted email containing the original attachment, and
when the original attachment does not comply with the attachment policy:
(i) providing an interface for converting the original attachment,
(ii) converting the original attachment to a modified attachment based on input provided through the interface,
(iii) substituting the original attachment contained by the intercepted email with the modified attachment, and
(iv) providing information to forward the intercepted email containing the modified attachment.
13. A computer-based system for managing email attachments, comprising:
a virtual memory;
a memory storing software instructions; and
one or more processors configured to execute the software instructions to perform one or more operations, the operations including:
removing an original attachment from an email,
storing the original attachment in the virtual memory,
providing an interface for converting the original attachment,
converting the original attachment to a modified attachment based on a default policy or input received through the interface,
storing the modified attachment in the virtual memory,
attaching the modified attachment to the email,
providing information to send the email with the modified attachment, and
deleting one or more of the original attachment or the modified attachment from the virtual memory.
14. The computer-based system of claim 13 , wherein the input is received from a user operating the interface.
15. The computer-based system of claim 14 , wherein deleting the modified attachment from the virtual memory prohibits the user from accessing the modified attachment.
16. The computer-based system of claim 14 , wherein deleting the original attachment from the virtual memory prohibits access to the original attachment.