Joining a teleconference
View Patent ↗A method for joining a teleconference includes receiving a schedule for the teleconference at a conferencing system. The schedule may include a start time for the teleconference and one or more conference rooms for attendees to use during the teleconference. A first message is sent from the conferencing system to the at least one communication device. The first message indicates to the at least one communication device to provide a user notification associated with the teleconference. A second message is received at the conferencing system. The second message is sent in response to an action by an attendee of the teleconference. The second message indicates to the conferencing system to initiate the teleconference with the at least one communication device or to join the at least one communication device to the teleconference.
1. A method for joining a teleconference, the method comprising:
sending an electronic invitation to participate in the teleconference to a plurality of invitees, the electronic invitation including a start time for the teleconference and one or more conference rooms for attendees to use during the teleconference, each conference room associated with at least one communication device for sharing media between the attendees during the teleconference, the at least one communication device being physically located within the associated conference room, where the at least one communication device is a conference phone, a mobile phone, a telephone, a laptop computer, a tablet, a projector, a display, or a computing device, and the media includes at least one of audio, video, text, chat, or document sharing;
at the start time or at a predetermined period of time before the start time, sending a first message from a conferencing system to the at least one communication device, the first message indicating to the at least one communication device to provide a user notification associated with the teleconference, the user notification for providing a notice related to joining the teleconference to any of the attendees present in the conference room, the user notification including at least one of an audible notification produced by the at least one communication device, a visual notification produced on a screen of the at least one communication device, a visual indicator on the at least one communication device, or a vibration produced by the at least one communication device;
in response to the user notification, activating, by someone in the conference room, a join conference application by performing at least one of pressing a button associated with the at least one communication device, responding to a prompt associated with the at least one communication device, tapping a popup on a touchscreen associated with the at least one communication device, making a gesture recognized by a sensor associated with the at least one communication device, vocalizing a command recognized by a sensor associated with the at least one communication device, or providing an identifier or a code to an access system associated with the at least one communication device; and
in response to activating the join conference application, sending a second message from the at least one communication device to the conferencing system, the second message indicating to the conferencing system to initiate the teleconference with the at least one communication device or to join the at least one communication device to the teleconference.
2. A method for joining a teleconference, the method comprising:
receiving a schedule for the teleconference at a conferencing system, the schedule including a start time for the teleconference and one or more conference rooms for attendees to use during the teleconference, each conference room associated with at least one communication device for sharing media between the attendees during the teleconference, the at least one communication device being physically located within the associated conference room;
sending a first message from the conferencing system to the at least one communication device, the first message indicating to the at least one communication device to provide a user notification associated with the teleconference, the user notification for providing a notice related to joining the teleconference to any of the attendees present in the conference room; and
receiving a second message at the conferencing system, the second message sent in response to an action by an attendee of the teleconference, the second message indicating to the conferencing system to initiate the teleconference with the at least one communication device or to join the at least one communication device to the teleconference.
3. The method of claim 2 wherein the teleconference is an ad hoc teleconference and the start time is a current time.
4. The method of claim 2 wherein the teleconference is a scheduled teleconference, and the first message is sent from the conferencing system to the at least one communication device at the start time or at a predetermined period of time before the start time.
5. The method of claim 2 wherein the first message includes a list with the schedule for the teleconference and other schedules for other teleconferences scheduled in the conference room.
6. The method of claim 2 wherein the schedule includes a list of invitees invited to participate in the teleconference, and initiating the teleconference comprises joining the at least one communication device to the teleconference and calling a communication device associated with each of the invitees.
7. The method of claim 6 wherein calling the communication device associated with each of the invitees includes sending an instant message (IM) to the communication device associated with each of the invitees or sending a pop-up message to the communication device associated with each of the invitees.
8. The method of claim 2 wherein the media includes at least one of audio, video, text, chat, or document sharing, where the document sharing includes sharing a document or transferring a document.
9. The method of claim 2 wherein each conference room is associated with at least one communication device in a lookup table accessible by the conferencing system.
10. The method of claim 2 wherein the user notification includes at least one of an audible notification produced by the at least one communication device, a visual notification produced on a screen of the at least one communication device, a visual indicator on the at least one communication device, or a vibration produced by the at least one communication device.
11. The method of claim 2 wherein the at least one communication device is a conference phone, a mobile phone, a telephone, a laptop computer, a tablet, a projector, a display, or a computing device.
12. The method of claim 2 wherein the second message is sent to the conferencing system from the at least one communication device.
13. The method of claim 2 wherein the second message is sent to the conferencing system from a device other than the at least one communication device.
14. The method of claim 2 wherein the action by the attendee of the teleconference includes at least one of pressing a button associated with the at least one communication device, responding to a prompt on a screen associated with the at least one communication device, tapping a popup on a touchscreen associated with the at least one communication device, making a gesture recognized by a sensor associated with the at least one communication device, vocalizing a command recognized by a sensor associated with the at least one communication device, or providing an identifier or a code to an access system associated with the at least one communication device.
15. The method of claim 2 wherein attendee verification is performed visually or audibly during the teleconference.
16. A teleconference system comprising:
a plurality of communication devices for sharing media between a plurality of attendees during teleconferences;
at least one conference bridge communicatively coupled to the plurality of communication devices, the conference bridge configured to provide conferencing features to the plurality of communication devices; and
a conferencing system configured to:
receive a schedule for a teleconference, the schedule including a start time for the teleconference and one or more conference rooms for attendees to use during the teleconference, each conference room associated with at least one communication device of the plurality of communication devices, the at least one communication device being physically located within the associated conference room;
send a first message to the at least one communication device, the first message indicating to the at least one communication device to provide a user notification associated with the teleconference, the user notification for providing a notice related to joining the teleconference to any attendees present in the conference room; and
receive a second message, the second message indicating to the conferencing system to initiate the teleconference with the at least one communication device or to join the at least one communication device to the teleconference.
17. The teleconference system of claim 16 wherein the media includes at least one of audio, video, text, chat, presentation sharing, application sharing, or document sharing, where the document sharing includes sharing a document or transferring a document.
18. The teleconference system of claim 16 wherein each conference room is associated with at least one communication device in a lookup table accessible by the conferencing system.
19. The teleconference system of claim 16 wherein the at least one conference bridge is part of a VoIP system, and the at least one communication device is external to the VoIP system.
20. The teleconference system of claim 16 wherein the plurality of communication devices include at least one of a conference phone, a mobile phone, a telephone, a laptop computer, a tablet, a projector, a display, or a computing device.
21. The teleconference system of claim 16 wherein the conferencing system is an application running on the conference bridge.
22. The teleconference system of claim 16 wherein the conferencing system is an application running on a server separate from the conference bridge, and the server is communicatively coupled to the plurality of communication devices and the conference bridge.