SYSTEM AND METHOD FOR MANAGING EVENT PARTICIPANT AUTHORIZATIONS
According to aspects of the present disclosure, a system for managing authorization of one or more event participants to access a facility includes one or more controllers and one or more memory devices storing instructions. When executed by the one or more processors, the instructions cause the system to receive a first e-mail including a plurality of parameters associated with an event. The plurality of parameters includes an e-mail address associated with each of one or more participants for attending the event. The first e-mail is generated by a calendar application associated with an event organizer. The instructions further cause the system to process the received first e-mail to determine the plurality of parameters, store the determined plurality of parameters in a database, and authorize at least one of the one or more participants to access the facility based on the plurality of parameters.
1 . A system for managing authorization of one or more event participants to access a facility, comprising:
one or more controllers;
one or more memory devices storing instructions that, when executed by the one or more processors, cause the system to:
receive a first e-mail including a plurality of parameters associated with an event, the plurality of parameters including an e-mail address associated with each of one or more participants for attending the event, the first e-mail being generated by a calendar application associated with an event organizer;
process the received first e-mail to determine the plurality of parameters;
store the determined plurality of parameters in a database; and
authorize at least one of the one or more participants to access the facility based on the plurality of parameters.
2 . The system of claim 1 , wherein the instructions further cause the system to:
determine whether the event organizer is a registered user;
generate a URL based on the determination of whether the event organizer is a registered user; and
transmit a second e-mail to an e-mail address associated with the event organizer including the URL.
3 . The system of claim 2 , wherein the URL provides a link to a webpage configured to register the event organizer if it is determined that the event organizer is not a registered user.
4 . The system of claim 2 , wherein the URL provides a link to a webpage configured to confirm the event if it is determined that the event organizer is a registered user.
5 . The system of claim 4 , wherein the instructions further cause the system to receive a confirmation of the event from the event organizer via the webpage.
6 . The system of claim 5 , wherein the instructions further cause the system to transmit a third e-mail to the e-mail address associated with the event organizer including a URL providing a link to a webpage configured to facilitate subsequent modification of one or more of the plurality of event parameters.
7 . The system of claim 1 , wherein the instructions further cause the system to transmit a confirmation e-mail to one or more e-mail address associated with respective ones of the one or more participants to confirm the event.
8 . The system of claim 7 , further comprising an access control system configured to control access to a secured area of the facility, the access control system including one or more readers, wherein the confirmation e-mail includes credential information configured to be detected by the one or more readers and indicate authorization.
9 . The system of claim 8 , wherein the credential information is a barcode.
10 . The system of claim 1 , wherein the plurality of parameters includes an event start time, an event end time, and a location.
11 . The system of claim 1 , wherein the instructions further cause the system to determine whether to notify the event organizer of a potential security issue by comparing the e-mail address associated with each participant against a plurality of watch list e-mail addresses stored in the database.
12 . A method for managing authorization of one or more event participants to access a facility, comprising:
receiving, at a host e-mail address, a first e-mail including a plurality of parameters associated with an event, the plurality of parameters including an e-mail address associated with each of one or more participants for attending the event, the first e-mail being generated by a calendar application associated with an event organizer;
processing, using one or more controllers, the received first e-mail to determine the plurality of parameters;
storing the determined plurality of parameters in a database; and
authorizing at least one of the one or more participants to access a facility based on the plurality of parameters.
13 . The method of claim 1 , further comprising:
determining whether the event organizer is a registered user;
generating a URL based on the determination of whether the event organizer is a registered user; and
transmitting a second e-mail to an e-mail address associated with the event organizer including the URL.
14 . The method of claim 13 , wherein the URL provides a link to a webpage configured to register the event organizer if it is determined that the event organizer is not a registered user.
15 . The method of claim 13 , wherein the URL provides a link to a webpage configured to confirm the event if it is determined that the event organizer is a registered user.
16 . The method of claim 12 , further comprising transmitting a confirmation e-mail to one or more e-mail address associated with respective ones of the one or more participants to confirm the event.
17 . The method of claim 16 , wherein the confirmation e-mail includes credential information configured to be detected by the one or more readers of an access control system, the access control system being configured to control access to a secured area of the facility, the method further comprising:
receiving the credential information;
comparing the received credential information with predetermined authorization information stored in the database; and
granting access to the secured area of the facility, using the access control system, based on the comparison.
18 . The method of claim 17 , wherein the credential information is a barcode.
19 . The method of claim 12 , wherein the plurality of parameters includes an event start time, an event end time, and a location.
20 . One or more physical machine-readable storage media including instructions which, when executed by one or more processors, cause the one or more processors to perform operations comprising:
receive a first e-mail including a plurality of parameters associated with an event, the plurality of parameters including an e-mail address associated with each of one or more participants for attending the event, the first e-mail being generated by a calendar application associated with an event organizer;
process the received first e-mail to determine the plurality of parameters;
store the determined plurality of parameters in a database; and
transmit a second e-mail to an e-mail address associated with the event organizer including a URL, the URL providing a link to a webpage configured to confirm the event if it is determined that the event organizer is a registered user;
receive a confirmation of the event from the event organizer via the webpage; and
authorize at least one of the one or more participants to access the facility based on the plurality of parameters.