Scheduling events for multiple invitees
View Patent ↗Scheduling events with multiple invitees includes: identifying a plurality of invitees for an event in a calendar system having at least one processor; searching an availability associated with each of the invitees to determine a number of periods of availability in the calendar system, at least some of the invitees being available during each period of availability; creating a separate instance of the event in the calendar system for each identified period of availability; and for each invitee available during at least one of the periods of availability, assigning the invitee to one said instance of the event for which that invitee is available with the calendar system.
1. A method of scheduling events with multiple invitees, said method comprising:
identifying a plurality of invitees for an event in a calendar system comprising at least one processor;
determining in the calendar system whether an available meeting period exists during which each of the invitees is available;
in response to determining that said period exists during which each of the invitees is available, scheduling the event in the calendar system for the available meeting period during which each of the invitees is available;
in response to determining that no single available meeting period exists during which each of the invitees is available:
display a button for splitting a meeting into multiple meetings;
in response to activation of the button, determining a number of periods of availability in the calendar system, at least one of the invitees being available during each period of availability;
creating a separate instance of the event in the calendar system for each identified period of availability such that a plurality of instances of the same event are scheduled to occur with the calendar system; and
for each invitee, assigning the invitee to one said instance of the event for which that invitee is available, such that a different group of invitees is assigned to each of the multiple instances of the event based on availability of individual invitees.
2. The method of claim 1 , in which the number of periods of availability in the calendar system is set by a user.
3. The method of claim 1 , in which the number of periods of availability in the calendar system is a minimum number of periods of availability such that each of the invitees is available during at least one of the periods of availability.
4. The method of claim 1 , in which the number of periods of availability fall within a period of time set by a user.
5. The method of claim 1 , further comprising determining the number of periods of availability in the calendar system automatically in response to the amount of invitees being greater than a specified threshold.
6. The method of claim 1 , further comprising displaying the invitees assigned to each instance of the event to a user.
7. The method of claim 1 , further comprising, for a said invitee available during more than one of the periods of availability, displaying each of the periods of availability for which the invitee is available to a user.
8. The method of claim 1 , further comprising allowing the user to change an assignment of a said invitee from one instance of the event to another instance of the event.
9. The method of claim 1 , further comprising sending an electronic invitation to each of the invitees assigned to one of the instances of the event.