Computerized method and system for managing an email input facility in a networked secure collaborative exchange environment
In embodiments of the present invention improved capabilities are described for managing an email input facility in a networked secure collaborative computer data exchange environment, wherein a secure email input facility for accepting non-secure email from outside the exchange into the secure collaborative computer data exchange environment, wherein the non-secure email is received and the non-secure email and/or the content delivered thereby is stored as secure content in a location of the secure exchange server related to at least one of the sender of the email, the subject line of the non-secure email, the destination address of the email within the exchange, and the content of the email.
1. A method for managing a networked secure collaborative computer data exchange environment, the method comprising:
establishing, by a secure exchange server controlled by an intermediate business entity, a user login data authentication procedure that allows at least one of a plurality of users of a plurality of business entities to access the secure exchange server, wherein communications between the secure exchange server and the plurality of users is through a communications network;
storing, by the secure exchange server, at least one user login authentication data for each of the plurality of users;
receiving content from a first of the plurality of users of a first business entity of the plurality of the business entities;
by the secure exchange server, permitting access to the received content for a subset of the plurality of users through an exchange content access facility, wherein the exchange content access facility is managed by at least one business entity of the plurality of business entities;
granting, by the exchange server, access to the received content to a second of the plurality of users of a second business entity of the plurality of business entities when the secure exchange server receives from the second of the plurality of users its user login authentication data provided that the second of the plurality of users is one of the subset of the plurality of users; and
providing a secure email input facility for accepting non-secure email from outside the exchange into the secure collaborative computer data exchange environment, wherein the non-secure email is received and at least one of the non-secure email and the content delivered thereby is stored as secure content in a location of the secure exchange server related to at least one of the sender of the email, the subject line of the non-secure email, the destination address of the email within the exchange, and the content of the email, wherein the email is automatically associated with an area of content on the exchange server based on at least one of the sender of the email, the subject line of the email, the destination address of the email within the exchange, and the content of the email.
2. The method of claim 1 , wherein the reception of a non-secure email triggers an event.
3. The method of claim 2 , wherein the triggered event is the initiation of a content amendment process.
4. The method of claim 2 , wherein the triggered event is the initiation of a new exchange.
5. The method of claim 2 , wherein the triggered event is the distribution of at least one of the non-secure email and the content delivered thereby within the exchange.
6. The method of claim 2 , wherein the triggered event is storage of at least one of the non-secure email and the content delivered thereby in a secure archive facility.
7. A method for managing a networked secure collaborative computer data exchange environment, the method comprising:
establishing, by a secure exchange server controlled by an intermediate business entity, a client login data authentication procedure that allows at least one client computing device of a plurality of client computing devices operated by users of a plurality of business entities to access the secure exchange server, wherein communications between the secure exchange server and the plurality of client computing devices is through a communications network;
storing, by the secure exchange server, at least one client login authentication data for each of the plurality of client computing devices;
receiving content from a first of the plurality of client computing devices operated by a user of a first business entity of the plurality of business entities;
by the secure exchange server, permitting access to the received content for a subset of the plurality of computing devices through an exchange content access facility, wherein the exchange content access facility is managed by at least one business entity of the plurality of business entities;
granting, by the exchange server, access to the received content to a second of the plurality of client computing devices operated by a user of a second business entity of the plurality of business entity when the secure exchange server receives from the second of the plurality of client computing devices its client login authentication data provided that the second of the plurality of client computing devices is one of the subset of the plurality of computing devices; and
providing a secure email input facility for accepting non-secure email from outside the exchange into the secure collaborative computer data exchange environment, wherein the non-secure email is received and at least one of the non-secure email and the content delivered thereby is stored as secure content in a location of the secure exchange server related to at least one of the sender of the email, the subject line of the non-secure email, the destination address of the email within the exchange, and the content of the email;
the method further including:
providing an electronic signature facility for managing a process of signing the received content by a user of at least one of the subset of the plurality of computing devices, wherein the electronic signature facility provides for secure viewing of the received content as presented to a signing user through a computer display of the signing user's computing device.
8. The method of claim 7 , wherein the reception of a non-secure email triggers an event.
9. The method of claim 8 , wherein the triggered event is the initiation of a content amendment process.
10. The method of claim 8 , wherein the triggered event is the initiation of a new exchange.
11. The method of claim 8 , wherein the triggered event is the distribution of at least one of the non-secure email and the content delivered thereby within the exchange.
12. The method of claim 8 , wherein the triggered event is storage of at least one of the non-secure email and the content delivered thereby in a secure archive facility.
13. The method of claim 8 , wherein the email is automatically associated with an area of content on the exchange based on at least one of the sender of the email, the subject line of the email, the destination address of the email within the exchange, and the content of the email.
14. The method of claim 7 , wherein access to the exchange server is through a host server controlled by the business entity that controls a client processor utilized by the at least one of the plurality of users.
15. The method of claim 7 , wherein at least one of the client computing devices is at least one of owned and managed by at least one of the plurality of business entities.
16. The method of claim 7 , wherein at least one of the client computing devices is owned by an individual user.
17. The method of claim 7 , wherein the secure exchange server is one of a plurality of exchange servers.
18. The method of claim 7 , wherein the content is at least one of a document, a spreadsheet, a message, a data, an image, an audio content, a video content, and a multimedia content.
19. The method of claim 7 , further comprising transferring the content to the secure exchange server via encrypted data transmission.
20. The method of claim 7 , wherein the acceptance of the non-secure email is dependent upon a controlled listing stored in the secure exchange server.
21. The method of claim 20 , wherein the listing is a white listing specifying emails that are allowed.
22. The method of claim 20 , wherein the listing is a black listing specifying emails that are not allowed.