Method for arranging a meeting and a non-transitory computer-readable recording medium
A method for arranging a meeting includes associating a first system with a first user and a second system with a second user, the systems each having a mobile communications device having a positioning system, and calendar software having stored calendar data or having access to calendar data stored elsewhere, defining in the first system, by the first user, a request for a meeting with the second user, sending the request to the second system, tracking the positions of the mobile communications devices of the first and the second systems, determining if a meeting is suitable by determining if the mobile communications devices are within a predetermined distance from each other, and if the first and second users are accessible for the meeting, notifying at least one of the first and second user that it has been determined that a meeting is suitable.
1. A method for arranging an ad-hoc meeting, the method comprising:
associating a first system with a first user, the first system comprising
a first mobile communications device comprising
a positioning system for determining the position of the mobile communications device, and
calendar software having stored calendar data or having access to calendar data stored elsewhere:
associating a second system with a second user, the second system comprising
a second mobile communications device comprising
a positioning system for determining the position of the mobile communications device, and
calendar software having stored calendar data or having access to calendar data stored elsewhere:
defining in the first system, based on input by the first user, a request for a meeting with the second user that includes an end date by which the meeting with the second user should occur and a prioritization for the meeting, wherein the request for the meeting does not specify a start time of the meeting, and wherein the request for the meeting indicates a request for a conference room;
sending, by the first system, the request to the second system;
tracking the positions of the mobile communications devices of the first and the second systems;
determining, based on the tracking, that the mobile communications devices of the first and the second systems are within a predetermined distance from each other and that the mobile communications devices of the first and the second systems are within a predetermined distance from an available conference room;
determining, based on calendar data of the first system, calendar data of the second system, the prioritization associated with the meeting, a time available until the end date, and calendar data associated with the available conference room, that the first and second users are accessible for the meeting and that the available conference room is accessible for the meeting, wherein a priority for the meeting increases as the time available until the end date decreases;
based on the determination that the mobile communications devices of the first and the second systems are within a predetermined distance from each other, the determination that the first and second users are accessible for the meeting, and the determination that the available conference room is accessible for the meeting, determining that the current time is a suitable time for the meeting; and
upon the determination that the current time is a suitable time for the meeting, sending a notification to at least one of the first user and the second user, via the system respectively associated with the first user and the second user, that the meeting is suitable at the current time, and that the available conference room is accessible for the meeting.
2. The method according to claim 1 , further comprising:
sending, by the second system, from the second user, an acceptance of the request for a meeting, and in response to the sending of the acceptance commencing said tracking the positions of the mobile communications devices of the first and the second systems.
3. The method according to claim 1 , wherein
the first system only comprises the first mobile communications device, and wherein the second system only comprises the second mobile communications device.
4. The method according to claim 1 , wherein
the first system comprises a plurality of electronic communication devices with calendar software having stored calendar data or having access to calendar data stored elsewhere, wherein said plurality of electronic communication devices includes the mobile communications device, and wherein
the second system comprises a plurality of electronic communication devices with calendar software having stored calendar data or having access to calendar data stored elsewhere, wherein said plurality of electronic communication devices includes the mobile communications device.
5. The method according to claim 1 , wherein said notifying includes notifying the first user, via the first system, that it has been determined that a meeting is suitable at the current time, and notifying the second user, via the second system, that it has been determined that a meeting is suitable at the current time.
6. The method according to claim 1 , wherein the first and second mobile communications devices are cell phones.
7. A non-transitory computer-readable recording medium having recorded thereon a program which, when executed on a first mobile communications device having processing capabilities, a positioning system for determining the position of the mobile communications device, and calendar software having stored calendar data or having access to calendar data stored elsewhere, is arranged for implementing:
defining, based on input by a first user, a request for a meeting with a second user that includes an end date by which the meeting with the second user should occur and a prioritization for the meeting, wherein the request for the meeting does not specify a start time of the meeting, and wherein the request for the meeting indicates a request for a conference room;
sending the request to a second system that is associated with the second user;
tracking the position of the first mobile communications device;
communicating directly or indirectly with a second mobile communications device, which is included in the second system and which position is tracked;
determining, based on the tracking, that the first mobile communications device is within a predetermined distance from the second mobile communications device, and that the first mobile communication device and the second mobile communication device is within a predetermined distance from an available conference room;
determining, based on calendar data of or accessible by the first mobile communications device, calendar data of the second system, the prioritization associated with the meeting, a time available until the end date, and calendar data associated with the available conference room, that the first and second users are accessible for the meeting, and that the available conference room is accessible for the meeting;
based on the determination that the first mobile communications device is within a predetermined distance from the second mobile communications device, the determination that the first and second users are accessible for the meeting, and the determination that the available conference room is accessible for the meeting, determining that the current time is a suitable time for the meeting; and
upon the determination that the current time is a suitable time for the meeting, sending a notification to the first user, via the first mobile communications device, that the meeting is suitable at the current time, and that the available conference room is accessible for the meeting.