Facsimile received data management apparatus, facsimile received data management system, and non-transitory computer readable medium for automatically sorting received documents in facsimile communications
A facsimile received data management apparatus includes: a receiving part that receives facsimile received data; a first registration part that registers the facsimile received data in a storage place associated with a facsimile sender of the facsimile received data in a case where the storage place associated with the facsimile sender is prepared in advance; and a second registration part that registers the facsimile received data in a storage place for unclassified data in a case where the storage place associated with the facsimile sender is not prepared in advance.
1. A facsimile received data management apparatus comprising:
a processor programmed to:
receive facsimile received data;
register the facsimile received data in a storage place associated with a facsimile sender of the facsimile received data when the storage place associated with the facsimile sender is prepared before receipt of the facsimile received data;
when the storage place associated with the facsimile sender is not prepared before receipt of the facsimile received data, determine whether an unclassified registration mode has been set or a storage place creation mode has been set;
when it is determined that the unclassified registration mode has been set, register the facsimile received data in the storage place for unclassified data; and
when it is determined that the storage place creation mode has been set, create a storage place associated with the facsimile sender and register the facsimile received data in the created storage place.
2. The facsimile received data management apparatus according to claim 1 , wherein
the processor is further programmed to switch between the unclassified registration mode and the storage place creation mode in accordance with the number of pieces of facsimile received data received by the facsimile received data management apparatus.
3. The facsimile received data management apparatus according to claim 2 , wherein
the processor is further programmed to switch the mode from the storage place creation mode to the unclassified registration mode when the number of pieces of facsimile received data received by the facsimile received data management apparatus is equal to or larger than a predetermined threshold value.
4. The facsimile received data management apparatus according to claim 1 , wherein
the processor is further programmed to register the facsimile received data in the storage place for unclassified data by using, in a file name of the facsimile received data, attribute information of the facsimile sender of the facsimile received data.
5. The facsimile received data management apparatus according to claim 4 , wherein the processor is further programmed to create a storage place associated with the facsimile sender based on the file name of the facsimile received data selected from the storage place for unclassified data and registers the facsimile received data in the created storage place.
6. The facsimile received data management apparatus according to claim 1 , wherein
the processor is further programmed to register the facsimile received data in the storage place for unclassified data by using, in a file name of the facsimile received data, attribute information of the facsimile sender of the facsimile received data.
7. The facsimile received data management apparatus according to claim 6 , wherein the process is further programmed to create a storage place associated with the facsimile sender based on the file name of the facsimile received data selected from the storage place for unclassified data and registers the facsimile received data in the created storage place.
8. A facsimile received data management system comprising:
a facsimile apparatus;
a facsimile received data management apparatus that registers and manages facsimile received data in a storage place associated with a facsimile sender of the facsimile received data,
the facsimile received data management apparatus including a processor programmed to:
accept facsimile received data received by the facsimile apparatus;
register the facsimile received data in a storage place associated with a facsimile sender of the facsimile received data when the storage place associated with the facsimile sender is prepared before receipt of the facsimile received data; and
when the storage place associated with the facsimile sender is not prepared before receipt of the facsimile received data, determine whether an unclassified registration mode has been set or a storage place creation mode has been set;
when it is determined that the unclassified registration mode has been set, register the facsimile received data in the storage place for unclassified data; and
when it is determined that the storage place creation mode has been set, create a storage place associated with the facsimile sender and register the facsimile received data in the created storage place.
9. A non-transitory computer readable medium storing a program causing a computer to execute a process for facsimile received data management, the process comprising:
receiving facsimile received data;
registering the facsimile received data in a storage place associated with a facsimile sender of the facsimile received data when the storage place associated with the facsimile sender is prepared before receipt of the facsimile received data; and
when the storage place associated with the facsimile sender is not prepared before receipt of the facsimile received data, determining whether an unclassified registration mode has been set or a storage place creation mode has been set;
when it is determined that the unclassified registration mode has been set, registering the facsimile received data in the storage place for unclassified data; and
when it is determined that the storage place creation mode has been set, creating a storage place associated with the facsimile sender and register the facsimile received data in the created storage place.