Scheduling a subsequent meeting related to a previous meeting
View Patent ↗A subsequent meeting related to a previous meeting is scheduled, e.g., as a follow-up or forward-to meeting. A session recording of the previous meeting has been generated. Historical data of the previous meeting, e.g., identifiers of attendees, is used to populate fields of an invite form for scheduling the subsequent meeting, along with an indication of the session recording. In some embodiments, the identifiers of the invitees of the subsequent meeting are selected, without user input: from the identifiers of the attendees of the previous meeting, based on a relationship of the invitees of the subsequent meeting to the attendees of the previous meeting, or based on a relationship of the invitees of the subsequent meeting to a subject of the previous meeting. In some embodiments, the session recording of the previous meeting can be presented for review prior to a start time of the subsequent meeting.
1. A method comprising:
receiving, by a client computing device, a user input selection to schedule a subsequent meeting related to a previous meeting that has already been held;
prior to the receiving of the user input selection, generating a session recording with a conferencing system, wherein the session recording is stored in a storage system and wherein the session recording is generated by time synchronizing and combining at least two of an audio recording of the previous meeting, a video recording of the previous meeting, and a screen share recording of the previous meeting;
communicatively linking the client computing device and the storage system over a digital communications network;
receiving, by the client computing device from the storage system, historical data of the previous meeting, the historical data including identifiers of attendees of the previous meeting;
generating, by the client computing device, an invite form for scheduling the subsequent meeting;
populating, by the client computing device without user input, fields of the invite form with the historical data and an indication of the session recording, wherein the fields include an invitee field, and the populating includes populating the invitee field with identifiers of invitees of the subsequent meeting;
generating, by the client computing device, an invite based on the populated fields of the invite form, wherein the invite includes a session recording field providing a locator for the session recording on the storage system to allow a recipient of the invite to view or download the session recording; and
transmitting, by the client computing device, the invite to the invitees of the subsequent meeting.
2. The method of claim 1 , further comprising:
selecting, by the client computing device without user input, the identifiers of the invitees of the subsequent meeting from the identifiers of the attendees of the previous meeting.
3. The method of claim 1 , further comprising:
selecting, by the client computing device without user input, the identifiers of the invitees of the subsequent meeting based on a relationship of the identifiers of the invitees of the subsequent meeting to the identifiers of the attendees of the previous meeting.
4. The method of claim 1 , wherein:
the fields of the invite form include a subject field;
the historical data includes a subject of the previous meeting; and
the method further comprises:
populating, by the client computing device without user input, the subject field with the subject of the previous meeting; and
selecting, by the client computing device without user input, the identifiers of the invitees of the subsequent meeting based on a relationship of the identifiers of the invitees of the subsequent meeting to the subject of the previous meeting.
5. The method of claim 1 , further comprising:
displaying, by the client computing device, a user interface including an execution icon that indicates an option to schedule the subsequent meeting;
wherein the receiving of the user input selection to schedule the subsequent meeting further comprises receiving a selection of the execution icon.
6. The method of claim 5 , wherein:
the user interface further includes a presentation of the historical data of the previous meeting and at least one other execution icon that indicates an option to access the session recording.
7. The method of claim 6 , further comprising:
downloading, by the client computing device, the session recording from the storage system upon receiving a user input selection of the at least one other execution icon.
8. The method of claim 1 , further comprising:
displaying, by the client computing device, a user interface including a first execution icon and a second execution icon, the first execution icon indicating an option to schedule a follow-up meeting for the subsequent meeting, and the second execution icon indicating an option to schedule a forward-to meeting for the subsequent meeting;
wherein:
the receiving of the user input selection to schedule the subsequent meeting further comprises receiving a selection of one of the first and second execution icons;
the receiving of the selection of the first execution icon causes the client computing device to select the identifiers of the invitees of the subsequent meeting from the identifiers of the attendees of the previous meeting; and
the receiving of the selection of the second execution icon causes the client computing device to select the identifiers of the invitees of the subsequent meeting based on a relationship of the identifiers of the invitees of the subsequent meeting to the identifiers of the attendees of the previous meeting.
9. The method of claim 1 , further comprising:
receiving, by a second client computing device, the invite;
displaying, by the second client computing device, the invite with the session recording field of the previous meeting as an execution icon; and
presenting, by the second client computing device, the session recording of the previous meeting for review by a user of the second client computing device prior to a start time of the subsequent meeting in response to receiving user input selecting the execution icon.
10. The method of claim 1 , wherein the session recording further includes a group chat recording time synchronized by the conferencing system with the at least two of an audio recording of the previous meeting, a video recording of the previous meeting, and a screen share recording.
11. The method of claim 1 , further comprising:
attaching, by the client computing device without user input, the session recording to the invite that is transmitted to the invitees of the subsequent meeting.
12. A meeting coordination system for scheduling a meeting, comprising:
a storage system;
a conferencing system communicatively linked to the storage system; and
a client computing device, communicatively linked to the conferencing system and the storage system, receiving a user input selection to schedule a subsequent meeting related to a previous meeting that has already been held and for which a session recording has been generated by the conferencing system and stored in a storage system by the conferencing system,
wherein the client computing device further operates to:
receive historical data of the previous meeting, the historical data including identifiers of attendees of the previous meeting and a subject of the previous meeting;
generate an invite form for scheduling the subsequent meeting;
populate, without user input, fields of the invite form with the historical data and an indication of the session recording provided as an execution icon for accessing the session recording, wherein the fields include an invitee field, the populating includes populating the invitee field with identifiers of invitees of the subsequent meeting selected based on a link defined by a relationship between one or more of the attendees and the invitees, and the invitees differing at least in part from the attendees;
generate an invite based on the populated fields of the invite form; and
transmit the invite to the invitees of the subsequent meeting, and
wherein the session recording is generated by the conferencing system by time synchronizing and combining at least two of an audio recording of the previous meeting, a video recording of the previous meeting, and a screen share recording of the previous meeting.
13. The system of claim 12 , wherein the client computing device, without user input, attaches the session recording to the invite that is transmitted to the invitees of the subsequent meeting.
14. The system of claim 12 , wherein the system further comprises a client computing device associated with one of the invitees of the subsequent meeting that operates in response to receiving the invite to:
display a user interface including a presentation of the historical data of the previous meeting including the execution icon that indicates an option to access the session recording; and
download the session recording from the storage system upon receiving a user input selection of the execution icon.
15. The system of claim 12 , wherein the client computing device further operates to:
display a user interface including a first execution icon and a second execution icon, the first execution icon indicating an option to schedule a follow-up meeting for the subsequent meeting, and the second execution icon indicating an option to schedule a forward-to meeting for the subsequent meeting;
wherein:
the receiving of the user input selection to schedule the subsequent meeting further comprises receiving a selection of one of the first and second execution icons;
the receiving of the selection of the first execution icon causes the client computing device to select the identifiers of the invitees of the subsequent meeting from the identifiers of the attendees of the previous meeting; and
the receiving of the selection of the second execution icon causes the client computing device to select the identifiers of the invitees of the subsequent meeting based on a relationship of the identifiers of the invitees of the subsequent meeting to the identifiers of the attendees of the previous meeting, the relationship of the identifiers defining a hierarchy of an enterprise providing links between at least one of the attendees of the previous meeting and the invitees, wherein the invitees differ at least in part from the attendees.
16. A method comprising:
receiving, by at least one server from a client computing device, a request for historical data and an indication of a session recording of a previous meeting that has already been held and for which the session recording has been generated by a conferencing system and stored in a storage system, the historical data including identifiers of attendees of the previous meeting, the client computing device being one of a plurality of client computing devices that also includes other client computing devices, and the session recording being generated, prior to the receiving of the indication, by the conferencing system by time synchronizing and combining at least two of an audio recording of the previous meeting, a video recording of the previous meeting, and a screen share recording of the previous meeting;
transmitting, by the at least one server to the client computing device, the historical data and the indication of the session recording of the previous meeting;
receiving, by the at least one server from the client computing device, a request for data for populating fields of an invite form for a subsequent meeting related to the previous meeting, the fields including an invitee field for identifiers of invitees of the subsequent meeting;
transmitting, by the at least one server to the client computing device, the data for populating the fields;
receiving, by the at least one server from the client computing device, a request to generate a meeting identifier for the subsequent meeting;
transmitting, by the at least one server to the client computing device, the meeting identifier for the subsequent meeting;
receiving, by the at least one server from the client computing device, the meeting invite including the indication of the session recording of the previous meeting and the identifiers of the invitees of the subsequent meeting; and
transmitting, by the at least one server to the other client computing devices indicated by the identifiers of the invitees, the meeting invite,
wherein the request for the data for populating the fields of the invite form for the subsequent meeting includes a request for the identifiers of the invitees of the subsequent meeting,
wherein the at least one server without user input produces the identifiers of the invitees of the subsequent meeting based on a relationship of the identifiers of the invitees of the subsequent meeting to the identifiers of the attendees of the previous meeting, the relationship defining a hierarchy for an enterprise that specifies links between the identifiers of the attendees of the previous meeting and of the subsequent meeting,
wherein the attendees of the subsequent meeting differ at least in part from the attendees of the previous meeting; and
wherein the at least one server transmits the selected identifiers of the invitees of the subsequent meeting to the client computing device.
17. The method of claim 16 , further comprising:
receiving, by the at least one server prior to a start time of the subsequent meeting, a request to access the session recording through an invite user interface generated by one of the plurality of client computing devices and which displays the meeting invite with an execution icon that indicates an option to access the session recording.
18. The system of claim 12 , wherein the session recording further includes a group chat recording time synchronized by the conferencing system with the at least two of an audio recording of the previous meeting, a video recording of the previous meeting, and a screen share recording.