Devices to create an intelligent meeting room
In some examples, a computing device may receive sensor data from sensors in a meeting room, determine that the meeting room is unoccupied, and indicate that the meeting room is unoccupied. The computing device may receive a request to reserve a current time slot of the meeting room and indicate that the meeting room is occupied. The computing device may determine that a meeting is scheduled to begin in the meeting room and place meeting-related devices, such as conferencing devices, in an operational state. The computing device may instruct a conferencing device in the meeting room to access a conference bridge. The computing device may determine a presence of individual meeting invitees in the meeting and display attendance data indicating invitees that are present and invitees that are absent from the meeting. The computing device may automatically send a reminder message to those that are absent.
1. A method comprising:
executing, by a computing device, a meeting reservation application;
determining a location of the computing device;
determining, via a user interface of the meeting reservation application, one or more criteria comprising:
a distance from the location;
a time slot; and
at least one piece of equipment;
retrieving, by the computing device, a subset of available meeting rooms that satisfy the one or more criteria;
accessing, by the computing device, a facilities management computer that manages heating, ventilation, and cooling associated with facilities that include the subset of available meeting rooms;
determining, by the computing device, using the facilities management computer, meeting rooms booked before and after the time slot;
ordering, by the computing device, the subset of available meeting rooms based on the meeting rooms booked before and after the time slot to create ordered meeting rooms;
displaying, by the computing device, the ordered meeting rooms in a user interface of the meeting reservation application;
receiving, via the user interface and by the computing device, a selection of a particular meeting room of the subset of available meeting rooms;
sending, by the computing device, a reservation request to a meeting reservation unit associated with the particular meeting room to reserve the particular meeting room during the time slot;
receiving a response from the meeting reservation unit associated with the particular meeting room indicating that the particular meeting room is reserved based on the reservation request; and
sending one or more actions for the meeting reservation unit to perform at a start time of the time slot, the one or more actions comprising:
determining a status of the at least one piece of equipment in the particular meeting room; and
controlling a setting of the at least one piece of equipment in the particular meeting room based at least in part on:
the status of the at least one piece of equipment; and
one or more settings, specified in the reservation request, of the at least one piece of equipment.
2. The method of claim 1 , wherein the one or more criteria further comprise:
a room capacity; and
room capabilities.
3. The method of claim 1 , wherein the at least one piece of equipment comprises at least one of:
a projector to project content from a second computing device on to a screen;
an audio conferencing capability;
a video conferencing capability; or
a white board.
4. The method of claim 1 , further comprising:
displaying the response from the meeting reservation unit associated with the particular meeting room using the user interface of the meeting reservation application, the response indicating that the particular meeting room was successfully reserved during the time slot.
5. The method of claim 1 , wherein the facilities management computer:
initiates heating or cooling the particular meeting room a predetermined amount of time prior to the start time of the time slot to bring an ambient temperature of the particular meeting room to a predetermined temperature.
6. The method of claim 1 , wherein the one or more actions for the meeting reservation unit to perform at the start time of the time slot comprise:
automatically powering on the at least one piece of equipment prior to the start time of the time slot.
7. The method of claim 1 , wherein the one or more actions for the meeting reservation unit to perform at the start time of the time slot comprise:
automatically initiating a conference call in the particular meeting room prior to the start time of the time slot, wherein the conference call comprises one of an audio conference call or a video conference call.
8. A computing device comprising:
one or more processors; and
one or more non-transitory computer readable media storing instructions executable by the one or more processors to perform operations comprising:
executing a meeting reservation application;
determining a location of the computing device;
receiving, via a user interface of the meeting reservation application, one or more criteria comprising:
a distance from the location;
a time slot; and
at least one piece of equipment;
retrieving a subset of available meeting rooms that satisfy the one or more criteria;
accessing a facilities management computer that manages heating, ventilation, and cooling associated with facilities that include the subset of available meeting rooms;
determining, using the facilities management computer, meeting rooms booked before and after the time slot;
ordering the subset of available meeting rooms based on the meeting rooms booked before and after the time slot to create ordered meeting rooms;
displaying the ordered meeting rooms in the user interface of the meeting reservation application;
receiving, via the user interface, a selection of a particular meeting room of the subset of available meeting rooms;
sending a reservation request to a meeting reservation unit associated with the particular meeting room to reserve the particular meeting room during the time slot;
receiving a response from the meeting reservation unit associated with the particular meeting room indicating that the particular meeting room is reserved based on the reservation request; and
sending one or more actions for the meeting reservation unit to perform at a start time of the time slot, the one or more actions comprising:
determining a status of the at least one piece of equipment in the particular meeting room; and
controlling a setting of the at least one piece of equipment in the particular meeting room based at least in part on:
the status of the at least one piece of equipment; and
one or more settings, specified in the reservation request, of the at least one piece of equipment.
9. The computing device of claim 8 , the operations further comprising:
displaying the response from the meeting reservation unit associated with the particular meeting room using the user interface of the meeting reservation application, the response indicating that the particular meeting room was successfully reserved during the time slot.
10. The computing device of claim 8 , wherein the one or more actions for the meeting reservation unit to perform at the start time of the time slot comprise:
determining that a meeting is scheduled to begin in the particular meeting room; and
automatically placing one or more meeting-related devices in the meeting room in an operational state, wherein the one or more meeting-related devices include at least one of: a projector, a projection screen, a video router, a second computing device, an audio conferencing device, or a video conferencing device.
11. The computing device of claim 8 , wherein the one or more actions for the meeting reservation unit to perform at the start time of the time slot comprise:
determining that a meeting is scheduled to begin in the particular meeting room;
automatically instructing a conferencing device associated with the particular meeting room to access a conference bridge; and
automatically providing an access code identifying a particular conference call to the conference device.
12. The computing device of claim 8 , wherein the one or more actions for the meeting reservation unit to perform at the start time of the time slot comprise:
automatically determining a presence of individual invitees in a meeting associated with the meeting room;
automatically displaying data indicating:
a first set of meeting invitees that are present; and
a second set of meeting invitees that are absent from the meeting; and
automatically sending a reminder message to a portion of meeting invitees that are determined to be absent from a meeting in the meeting room.
13. The computing device of claim 8 , wherein the facilities management computer:
initiates heating or cooling the particular meeting room a predetermined amount of time prior to the start time of the time slot to bring an ambient temperature of the particular meeting room to a predetermined temperature.
14. One or more non-transitory computer readable media storing instructions executable by one or more processors of a computing device to perform operations comprising:
executing a meeting reservation application;
determining a location of the computing device;
receiving, via a user interface of the meeting reservation application, one or more criteria comprising:
a distance from the location;
a time slot; and
at least one piece of equipment;
retrieving a subset of available meeting rooms that satisfy the one or more criteria;
accessing a facilities management computer that manages heating, ventilation, and cooling associated with facilities that include the subset of available meeting rooms;
determining, using the facilities management computer, meeting rooms booked before and after the time slot;
ordering the subset of available meeting rooms based on the meeting rooms booked before and after the time slot to create ordered meeting rooms;
displaying the ordered meeting rooms in the user interface of the meeting reservation application;
receiving, via the user interface, a selection of a particular meeting room of the subset of available meeting rooms;
sending a reservation request to a meeting reservation unit associated with the particular meeting room to reserve the particular meeting room during the time slot;
receiving a response from the meeting reservation unit associated with the particular meeting room indicating that the particular meeting room is reserved based on the reservation request; and
sending one or more actions for the meeting reservation unit to perform at a start time of the time slot, the one or more actions comprising:
determining a status of the at least one piece of equipment in the particular meeting room; and
controlling a setting of the at least one piece of equipment in the particular meeting room based at least in part on:
the status of the at least one piece of equipment; and
one or more settings, specified in the reservation request, of the at least one piece of equipment.
15. The one or more non-transitory computer readable media of claim 14 , wherein the one or more criteria further comprise:
a room capacity; and
room capabilities.
16. The one or more non-transitory computer readable media of claim 14 , wherein the at least one piece of equipment comprises at least one of:
a projector to project content from a second computing device on to a screen;
an audio conferencing capability;
a video conferencing capability; or
a white board.
17. The one or more non-transitory computer readable media of claim 14 , the operations further comprising:
displaying the response from the meeting reservation unit associated with the particular meeting room using the user interface of the meeting reservation application.
18. The one or more non-transitory computer readable media of claim 14 , the operations further comprising:
sending a second reservation request to a second meeting reservation unit associated with a second meeting room to reserve the second meeting room during a second time slot;
receiving a second response from the second meeting reservation unit indicating that the second meeting room is unavailable during the second time slot;
displaying the second response using the user interface of the meeting reservation application;
receiving, via the user interface, a selection of a third meeting room; and
sending a third reservation request to a third meeting reservation unit associated with the third meeting room to reserve the third meeting room during the second time slot.
19. The one or more non-transitory computer readable media of claim 14 , wherein the one or more actions for the meeting reservation unit to perform at the start time of the time slot comprise:
automatically powering on equipment located in the particular meeting room prior to the start time of the time slot;
automatically initiating a conference call in the particular meeting room prior to the start time of the time slot, wherein the conference call comprises one of an audio conference call or a video conference call;
determining a presence of individual invitees on the conference call;
displaying data indicating:
a first set of meeting invitees that are present; and
a second set of meeting invitees that are absent from the conference call; and
automatically sending a reminder message to the second set of meeting invitees.
20. The one or more non-transitory computer readable media of claim 14 , wherein the facilities management computer:
initiates heating or cooling the particular meeting room a predetermined amount of time prior to the start time of the time slot to bring an ambient temperature of the particular meeting room to a predetermined temperature.