System and interfaces for managing temporary workers
Described herein are embodiments of a system that permits various entities (e.g., hiring, staffing, and client computer systems and/or devices) involved in the placement of a candidate to a job to interact systematically to carry out functions that conventional systems are unable to perform. These functions may, for example, include synchronizing systems of different entities involved in placing a worker, effectively tracking a temporary workers during a placement and/or hiring process, and post placement activities. To this end, systems and method are provided that permit a handshake process between disparate systems to complete a candidate placement process, timesheet approval and processing, consolidated invoicing, customized analytics and reporting, supplier onboarding of temporary workers, and post-hiring tracking, among other novel tools, interfaces and functionality.
1. A distributed computer system comprising:
a network interface;
a database; and
an exchange component coupled to an employer computer system and a staffing firm computer system via the network interface;
wherein the exchange system configured to:
access, via the network interface, a job requisition from the employer computer system;
access, via the network interface, a submission of a candidate to the job requisition from the staffing firm computer system; and
synchronize placement of the candidate to the job requisition between the employer computer system and the staffing firm computer system, wherein the exchange component is further configured to:
receive, via the network interface, a first indication of the candidate being hired for the job requisition from the employer computer system;
in response to receiving the first indication of the candidate being hired from the employer computer system, transmit, via the network interface, a second indication of the candidate being hired to the staffing firm computer system, wherein transmission of the second indication triggers an update of a status of the candidate in the staffing firm computer system;
receive, via the network interface, a third indication that a placement of the candidate to the job requisition is complete from the employer computer system; and
in response to receiving the third indication that the placement of the candidate is complete:
store, in the database, a record of a worker associated with the hired candidate; and
store, in the database, a record of an approver associated with a user of the employer computer system,
wherein the exchange component is further coupled to a computer system associated with the worker and a computer system associated with the approver via the network interface, and the exchange component is further configured to:
receive, via the network interface, timesheet data associated with the worker from the computer system associated with the worker; and
transmit, via the network interface, the timesheet data to the computer system associated with the approver.
2. The system of claim 1 , wherein the exchange component is further configured to receive the first indication of the candidate being hired for the job requisition responsive to a status associated with the candidate in an applicant tracking system (ATS) used by the employer computer system changing to hired.
3. The system of claim 1 , wherein the timesheet data includes an indication of a submitted timesheet from the client system.
4. The system of claim 3 , wherein the exchange component is further configured to transmit an indication of the submitted timesheet to the computer system associated with the approver.
5. The system of claim 3 , wherein the exchange component is further configured to:
receive an indication of approval of the timesheet by the approver from the computer system associated with the approver; and
store the approved timesheet in the database.
6. The system of claim 3 , wherein the exchange component is further configured to:
receive, via the network interface, an indication of a rejection of the timesheet by the approver from the computer system associated with the approver; and
transmit, via the network interface, an indication of the rejected timesheet to the computer system associated with the worker.
7. The system of claim 3 , wherein the exchange component is further configured to generate an invoice based on the submitted timesheet.
8. The system of claim 7 , wherein the exchange component is further configured to transmit, via the network interface, the invoice to an automatic payment system used by the employer computer system.
9. The system of claim 8 , wherein the exchange component is further configured to:
receive, via the network interface, a payment from the employer computer system in response to transmitting the invoice; and
transmit, via the network interface, funds to an account of a staffing firm associated with the staffing firm computer system.
10. A computer implemented method of integrating an employer computer system and a staffing firm computer system, the method comprising:
accessing, via a network interface, a job requisition from the employer computer system;
accessing, via the network interface, a submission of a candidate to the job requisition from the staffing firm computer system; and
synchronizing placement of the candidate to the job requisition between the employer computer system and the staffing firm computer system, wherein the act of synchronizing comprises:
receiving, via the network interface, a first indication of a candidate being hired for the job requisition from the employer computer system;
in response to receiving the first indication of the candidate being hired from the employer computer system, transmitting, via the network interface, a second indication of the candidate being hired to the staffing firm computer system, wherein transmission of the second indication triggers an update of a status of the candidate, in the staffing firm computer system, to hired;
receiving, via the network interface, a third indication that a placement of the candidate to the job requisition is complete from the employer computer system; and in response to receiving the indication that the placement of the candidate is complete:
storing, in a database, a record of a worker associated with the hired candidate; and
storing, in the database, a record of an approver associated with a user of the employer computer system,
wherein the method further comprises:
receiving, via the network interface, timesheet data associated with the worker from a computer system associated with the worker; and
transmitting, via the network interface, the timesheet data to a computer system associated with the approver.
11. The method of claim 10 , wherein receiving the timesheet data comprises receiving, via the network interface, an indication of a submitted timesheet from the computer system associated with the worker.
12. The method of claim 11 , wherein transmitting the timesheet data comprises transmitting, via the network interface, an indication of the submitted timesheet to the computer system associated with the approver.
13. The method of claim 11 , further comprising:
receiving, via the network interface, an indication of approval of the timesheet by the approver from the computer system associated with the approver; and
storing the approved timesheet in the database.
14. The method of claim 11 , further comprising:
receiving, via the network interface, an indication of a rejection of the timesheet from the computer system associated with the approver; and
transmitting, via the network interface, an indication of the rejected timesheet to the computer system associated with the worker.
15. The method of claim 10 , further comprising generating an invoice based on the submitted timesheet.
16. The method of claim 15 , further comprising transmitting, via the network interface, the invoice to an automatic payment system used by the employer computer system.
17. The method of claim 16 , further comprising:
receiving, via the network interface, a payment from the employer computer system in response to transmitting the invoice; and
transmitting, via the network interface, funds to an account of a staffing firm associated with the staffing firm computer system.
18. A non-volatile computer-readable medium encoded with instructions for execution on a computer system, the instructions when executed, perform a method comprising:
accessing, via a network interface, a job requisition from the employer computer system;
accessing, via the network interface, a submission of a candidate to the job requisition from the staffing firm computer system; and
synchronizing placement of the candidate to the job requisition between the employer computer system and the staffing firm computer system, wherein the act of synchronizing comprises:
receiving, via a network interface, a first indication of the candidate being hired for the job requisition from the employer computer system;
in response to receiving the first indication of the candidate being hired from the employer computer system, transmitting, via the network interface, a second indication of the candidate being hired to the staffing firm computer system, wherein transmission of the second indication triggers an update of a status of the candidate, in the staffing firm computer system, to hired;
receiving, via the network interface, a third indication that a placement of the candidate to the job requisition is complete from the employer computer system; and
in response to receiving the indication that the placement of the candidate is complete:
storing, in a database, a record of a worker associated with the hired candidate; and
storing, in the database, a record of an approver associated with a user of the employer computer system,
wherein the method further comprises:
receiving, via the network interface, timesheet data associated with the worker from a computer system associated with the worker; and
transmitting, via the network interface, the timesheet data to a computer system associated with the approver.
19. The method of claim 18 , wherein receiving the timesheet data comprises receiving, via the network interface, an indication of a submitted timesheet from the computer system associated with the worker.