Approaches for managing data retention lifecycle
Systems and methods are provided for determining a set of objects, the objects corresponding to a given case or application of a deletion/retention policy; determining at least one object in the set of objects to be scheduled for deletion, the at least one object being associated with a given state that specifies a deletion and/or retention type and schedule for the at least one object; and scheduling data corresponding to the at least one object for deletion from one or more data sources based at least in part on the deletion and/or retention type and schedule specified in the object state.
1. A system comprising:
one or more processors; and
a memory storing instructions that, when executed by the one or more processors, cause the system to perform:
determining a set of objects, the objects associated with one another via one or more links and comprising:
structured information that describes data represented by the set of objects;
a media component including attachments of text documents, images or videos; and
a free text container;
determining an object in the set of objects to be scheduled for an action comprising a deletion or retention, the object being associated with a given state that specifies a deletion or retention type and schedule for the object;
identifying an additional object to be scheduled for a deletion or a retention;
determining whether the additional object is to be scheduled for a deletion or a retention based on the determined action scheduled for the object and based on an edge distance of a link between the object and the additional object; and
performing the determined deletion or retention on the object and the additional object.
2. The system of claim 1 , wherein determining the object in the set of objects to be scheduled for deletion further comprises:
determining that deletion of or application of a retention policy to the object is needed to satisfy one or more data retention configurations.
3. The system of claim 1 , wherein an object type, property, and/or metadata specifies that the object is to be made inaccessible.
4. The system of claim 1 , wherein an object type, property, and/or metadata specifies that data corresponding to the object is to be deleted from one or more corresponding data sources.
5. The system of claim 1 , wherein the instructions further cause the system to perform:
providing an interface that includes a list of objects among the set of objects that are scheduled for deletion, the list of objects including the object and/or associated metadata.
6. The system of claim 5 , wherein the interface includes a set of options for modifying respective states of objects included in the list.
7. The system of claim 6 , wherein the set of options includes an option for modifying a deletion schedule for a given object.
8. The system of claim 7 , wherein the option for modifying a deletion schedule for the object requires inputting a justification for the modification.
9. The system of claim 1 , wherein the instructions further cause the system to perform:
deleting data corresponding to the object from one or more data sources based at least in part on the deletion type, property, and/or metadata and a schedule specified in the given state.
10. The system of claim 1 , wherein the instructions further cause the system to perform:
identifying a second additional object to be scheduled for a deletion or a retention;
determining whether the second additional object is to be scheduled for a deletion or a retention based on the determined action scheduled for the additional object and based on an edge distance of a link between the additional object and the second additional object; and
modifying the given state of the object based on any two of:
a type of the object;
a number of links between the object and other objects;
metadata associated with the object; and
a conflict flag associated with the object; and
identifying data, in an audit log, affected by the modification to the object.
11. The system of claim 1 , wherein the structured information indicates whether the data corresponds to an entity or an activity; and
the instructions further cause the system to perform:
determining to reclassify the object based on a change to a state to enforce deletion of the object despite a restoration of the object; and
determining to delete the object and data associated with the object based on the reclassification of the object.
12. A computer-implemented method, the method comprising:
determining a set of objects, the objects associated with one another via one or more links and comprising:
structured information that describes data represented by the set of objects;
a media component including attachments of text documents, images or videos; and
a free text container;
determining an object in the set of objects to be scheduled for an action comprising a deletion or retention, the object being associated with a given state that specifies a deletion or retention type and schedule for the object;
identifying an additional object to be scheduled for a deletion or a retention;
determining whether the additional object is to be scheduled for a deletion or a retention based on the determined action scheduled for the object and based on an edge distance of a link between the object and the additional object; and
performing the determined deletion or retention on the object and the additional object.
13. The computer-implemented method of claim 12 , wherein determining the object in the set of objects to be scheduled for deletion further comprises:
determining that deletion of or application of a retention policy to the at least one object is needed to satisfy one or more data retention configurations.
14. The computer-implemented method of claim 12 , wherein an object type, property, and/or metadata specifies that the object is to be made inaccessible.
15. The computer-implemented method of claim 12 , the method further comprising:
providing an interface that includes a list of objects among the set of objects that are scheduled for deletion, the list of objects including the object and/or associated metadata.
16. A non-transitory computer readable medium comprising instructions that, when executed, cause one or more processors to perform:
determining a set of objects, the objects associated with one another via one or more links and comprising:
structured information that describes data represented by the set of objects;
a media component including attachments of text documents, images or videos; and
a free text container;
determining an object in the set of objects to be scheduled for an action comprising a deletion or retention, the object being associated with a given state that specifies a deletion or retention type and schedule for the object;
identifying an additional object to be scheduled for a deletion or a retention;
determining whether the additional object is to be scheduled for a deletion or a retention based on the determined action scheduled for the object and based on an edge distance of a link between the object and the additional object; and
performing the determined deletion or retention on the object and the additional object.
17. The non-transitory computer readable medium of claim 16 , determining the object in the set of objects to be scheduled for deletion further comprises:
determining that deletion of or application of a retention policy to the at least one object is needed to satisfy one or more data retention configurations.
18. The non-transitory computer readable medium of claim 16 , wherein an object type, property, and/or metadata specifies that the object is to be made inaccessible.
19. The non-transitory computer readable medium of claim 16 , wherein an object type specifies that data corresponding to the object is to be deleted from one or more corresponding data sources.
20. The non-transitory computer readable medium of claim 16 , wherein the instructions further cause the processors to perform:
providing an interface that includes a list of objects among the set of objects that are scheduled for deletion, the list of objects including the object and/or associated metadata.