System and method to track time and attendance of an individual at a workplace
A system and method to track time and attendance of an individual at a workplace is provided. The system includes a location tracking system that detects a presence of a portable electronic device carried by the individual, a time clock system that records clock-out registration time of the individual at the workplace, and a main controller. If the main controller receives an electronic communication indicative that the portable electronic device is located at a predefined break or non-work area, and if the main controller does not detect recording of the individual clock-out registration time at the time clock system, then main controller automatically causes an alert at the portable electronic device prompting the individual to transmit a feedback signal acknowledging need to record the clock-out registration time.
1. A non-transitory computer-readable storage medium including instructions for execution by at least one processor, the instructions, when executed, to cause the at least one processor to at least:
detect, via a wireless reader, location data indicative of a presence of a portable electronic device uniquely associated with an individual;
detect a clock-out registration time of the individual at a time clock system;
store information data of a workshift time period and a predefined area of workplace for a scheduled workshift data file of the individual; and
in response to 1) receiving an electronic communication indicating that the portable electronic device is not located in the predefined area of the workplace based on a comparison of the location data and the information data, and 2) not detecting a clock-out registration time at the time clock system by the individual, automatically causing an alert at the portable electronic device to prompt the individual to transmit a feedback signal acknowledging the undetected clock-out registration time at the time clock system.
2. The computer-readable storage medium of claim 1 , wherein the instructions, when executed, cause the at least one processor to automatically cause the alert at the portable electronic device in response to detecting a current time at least later than one of a predefined break time period data element or an end time of a scheduled work shift time period data element in the scheduled workshift data file associated with the individual at the workplace.
3. The computer-readable storage medium of claim 1 , wherein causing the alert includes triggering the portable electronic device to generate a graphic display of a menu of predetermined options including: an input clock-out time, and a clock-out time correlated to a time of a last acquired location data of the portable electronic device associated within the predefined area at the workplace in accordance with the scheduled workshift data file.
4. The computer-readable storage medium of claim 1 , wherein the instructions, when executed, cause the at least one processor, after detecting a threshold number of communications with no detection of receipt of the acknowledgement is detected, to automatically transmit an electronic message with an instruction to the time clock system to automatically enter a clock-out time correlated to a last acquired location data of the portable electronic device within the predefined area at the workplace in accordance with the scheduled workshift data file.
5. The computer-readable storage medium of claim 1 , wherein the alert includes at least one of a vibratory alert, a visual notification, or an audible alert.
6. The computer-readable storage medium of claim 1 , wherein the instructions, when executed, further cause the at least one processor to cause the time clock system to register at least one of a start time of a predefined break or an end time of the workshift time period as the clock-out registration time of the individual in response to code instructions included the feedback signal for the portable electronic device.
7. The computer-readable storage medium of claim 1 , wherein the instructions, when executed, further cause the at least one processor to cause the time clock system to register a clock-out registration time as encoded in the feedback signal transmitted from the portable electronic device.
8. The computer-readable storage medium of claim 1 , wherein the instructions, when executed, further cause the at least one processor, upon detecting transmission of a threshold number of electronic messages to trigger the alert at the portable electronic device without detecting receipt of an electronic message of acknowledgement from the portable electronic device, to transmit an escalation message in electronic format to a remote device of a predefined recipient different than the individual.
9. The computer-readable storage medium of claim 1 , wherein the instructions, when executed, cause the at least one processor, upon detecting an updated location data different than a previous acquired location data of the portable electronic device and within the predefined area of the workplace associated with the individual, to suspend the alert at the portable electronic device.
10. The computer-readable storage medium of claim 1 , wherein the instructions, when executed, cause the at least one processor, upon recordation of a clock-out registration time of the individual at the time clock system, to suspend the alert at the portable electronic device.
11. An apparatus comprising:
at least one processor; and
at least one computer-readable storage medium including instructions for execution by the at least one processor, the instructions, when executed, to cause the at least one processor to implement at least:
a location tracking system to at least:
detect, via a wireless reader, location data indicative of a presence of a portable electronic device uniquely associated with an individual; and
detect a clock-out registration time of the individual at a time clock system; and
a main controller to at least:
store information data of a workshift time period and a predefined area of workplace for a scheduled workshift data file of the individual; and
in response to 1) receiving an electronic communication indicating that the portable electronic device is not located in the predefined area of the workplace based on a comparison of the location data and the information data, and 2) not detecting a clock-out registration time at the time clock system by the individual, automatically causing an alert at the portable electronic device to prompt the individual to transmit a feedback signal acknowledging the undetected clock-out registration time at the time clock system.
12. The apparatus of claim 11 , wherein the main controller is to automatically cause the alert at the portable electronic device in response to detecting a current time at least later than one of a predefined break time period data element or an end time of a scheduled work shift time period data element in the scheduled workshift data file associated with the individual at the workplace.
13. The apparatus of claim 11 , wherein the main controller is to cause the alert by triggering the portable electronic device to generate a graphic display of a menu of predetermined options including: an input clock-out time, and a clock-out time correlated to a time of a last acquired location data of the portable electronic device associated within the predefined area at the workplace in accordance with the scheduled workshift data file.
14. The apparatus of claim 11 , wherein the main controller, after detecting a threshold number of communications with no detection of receipt of the acknowledgement is detected, is to automatically transmit an electronic message with an instruction to the time clock system to automatically enter a clock-out time correlated to a last acquired location data of the portable electronic device within the predefined area at the workplace in accordance with the scheduled workshift data file.
15. The apparatus of claim 11 , wherein the alert includes at least one of a vibratory alert, a visual notification, or an audible alert.
16. The apparatus of claim 11 , wherein the main controller is to cause the time clock system to register at least one of a start time of a predefined break or an end time of the workshift time period as the clock-out registration time of the individual in response to code instructions included the feedback signal for the portable electronic device.
17. The apparatus of claim 11 , wherein the main controller is to cause the time clock system to register a clock-out registration time as encoded in the feedback signal transmitted from the portable electronic device.
18. The apparatus of claim 11 , wherein the main controller, upon detecting transmission of a threshold number of electronic messages to trigger the alert at the portable electronic device without detecting receipt of an electronic message of acknowledgement from the portable electronic device, is to transmit an escalation message in electronic format to a remote device of a predefined recipient different than the individual.
19. The apparatus of claim 11 , wherein the main controller, upon detecting an updated location data different than a previous acquired location data of the portable electronic device and within the predefined area of the workplace associated with the individual, is to suspend the alert at the portable electronic device.
20. The apparatus of claim 11 , wherein the main controller, upon recordation of a clock-out registration time of the individual at the time clock system, is to suspend the alert at the portable electronic device.