Space Reservation Real-Time Optimization Management System Based on Participants' Location and Behavioral Parameters and Method of Operating Thereof
A novel space reservation real-time optimization management system incorporates potential meeting participants' real-time location and behavioral parameters gathered from participants' electronic devices, employee databases, and/or in-room occupancy sensors to generate a machine-determined optimal office space and resource assignment to the potential meeting participants. Preferably, the machine determined office space assignment is not finalized until a scheduled meeting time nears a just-in-time (JIT) threshold value for the machine-based real-time space optimization. By deferring the finalized machine-determined decision on office space and resource assignments until the JIT threshold value is reached, this novel system is able to perform and analyze machine-tracked real-time location and behavioral characteristics of potential meeting participants as well as the real-time availability of a pool of office spaces and other office resources until the last possible moment for a robust, relevant, and accurate machine determination of optimal office space and resource assignments to the potential meeting participants.
1 . A space reservation real-time optimization management system based on participants' location and behavioral parameters, the system comprising:
an occupancy sensor located in an office space to identify or detect presence of a potential meeting participant;
a participant's real-time location and behavioral parameter module executed in a portable electronic device carried by the potential meeting participant, wherein the participant's real-time location and behavioral parameter module accumulates and then transmits real-time location trend characteristics and real-time behavioral trend characteristics of the potential meeting participant to a space reservation real-time optimization management module executed in a computer server;
a space reservation application executed in the portable electronic device or another computerized device operated by the potential meeting participant to provide an electronic user interface that enables the potential meeting participant to request, accept, modify, or cancel a meeting with other potential meeting participants at a specified meeting timeslot; and
the space reservation real-time optimization management module operatively connected to the occupancy sensor and the participant's real-time location and behavioral parameter module via a data network, wherein the space reservation real-time optimization management module provides a just-in-time (JIT) assignment of a machine-determined optimal office space for the meeting with other potential meeting participants based on occupancy sensor data, the real-time location trend characteristics, and the real-time behavioral trend characteristics of the potential meeting participant and the other potential meeting participants, when a JIT threshold value is reached prior to the specified meeting timeslot.
2 . The space reservation real-time optimization management system of claim 1 , further comprising one or more office equipment dynamically allocated into the machine-determined optimal office space based on the real-time location trend characteristics and the real-time behavioral trend characteristics of the potential meeting participant and the other potential meeting participants.
3 . The space reservation real-time optimization management system of claim 1 , wherein the space reservation real-time optimization management module comprises a resource object module, a calendar availability module, a real-time occupancy determination module, a participants' real-time location and behavioral analysis module for space reservation recommendation, an optimal space reservation determination and scheduling module, an information display management module, and a properties and characteristics module for each registered space.
4 . The space reservation real-time optimization management system of claim 3 , wherein the space reservation real-time optimization management module further comprises a system database executed in the computer server, which includes an enterprise calendar database, a potential participants-related information database, a historical meeting statistics database for registered spaces, and a real-time and historical sensor database.
5 . The space reservation real-time optimization management system of claim 1 , wherein the participant's real-time location and behavioral parameter module executed in the portable electronic device includes a real-time location parameter per participant, a historical location parameter dataset database, a location trend characteristics determination module per participant, a real-time behavioral parameter per participant, a behavioral parameter dataset database, a behavioral trend characteristics determination module, a participant's real-time location and behavioral parameter transmission module, and an information display management module.
6 . The space reservation real-time optimization management system of claim 1 , wherein the just-in-time (JIT) assignment of the machine-determined optimal office space places optimization priorities on participants' minimized movement requirements, minimized travel costs, increased participant productivity, urgency or importance of the meeting relative to other meetings, or median ranks of the plurality of potential meeting participants as organizational efficiency measures in machine-determined office space selection and assignment criteria.
7 . Minimized participants' movement requirements, increased participants' productivity, or minimized travel costs as organizational efficiency measures in machine-determined office space selection and assignment criteria.
8 . The space reservation real-time optimization management system of claim 1 , wherein the occupancy sensor is an infrared motion sensor, a machine or computer-vision sensor, a closed-circuit TV, an ultrasonic or laser sensor, a facial recognition system, a QR code scanner, or a combination thereof
9 . The space reservation real-time optimization management system of claim 1 , wherein the portable electronic device is a smart phone, a tablet computer, a notebook computer, a wearable device, or another electronic device carried around by the potential meeting participant.
10 . The space reservation real-time optimization management system of claim 1 , wherein the data network is a cellular communication network, a wireless LAN, a satellite communication network, a wired cable communication network, or a combination thereof
11 . A method for operating a space reservation real-time optimization management system based on participants' location and behavioral parameters, the method comprising the steps of:
scheduling a meeting by a potential meeting participant at a specified meeting timeslot via an electronic user interface generated by a space reservation application executed on a portable electronic device or on another computerized device operated by the potential meeting participant;
generating a machine-determined initial “likelihood feedback” to the potential meeting participant that indicates a likely office space for a machine-determined space assignment under an initial set of the participants' location and behavioral parameters, wherein the machine-determined space assignment is finalized at a later time when a just-in-time (JIT) threshold value is reached prior to the specified meeting timeslot;
tracking RSVPs, cancellations, real-time location parameters, and real-time behavioral parameters of a plurality of potential meeting participants, and updating real-time location trend characteristics and real-time behavioral trend characteristics of the plurality of potential meeting participants;
when the JIT threshold value is reached prior to the specified meeting timeslot, executing the machine-determined space assignment to finalize reservation of a machine-determined optimal office space for the meeting, based on dynamically-changing real-time location trend characteristics and real-time behavioral trend characteristics of the plurality of potential meeting participants; and
releasing remaining non-optimal office spaces from the machine-determined space assignment for ad-hoc space reservation requests.
12 . The method of claim 10 , further comprising a step of tracking actual attendance information from the meeting for future machine-determined optimization of space reservations.
13 . The method of claim 10 , wherein the machine-determined space assignment to finalize reservation of the machine-determined optimal office space for the meeting places optimization priorities on participants' minimized movement requirements, minimized travel costs, increased participant productivity, urgency or importance of the meeting relative to other meetings, or median ranks of the plurality of potential meeting participants as organizational efficiency measures in machine-determined office space selection and assignment criteria.