Systems and methods for processing and certifying digital mail
Embodiments are directed to a database configured to store digital versions of physical or electronic items received at a controlled-environment facility. Each of the digital versions associated with a unique identifier. A digital network portal is configured to provide remote access to the database. A production system is configured to create physical or electronic copies of selected ones of the stored digital versions. The physical or electronic copy comprises an image of the original physical or electronic item and a two-dimensional barcode. The two-dimensional barcode comprises a network address for the digital network portal and the unique identifier. The two-dimensional barcode may comprise a Quick Response (QR) code.
1. A system, comprising:
a database configured to store digital versions of original physical or electronic items received at a controlled-environment facility, each of the digital versions assigned with a unique identifier and comprising a digital signature certifying that the controlled-environment facility processed the original physical or electronic item;
a security module configured to implement restrictions and security protocols on the digital versions, wherein each of the digital version that contains restricted content is flagged in the database;
a digital network portal configured to provide remote access to the database; and
a production system configured to create physical or electronic copies of selected ones of the stored digital versions, the physical or electronic copy comprising an image of the physical or electronic item, a two-dimensional barcode, and the digital signature certifying that the controlled-environment facility processed the original physical or electronic item, and wherein the two-dimensional barcode comprises a network address for the digital network portal and the unique identifier.
2. The system of claim 1 , wherein the production system comprises:
a printer configured to print hard copies of the selected ones of the stored digital versions.
3. The system of claim 1 , wherein the production system comprises:
a digital output module configured to save copies of the selected ones of the stored digital versions to digital media.
4. The system of claim 1 , wherein the digital network portal is a server hosting a website that is configured to be accessed from a public data network.
5. The system of claim 1 , wherein the physical item comprises a document, letter, or photograph and wherein the digital version of the physical item is created by scanning the physical item.
6. The system of claim 1 , wherein the physical item comprises a memory device, and wherein the digital version of the physical item comprises copying content stored on the memory device.
7. The system of claim 1 , wherein the physical item comprises a three-dimensional object, and wherein the digital version of the physical item includes creating a digital representation of the three-dimensional object.
8. The system of claim 1 , wherein the controlled-environment facility is a prison or jail, and wherein the physical or electronic item has been sent to an inmate, arrestee, or detainee who is a resident of the facility.
9. The system of claim 1 , wherein the two-dimensional barcode comprises a Quick Response (QR) code and/or the digital signature certifying that the controlled-environment facility processed the original physical or electronic item.
10. A method, comprising:
creating a digital version of an original physical or electronic item received at a controlled-environment facility;
assigning a unique identifier to the digital version of the original physical or electronic item;
creating a physical or electronic copy of the digital version of the original physical or electronic item, wherein the physical or electronic copy comprises an image of the original physical or electronic item, a two-dimensional barcode, and a digital signature certifying that the controlled-environment facility processed the original physical or electronic item, and wherein the two-dimensional barcode comprises a network address for a digital network portal and the unique identifier;
providing the physical or electronic copy to a requesting party;
receiving, at the digital network portal, a query from the requesting party to access the digital version of the original physical or electronic item, wherein the query comprises the unique identifier; and
providing the digital version of the original physical or electronic item for display to the requesting party.
11. The method of claim 10 , wherein the physical or electronic copy of the digital version of the original physical or electronic item is a printed hard copy of the digital version.
12. The method of claim 10 , wherein the physical or electronic copy of the digital version of the original physical or electronic item is a digital media device configured to store a copy of the digital version.
13. The method of claim 10 , wherein the digital network portal is a server hosting a website that is configured to be accessed from a public data network.
14. The method of claim 10 , wherein the physical item comprises a document, letter, or photograph, and wherein the digital version of the physical item is created by scanning the physical item.
15. The method of claim 10 , wherein the physical item comprises a memory device, and wherein the digital version of the physical item comprises copying content stored on the memory device.
16. The method of claim 10 , wherein the physical item comprises a three-dimensional object, and wherein the digital version of the physical item comprises creating a digital representation of the three-dimensional object.
17. The method of claim 10 , wherein the controlled-environment facility is a prison or jail, and wherein the original physical or electronic item has been sent to an inmate, arrestee, or detainee who is a resident of the facility.
18. The method of claim 10 , wherein the two-dimensional barcode comprises a Quick Response (QR) code and/or the digital signature certifying that the controlled-environment facility processed the original physical or electronic item.
19. The method of claim 10 , wherein the requesting party is not a resident of the controlled-environment facility.
20. The method of claim 10 , wherein the physical or electronic copy further comprises a second digital signature certifying the original physical or electronic item was written or signed by a specific resident.