Automatically generating invoices from contracts in a procurement system
An improved procurement system and method are provided. The improved procurement system comprises: a memory having stored therein an account of a first entity, the account associated with a first computer and comprising contract data associated with a first entity and a contract terms included in a contract between the first entity and a second entity, wherein the second entity is not associated with the account; one or more processors; a non-transitory machine-readable medium having instructions stored thereon, the instructions executable by the one or more processors to perform: generating a Contract Order Document from the contract data associated with the first computer, the Contract Order Document being an electronic document comprising a portion of the contract data and a selectable user interface element that, when selected by a second computer associated with the second entity, generates an instruction to generate a first document; sending, via a network, the Contract Order Document to the second computer; receiving, in response to the Contract Order Document, the instruction from the second computer to generate the first document; obtaining, in response to the instruction and from the account of the first computer, at least a portion of the contract terms included in the contract between the first entity and the second entity; generating the first document using the at least the portion of the contract terms obtained from the account of the first computer; sending, via a network, the first document to the second computer.
1. A computer-implemented method of generating digital contract documents, comprising:
storing, by a processor, in a memory, an account of a first entity, the account associated with a first computer and comprising contract terms included in a contract between the first entity and a second entity and contract data related to the contract, the second entity not being associated with any account;
generating, by the processor, a Contract Order Document as an electronic document comprising a portion of the contract data and an graphical option that, when selected by a second computer associated with the second entity, generates an instruction to create a first document;
sending the Contract Order Document or first access information for accessing the Contract Order Document to the second computer;
receiving the instruction generated in response to selecting the graphical option from the second computer;
generating, in response to the instruction, the first document using a portion of the contract terms from the account associated with the first computer;
sending the first document or second access information for accessing the first document to the second computer.
2. The computer-implemented method of claim 1 , the first access information comprising a secure link to the Contract Order Document.
3. The computer-implemented method of claim 1 , the contract data indicating products, units, payment terms, currency type, performance dates, expected completion dates, payment amounts, a description of goods or services, or information about a type of contract or types of supplier documents that can be generated from the contract.
4. The computer-implemented method of claim 1 , the first document comprising a time sheet, an invoice, a receipt, or a shipping notification.
5. The computer-implemented method of claim 1 , further comprising:
receiving account login information from the first computer;
transmitting, in response to the account login information, a second option for generating the Contract Order Document;
receiving a selection of the second option,
the Contract Order Document being generated in response to the selection.
6. The computer-implemented method of claim 1 , the Contract Order Document further comprising a second graphical option that, when selected by the second computer associated with the second entity, generates a second instruction to add comments to the contract.
7. The computer-implemented method of claim 6 , further comprising:
receiving the second instruction to add comments to the contract;
causing displaying a user interface by the second computer that enables addition of a comment to the contract.
8. The computer-implemented method of claim 1 , the Contract Order Document further comprising a copy of the contract.
9. The computer-implemented method of claim 1 , sending the Contract Order Document comprising transmitting the Contract Order Document via email, social media, or a messaging application.
10. The computer-implemented method of claim 1 , further comprising incorporating a portion of the instruction in the first document.
11. The computer-implemented method of claim 1 ,
the first document being a form having fillable or editable fields,
the method further comprising receiving from the second computer an updated version of the first document with a filled, edited, added, or deleted field.
12. The computer-implemented method of claim 11 , further comprising prefilling one of the fields of the first document with a portion of the instruction.
13. One or more non-transitory computer-readable storage media storing instructions which when executed cause one or more processors to perform a method of generating digital contract documents, the method comprising:
storing in a memory, an account of a first entity, the account associated with a first computer and comprising contract terms included in a contract between the first entity and a second entity and contract data related to the contract, the second entity not being associated with any account;
generating a Contract Order Document as an electronic document comprising a portion of the contract data and an graphical option that, when selected by a second computer associated with the second entity, generates an instruction to create a first document;
sending the Contract Order Document or first access information for accessing the Contract Order Document to the second computer;
receiving the instruction generated in response to selecting the graphical option from the second computer;
generating, in response to the instruction, the first document using a portion of the contract terms from the account associated with the first computer;
sending the first document or second access information for accessing the first document to the second computer.
14. The one or more non-transitory computer-readable storage media of claim 13 , the method further comprising:
receiving account login information from the first computer;
transmitting, in response to the account login information, a second option for generating the Contract Order Document;
receiving a selection of the second option,
the Contract Order Document being generated in response to the selection.
15. The one or more non-transitory computer-readable storage media of claim 13 , the Contract Order Document further comprising a second graphical option that, when selected by the second computer associated with the second entity, generates a second instruction to add comments to the contract.
16. The one or more non-transitory computer-readable storage media of claim 15 , the method further comprising:
receiving the second instruction to add comments to the contract;
causing displaying a user interface by the second computer that enables addition of a comment to the contract.
17. The one or more non-transitory computer-readable storage media of claim 13 , sending the Contract Order Document comprising transmitting the Contract Order Document via email, social media, or a messaging application.
18. The one or more non-transitory computer-readable storage media of claim 13 , the method further comprising incorporating a portion of the instruction in the first document.
19. The one or more non-transitory computer-readable storage media of claim 13 ,
the first document being a form having fillable or editable fields,
the method further comprising receiving from the second computer an updated version of the first document with a filled, edited, added, or deleted field.
20. The one or more non-transitory computer-readable storage media of claim 19 , the method further comprising prefilling one of the fields of the first document with a portion of the instruction.