Method and system for special processing of fax transmissions
Methods and system are described for special processing of fax transmissions. In one embodiment, an electronic device receives a first searchable electronic document and a fax telephone number. The device determines that the document is to be transmitted as an electronic message based on the number. The device generates a second searchable electronic document from the first document. The device adds an electronic signature to the second document that includes at least one of a timestamp of when the first document was received, a number of pages of the second document, and source device information. The device transmits the electronic message that includes the second document to a destination address according to the number. Other embodiments are also described and claimed.
1. A method performed by a programmed processor of a fax service provider server, the method comprising:
receiving, over a computer network and from a source device, a first searchable electronic document and a fax telephone number to which the document is to be routed as a fax transmission;
determining that the first searchable electronic document is to be transmitted as an electronic message over the computer network based on the fax telephone number;
generating a second searchable electronic document from the first searchable electronic document, the second searchable electronic document having all searchable text and image data of the first searchable electronic document;
adding an electronic signature to the second searchable electronic document, wherein the electronic signature i) authenticates said all searchable text and image data that is within the second searchable electronic document and ii) includes at least one of a timestamp of when the first searchable electronic document was received, a number of pages of the second searchable electronic document, and source device information; and
transmitting, over the computer network, an electronic message that includes the second searchable document to a destination address according to the fax telephone number.
2. The method of claim 1 , wherein the first searchable electronic document is in a first file format, wherein generating the second searchable electronic document comprises converting the first searchable electronic document from the first file format into a second file format that is searchable and is different than the first file format.
3. The method of claim 2 ,
wherein the first file format is one of a word processing format, a spreadsheet format, or a presentation format, and
wherein the second file format is a searchable Portable Document Format (PDF).
4. The method of claim 1 , wherein the second searchable electronic document retains all formatting of the first searchable electronic document.
5. The method of claim 1 , wherein the destination address is an Internet Protocol (IP) address or a domain name of a destination device, wherein transmitting the electronic message comprises
establishing, over the computer network and using the IP address or the domain name, a Virtual Personal Network (VPN) connection with the destination device; and
transmitting the electronic message to the destination device via the VPN connection.
6. The method of claim 1 , wherein transmitting the electronic message comprises:
establishing, over the computer network, a communication data connection with a destination device according to the destination address; and
transmitting the electronic message over the communication data connection according to an encryption protocol, wherein the encryption protocol comprises one of a Secure Sockets Layer (SSL) protocol or a Transport Layer Security (TLS) protocol.
7. The method of claim 1 ,
wherein the electronic message is an e-mail when the destination address is an e-mail address, and
wherein the electronic message is a Multimedia Messaging Service (MMS) message when the destination address is a telephone number.
8. The method of claim 1 further comprising determining whether the fax telephone number is associated with a subscriber of a fax service, wherein determining that the first searchable electronic document is to be transmitted as the electronic message is in response to determining that the fax telephone number is associated with the subscriber.
9. The method of claim 8 , wherein the method further comprises, in response to determining that the fax telephone number is not associated with the subscriber,
converting the first searchable electronic document into a document in a fax format;
placing an outgoing call to the fax telephone number; and
transmitting the document over the outgoing call using audio-frequency tones.
10. The method of claim 8 , wherein the fax telephone number is an identifier that is unique to the subscriber.
11. The method of claim 1 further comprising auditing one or more of the performed operations to store information regarding the reception of the first searchable electronic document, and the generation and transmission of the second searchable electronic document.
12. A method performed by a programmed processor of a fax service provider server, the method comprising:
receiving, over a computer network and from a source device, a first searchable electronic document for fax transmission to a fax telephone number;
determining whether the first searchable electronic document is to be transmitted as a fax or as an electronic message based on the fax telephone number;
in response to determining that the first searchable electronic document is to be transmitted as an electronic message,
generating a second searchable electronic document from the first searchable electronic document, the second searchable electronic document having all searchable text and image data of the first searchable electronic document;
adding an electronic signature to the second searchable electronic document, wherein the electronic signature i) authenticates said all searchable text and image data that is within the second searchable electronic document and ii) includes at least one of a timestamp of when the first searchable electronic document was received, a number of pages of the second searchable electronic document, and source device information; and
transmitting, over the computer network, the electronic message that includes the second searchable electronic document to a destination address according to the fax telephone number.
13. The method of claim 12 , wherein the first searchable electronic document is in a first file format, wherein generating the second searchable electronic document comprises converting the first searchable electronic document from the first file format into a second file format that is searchable and is different than the first file format.
14. The method of claim 13 ,
wherein the first file format is one of a word processing format, a spreadsheet format, or a presentation format,
wherein the second file format is a searchable Portable Document Format (PDF).
15. The method of claim 12 , wherein the PDF document retains all formatting of the word processing software document.
16. The method of claim 12 , wherein the destination address is an Internet Protocol (IP) address or a domain name of a destination address, wherein transmitting the electronic message comprises
establishing, over the computer network and using the IP address or the domain name, a Virtual Personal Network (VPN) connection with the destination device; and
transmitting the electronic message via the VPN connection.
17. The method of claim 12 , wherein transmitting the electronic message comprises:
establishing, over the computer network, a communication data connection with a destination device that is associated with the destination address, and
transmitting the electronic message over the communication data connection according to an encryption protocol, wherein the encryption protocol comprises one of a Secure Sockets Layer (SSL) protocol or a Transport Layer Security (TLS) protocol.
18. A
non-transitory machine-readable storage medium having instructions stored therein which when executed by a fax service provider server causes the fax service provider server to
receive, over a computer network and from a source device, a first searchable electronic document and a fax telephone number to which the document is to be routed as a fax transmission;
determine that the first searchable electronic document is to be transmitted as an electronic message over the computer network based on the fax telephone number;
generate a second searchable electronic document from the first searchable electronic document, the second searchable electronic document having all searchable text and image data of the first searchable electronic document;
add an electronic signature to the second searchable electronic document, wherein the electronic signature i) authenticates said all searchable text and image data that is within the second searchable electronic document and ii) includes at least one of a timestamp of when the first searchable electronic document was received, a number of pages of the second searchable electronic document, and source device information; and
transmit, over the computer network, an electronic message that includes the second searchable electronic document to a destination address according to the fax telephone number.
19. The non-transitory machine-readable storage medium of claim 18 , wherein the first searchable electronic document is in a first file format, wherein generating the second searchable electronic document comprises converting the first searchable electronic document from the first file format into a second file format that is searchable and is different from the first file format.
20. The non-transitory machine-readable storage medium of claim 19 ,
wherein first file format is one of a word processing format, a spreadsheet format, or a presentation format, and
wherein the second file format is a searchable Portable Document Format (PDF).
21. The non-transitory machine-readable storage medium of claim 18 , wherein the second searchable electronic document retains all formatting of the first searchable electronic document.
22. The non-transitory machine-readable storage medium of claim 18 , wherein the destination address is an Internet Protocol (IP) address or a domain name of a destination device, wherein the instructions to transmit the electronic message comprises instructions to
establish, over the computer network and using the IP address or the domain name, a Virtual Personal Network (VPN) connection with the destination device; and
transmitting the electronic message via the VPN connection.
23. The non-transitory machine-readable storage medium of claim 18 , wherein the instructions to transmit the electronic message comprises instructions to:
establish, over the computer network and using the destination address, a communication data connection with a destination device that is associated with the destination address; and
transmit the electronic message over the communication data connection according to an encryption protocol, wherein the encryption protocol comprises one of a Secure Sockets Layer (SSL) protocol or a Transport Layer Security (TLS) protocol.
24. The non-transitory machine-readable storage medium of claim 18 ,
wherein the electronic message is an e-mail when the destination address is an e-mail address, and
wherein the electronic message is a Multimedia Messaging Service (MMS) message when the destination address is a telephone number.
25. The non-transitory machine-readable storage medium of claim 18 , wherein the non-transitory machine-readable storage medium comprises further instructions to audit one or more of the performed operations to store information regarding the reception of the first searchable electronic document, and the generation and transmission of the second searchable electronic document.