Method and apparatus to connect to network multi-function devices via email
An MFD is disclosed. For example, the MFD includes a processor and a non-transitory computer-readable medium storing a plurality of instructions. The instructions when executed by the processor cause the processor to perform operations that include receiving an email, determining that a user wants to establish a connection based on the email, generating a reply email to the user, wherein the reply email includes an executable file that automatically configures an endpoint device of the user to establish the connection, transmitting the reply email to the user, and establishing the connection to the endpoint device of the user in response to execution of the executable file by the endpoint device of the user.
1. A multi-function device (MFD), comprising:
a processor; and
a non-transitory computer-readable medium storing a plurality of instructions, which when executed by the processor, causes the processor to perform operations comprising:
receiving an email, wherein the email includes a body section that includes information about an endpoint device that transmitted the email;
determining that a user of the endpoint device wants to establish a connection based on the email;
generating a reply email to the user, wherein the reply email includes an executable file that is customized for the endpoint device based on the information about the endpoint device contained in the email and, wherein the executable file automatically configures the endpoint device to establish the connection;
transmitting the reply email to the user; and
establishing the connection to the endpoint device of the user in response to an execution of the executable file by the endpoint device of the user.
2. The MFD of claim 1 , wherein the operation of determining further comprises:
analyzing text in a subject line of the email with a natural language processor to determine that the user wants to establish the connection.
3. The MFD of claim 1 , wherein the operation of determining further comprises:
analyzing a numeric code in the subject line of the email to determine that the user wants to establish the connection.
4. The MFD of claim 1 , wherein the executable file comprises a link to automatically download an updated print driver.
5. The MFD of claim 4 , wherein the executable file comprises instructions executed by the endpoint device of the user to install the updated print driver, add the MFD to available printers of the endpoint device of the user, and establish the connection between the MFD and the endpoint device of the user.
6. The MFD of claim 1 , wherein the operations performed by the processor further comprise:
determining that the user is authorized to access the MFD.
7. The MFD of claim 6 , wherein the determining that the user is authorized to access the MFD comprises sending a request to a server to authorize the user.
8. The MFD of claim 1 , wherein the operations performed by the processor further comprise:
receiving a request to print;
determining a wait time based on a number of pending print jobs in a print queue; and
including in a further reply email an email address of a neighboring multi-function device with similar print capabilities that has a shorter wait time.
9. The MFD of claim 1 , wherein the operations performed by the processor further comprise:
receiving a request to print;
determining an error associated with the request to print;
generating a troubleshooting email addressed to the user; and
transmitting the troubleshooting email to the user.
10. The MFD of claim 1 , wherein the operations performed by the processor further comprise:
storing a list of users who have connected to the MFD;
detecting an updated driver;
generating an updated driver email that includes a link to the updated driver; and
transmitting the updated driver email to each user in the list of users.
11. A method, comprising:
receiving, by a processor, an email, wherein the email includes a body section that includes information about an endpoint device that transmitted the email;
determining, by the processor, that a user of the endpoint device wants to establish a connection based on the email;
generating, by the processor, a reply email to the user, wherein the reply email includes an executable file that is customized for the endpoint device based on the information about the endpoint device contained in the email and, wherein the executable file automatically configures the endpoint device to establish the connection;
transmitting, by the processor, the reply email to the user; and
establishing, by the processor, the connection to the endpoint device of the user in response to an execution of the executable file by the endpoint device of the user.
12. The method of claim 11 , further comprising:
analyzing, by the processor, text in a subject line of the email with a natural language processor to determine that the user wants to establish the connection.
13. The method of claim 11 , further comprising:
analyzing, by the processor, a numeric code in the subject line of the email to determine that the user wants to establish the connection.
14. The method of claim 13 , wherein the executable file comprises instructions executed by the endpoint device of the user to install the updated print driver, add the MFD to available printers of the endpoint device of the user, and establish the connection between the MFD and the endpoint device of the user.
15. The method of claim 11 , further comprising:
determining, by the processor, that the user is authorized to access the MFD.
16. The method of claim 15 , wherein the determining that the user is authorized to access the MFD comprises sending a request to a server to authorize the user.
17. The method of claim 11 , further comprising:
receiving, by the processor, a request to print;
determining, by the processor, a wait time based on a number of pending print jobs in a print queue; and
including, by the processor in a further reply email, an email address of a neighboring multi-function device with similar print capabilities that has a shorter wait time.
18. The method of claim 11 , further comprising:
receiving, by the processor, a request to print;
determining, by the processor, an error associated with the request to print;
generating, by the processor, a troubleshooting email addressed to the user; and
transmitting, by the processor, the troubleshooting email to the user.
19. The method of claim 11 , further comprising:
storing, by the processor, a list of users who have connected to the MFD;
detecting, by the processor, an updated driver;
generating, by the processor, an updated driver email that includes a link to the updated driver; and
transmitting, by the processor, the updated driver email to each user in the list of users.
20. A multi-function device (MFD), comprising:
a processor; and
a non-transitory computer-readable medium storing a plurality of instructions, which when executed by the processor, causes the processor to perform operations comprising:
receiving an email that includes a pre-defined code in a subject line of the email to indicate that a user of an endpoint device wants to establish a connection and a body section that includes information about the endpoint device that transmitted the email;
determining that the user is authorized to access the MFD;
generating a reply email to the user, wherein the reply email includes an executable file that is customized for the endpoint device based on the information about the endpoint device contained in the email and, wherein the executable file automatically configures the endpoint device to establish the connection and downloads an updated driver associated with the MFD;
transmitting the reply email to the user; and
establishing the connection to the endpoint device of the user in response to an execution of the executable file by the endpoint device of the user.