Methods and systems for interchanging documents between a sender computer, a server and a receiver computer
A method for storing, accessing and interchanging voluminous confidential documents for review by a plurality of parties and for notifying selected ones of a plurality of receiving computers generally operated by unrelated business organizations of receipt by a predetermined host server of such electronic documents from a sender computer for review. The documents are reviewable by each respective receiving computer over a global communications network. The sender computer and the receiving computers are registered in the host server. The method comprises selecting one or more of the plurality of receiver computers to which selected documents are to be reviewed over the global communications network are addressed, storing the respective documents in a first database that is local relative to the sender computer, replicating the documents stored in the first database in a second database that is local relative to the predetermined server, issuing a respective notification message from the predetermined server to the selected receiver computers, each respective notification message indicating replicated documents available in the second database for their respective retrieval over the global communications network, and retrieving the replicated documents in the second database by the selected receiver computers over the global communications network upon a respective user of the selected receiver computers issuing a respective download command signal to the predetermined server.
1. A computer-implemented method executing on hardware for storing, accessing and interchanging voluminous confidential documents for review by a plurality of parties and for notifying selected ones of a plurality of receiving computers generally operated by unrelated business organizations of receipt by a predetermined host server of such electronic documents from a sender computer for review, wherein the documents are reviewable by each respective receiving computer over a global communications network, the sender computer and the receiving computers each being registered in the host server, the method comprising the steps of:
selecting one or more of the plurality of receiver computers to which selected documents are to be reviewed over the global communications network are addressed;
storing the respective documents in a first database that is local relative to the sender computer;
replicating the documents stored in the first database in a second database that is local relative to the predetermined server;
issuing a respective notification message from the predetermined server to the selected receiver computers, each respective notification message indicating replicated documents available in the second database for their respective retrieval over the global communications network; and
retrieving the replicated documents in the second database by the selected receiver computers over the global communications network upon a respective user of the selected receiver computers issuing a respective download command signal to the predetermined server;
wherein the replicating step comprises replicating at predetermined time intervals documents stored in the first database into the second database.
2. The method of claim 1 wherein the selecting step comprises adding a predetermined security designation after a respective E-mail address of each receiving computer.
3. The method of claim 1 wherein the predetermined time interval for replicating is chosen sufficiently short to insure substantially timely notification of arrival of new documents to the receiver computers and sufficiently long relative to the size and number of documents to be replicated.
4. The method of claim 3 wherein the notification message includes data indicative of new documents replicated into the second database over the last interval of replication.
5. The method of claim 1 wherein the issuing step further comprises issuing a message report to the sender computer and/or a server manager of the host server wherein the message report includes data indicative of whether a document has been retrieved by any given receiving computer.
6. The method of claim 5 wherein the notification message and the message reports are transmitted over the Internet.
7. A hardware system for notifying a plurality of receiving computers generally operated by unrelated business organizations of receipt by a predetermined host server of respective electronic documents from a sender computer, the respective documents to be retrieved by each respective receiving computer over a global communications network, the sender computer and the receiving computers being registered in the host server and each being interconnectable to the host server through the global communications network, the hardware system comprising:
means for designating one or more of the plurality of receiver computers to which the respective documents to be retrieved over the global communications network are addressed;
means for establishing a secure communication protocol between the sender computer and the host server and for using the secure protocol for transmitting the documents to the host server, wherein the transmission of the documents to the host server using the secure protocol is carried out at predetermined time intervals;
means for storing the respective documents in a database that is local relative to the host server;
means for issuing a respective notification message from the host server to each designated receiver computer, each respective notification message indicating documents available in the database for their respective retrieval over the global communications network;
means for establishing another secure communications protocol between the host server and each receiver computer; and
means for retrieving the documents in the database by each designated receiver computer over the global communications network using the another secure protocol upon a respective user of each receiver computer issuing a respective download command signal to the host server.
8. The system of claim 7 wherein the notification message includes data indicative of new documents received in the database since the previous message.
9. The system of claim 7 further comprising means for issuing a message report to the sender computer and/or a server manager wherein the message report includes data indicative of whether a designated receiver computer has retrieved any document.
10. The system of claim 9 wherein the notification message and the message reports are accessible over the global communication network.