Travel expense automation
A method of monitoring the expenses of a traveller during the progress of an itinerary utilises NFC for carrying out the financial transactions associated with the itinerary and updates a corporate ERP or similar financial database with the financial transactions as they occur allowing rapid allocation to cost centres. The itinerary may be laid out in terms of itinerary events, each of which may be tracked by an NFC connection with an NFC device at an expected location and date for the itinerary event.
1. A first mobile device configured to:
remotely communicate and carry out a financial transaction through a NFC connection; and
remotely communicate to an Enterprise Resource Planning system (ERP) carrying an itinerary of a user of the first mobile device, and
carry the itinerary of the user in a storage of the first mobile device, the itinerary including a plurality of expected itinerary events and expected expenditures for each of the plurality of expected itinerary events versus a plurality of expenditure cost centers,
wherein before completion of the NFC connection of the financial transaction a transaction amount of the financial transaction is identified against at least one of the plurality of expected itinerary events versus at least one of the plurality of expenditure cost centers and compared with a respective expected expenditure for the at least one of the plurality of expected itinerary events and if the transaction amount differs from the respective expected expenditure the user is queried for a proposed cost center for a differing amount the transaction amount differs, and
wherein after completion of the financial transaction through the NFC connection, the first mobile device communicates in a communication details of the financial transaction to the ERP with the at least one of the plurality of expenditure cost centers and the transaction is allocated against the at least one of the plurality of expenditure cost centers at the remote ERP and when the proposed cost center differs from the at least one of the plurality of expenditure cost centers the communication to the ERP includes at least the differing amount allocated against the proposed cost center.
2. The first mobile device as claimed in claim 1 , wherein the amount the transaction amount differs is carried out as a separate financial transaction through the NFC connection.
3. A method of performing a financial transaction, comprising:
communicating an invoice or a receipt containing a transaction amount relating to one or more items through a NFC connection between a first device and a second device both being NFC equipped, the second device carrying an itinerary of the traveler, the itinerary including a plurality of expected itinerary events and expected expenditures for each of the plurality of expected itinerary events versus a plurality of expenditure cost centers;
initiating the financial transaction by authorizing a payment to or receiving a payment authorization from the first device via the NFC connection;
identifying at least one of the plurality of expected itinerary events versus at least one of the plurality of expenditure cost centers relates to the transaction amount;
comparing a respective expected expenditure of the identified at least one of the plurality of expected itinerary events to the transaction amount;
determining the transaction amount differs from the respective expected expenditure by a differing amount;
querying the traveler on the second device for a proposed cost center for the differing amount before completion of the financial transaction; and
communicating in a communication details of the financial transaction to a remote Enterprise Resource Planning system (ERP) also carrying the itinerary of the traveler after completion of the financial transaction, the communication including the at least one of the plurality of expenditure cost centers and the differing amount allocated against the proposed cost center.
4. The method of performing the financial transaction as claimed in claim 3 wherein the expected itinerary events are identifiable events occurring during a progress of the itinerary and preferably at least some of the expected itinerary events are predicted to occur within a specific time frame.
5. A system for performing a financial transaction, comprising:
a first device of a traveler initiating a financial transaction having a transaction amount with a second device through a NFC connection, wherein both the first device and the second device are NFC equipped and wherein the first device carries an itinerary of the traveler, the itinerary including a plurality of expected itinerary events and expected expenditures for each of the plurality of expected itinerary events versus a plurality of expenditure cost centers;
the first device identifying at least one of the plurality of expected itinerary events versus at least one of the plurality of expenditure cost centers relates to the transaction amount;
the first device comparing a respective expected expenditure of the identified at least one of the plurality of expected itinerary events to the transaction amount;
the first device determining the transaction amount differs from the respective expected expenditure by a differing amount;
the first device querying the traveler for a proposed cost center for the differing amount before completion of the financial transaction; and
the first device communicating in a communication details of the financial transaction to a remote Enterprise Resource Planning system (ERP) also carrying the itinerary of the traveler after completion of the financial transaction, the communication including the at least one of the plurality of expenditure cost centers and the differing amount allocated against the proposed cost center.