Scheduled conference recording
Systems and methods for virtual meetings allow a recipient of a request to attend a meeting alternate options to: not attend the meeting but record all or part(s) of the meeting, or to attend the meeting and record all or part(s) of the meeting. In an embodiment, a conferencing system comprising a conferencing server is in communication with a participant device. The conferencing server sends the participant device a meeting request which includes recording options available to the recipient. The communication may include metadata that assists the conferencing system to identify the part(s) of the meeting the recipient wishes to be recorded.
1. An electronic communication system comprising:
a conferencing system comprising a conferencing server, a recording server in communication with the conferencing server, and a recording database;
a plurality of participant devices coupled to the conferencing server; and
an analysis engine in communication with the recording server and configured to receive input from the recording server to create analysis results;
wherein the conferencing system is configured to receive meeting information and forward a meeting invitation that includes meeting metadata to each of the plurality of participant devices, the metadata comprising one or more topics of the meeting,
wherein the analysis engine is configured to create the analysis results based at least on key words, names, and topics of the meeting information and communicate the analysis results to the recording server which is configured to determine a part of the meeting to record, a format to record the part in one or a combination of audio and visual format, and store the recorded part of the meeting in the recording database; and
at least a first one and a second one of the plurality of participant devices is configured to provide the conferencing system a response to the meeting invitation, wherein the response includes metadata and (a) accepts the meeting invitation, and (b) includes a command to record the part of the meeting in the format that is less than an entire meeting, and the conferencing system is configured to select the part of the meeting to record based at least on the analysis results, comparing the metadata to determine if the one or more topics are relevant in the response to content of the entire meeting, and analyzing the content by utilizing image recognition software coupled to a camera that identifies visual aids used in the entire meeting, and
wherein the part of the meeting commanded to be recorded by the first one of the plurality of participant devices is different from the part of the meeting commanded to be recorded by the second one of the plurality of participant devices.
2. The electronic communication system of claim 1 that is configured to begin a recording of the meeting only when one of the one or more topics of the meeting commanded to be recorded by at least one of the plurality of participant devices begins and is configured to stop recording when the one or more of the topics of the meeting ends.
3. The electronic communication system of claim 1 , wherein the meeting information includes an agenda that includes the one or more topics.
4. The electronic communication system of claim 3 , wherein the agenda includes time periods associated with at least one of the one or more topics.
5. The electronic communication system of claim 1 , wherein the meeting host receives a notification that the participant has commanded the recording of part of the meeting.
6. The electronic communication system of claim 1 , wherein the meeting information comprises one or more of special recipient permissions, participants, meeting start time and date, meeting stop time and date, meeting parameters, meeting passwords, participant specific passwords, meeting title, and recurrence.
7. The electronic communication system of claim 1 , wherein the meeting information includes one or more topics of the meeting, and the participant device is configured to command the conferencing system to schedule the recording of any of the one or more topics of the meeting.
8. The electronic communication system of claim 1 that is configured to record only a video of the part of the meeting and not audio or only an audio of the part of the meeting and not video.
9. The electronic communication system of claim 1 , wherein the recording starts and stops based on comparing a video or slide shown during the meeting to metadata in the meeting response.
10. The electronic communication system of claim 1 , further comprising a Natural Language Processing (NLP) engine that determines the recording start time and the recording stop time based in part on determining which of the one or more topics is being discussed at the meeting and whether to record the part of the meeting based at least on the one or more topics being determined as relevant.
11. An electronic communication system comprising:
a conferencing system comprising a conference server, a recording server in communication with the conferencing server, and a recording database;
a plurality of participant devices in communication with the conferencing server; and
an analysis engine in communication with the recording server and configured to receive input from the recording server to create analysis results;
wherein the conferencing system is configured to (a) receive meeting information and transmit a meeting invitation that includes meeting metadata to each of the plurality of participant devices, the metadata comprising one or more topics of the meeting;
wherein the analysis engine is configured to create the analysis results based at least on key words, names, and topics of the meeting metadata and communicate the analysis results to the recording server which is configured to determine a part of the meeting to record, a format to record the part in one or a combination of audio and visual format, and stores the recorded part of the meeting in the recording database; and
wherein at least one of the plurality of participant devices is configured to send a response that includes metadata, wherein the response (b) accepts the meeting invitation, and (c) commands a recording of the part of the meeting in the format that is less than the entire meeting, and the conferencing system determines the part of the meeting that is less than the entire meeting based at least on the analysis results and comparing the metadata to determine if the one or more topics are relevant in the response to the meeting content by utilizing image recognition software coupled to a camera that identifies visual aids used in the entire meeting.
12. The electronic communication system of claim 11 that transmits the recording to the one of the plurality of participant devices.
13. The electronic communication system of claim 11 that generates a link accessible to the participant, wherein the recording requested by the participant is accessible by the link.
14. The electronic communication system of claim 11 that is configured to record only a video of the part of the meeting and not audio or only an audio of the part of the meeting and not video.
15. An electronic communication method comprising the steps of:
using a conference server, sending a meeting invitation including metadata comprising one or more topics of the meeting to a plurality of participant devices that are in communication with the conference server by a plurality of network participant devices; and
using one of the plurality of participant devices, transmitting a response to the meeting invitation to the conference server, wherein the response includes response metadata, and the response (a) accepts the meeting invitation, and (b) includes a command to record a part of the meeting that is less than the entire meeting, wherein the conference server determines the part of the meeting to be recorded based on an analysis engine creating analysis results based key words, names, and topics of the metadata and comparing the metadata to determine if the one or more topics are relevant in the response to visual aids used in the entire meeting by utilizing image recognition software coupled to a camera;
communicating the analysis results to a recording server in communication with the analysis engine to determine a part of the meeting to record and a format to record the part in one or a combination of audio and visual format, and wherein each of the other of the plurality of participant devices is configured to transmit a response to the meeting invitation to the recording server to record the part of the meeting that is less than the entire meeting and that is different from the part commanded to be recorded by the one of the plurality of participant devices; and
storing the part of the meeting in a recording database.
16. The electronic communication method of claim 15 , wherein beginning the recording is based upon the metadata in the response and the conference server and the recording server are part of a network, the method comprising communicating the analysis results to the recording server to further determine the part of the meeting to record and how to record the part of the meeting.
17. The electronic communication method of claim 15 that further includes the step of sending the meeting host a notification that the participant is recording the part of the meeting.
18. The electronic communication method of claim 15 that further includes the step of transmitting the recording to the one of the plurality of participant devices.
19. The electronic communication method of claim 15 , wherein the part of the meeting to be recorded includes a plurality of topics of the meeting.
20. The electronic communication method of claim 15 that is configured to record only a video of the part of the meeting and not audio or only an audio of the part of the meeting and not video.