Olympic event hospitality program management system
The present invention provides a management system based on arranging and managing hospitality accommodations surrounding an event. This is a fully integrated system for scheduling accommodations ranging from ticketing, transportation, hotel, food and beverages, and staff. The system provides its clients with an inventory including rooms, tickets, meals, and other services, which make the present system more of a business partner than just a service provider to its clients. The management system facilitates on-line planning of event hospitality programs specially customized for each client. A client may view an updated program at any time, gather information, make selections and export reports for client's own use. The system provides efficient, quick and accurate information necessary to assist clients in planning aspects of an event hospitality experience.
1 . A computer implemented system for coordinating event management and execution, comprising:
a management system for storing data related to event inventory;
an external participant for specifying one or more groups;
an internal participant of the management system for assigning pieces of the event inventory to one or more groups for event execution, wherein event execution is carried out according to a program schedule;
a guest registration module for registering one or more guests belonging to the one or more groups, wherein the one or more guests are registered with mobile device information; and
the mobile device receiving the program schedule during event execution.
2 . The system of claim 1 , wherein the management system coordinates planning for pre-event, on-site event, and post event periods.
3 . The system of claim 1 , wherein the management system includes modules for: administration, setup, account, timeline, schedule, food & beverage, rooms, tickets, transportation, guests, staff, and employment.
4 . The system of claim 1 , wherein the event inventory includes tickets, accommodation information, food and beverages, transportation, staff, gifts, hospitality venues, and local service providers.
5 . The system of claim 2 , wherein the pre-event planning includes means for initial event set-up, third party coordination, and client program setup and management.
6 . The system of claim 5 wherein initial event set-up includes collecting event related inventor.
7 . The system of claim 5 , wherein one or more third party coordinators provide products and services local to event location including hotel rooms, transportation, staffing agencies, individual staff, entertainment, food & beverage, venues, or gift vendors.
8 . The system of claim 5 , wherein the means for client program setup and management further includes a hospitality program including components for program timeline, events, program schedule, accommodations, food and beverages, guest registration, transportation, airport manifests, gift program, city/event guide, letters of operation, and/or staff.
9 . The system of claim 8 , wherein the management system coordinates multiple hospitality programs.
10 . The system of claim 1 , wherein the guest registration module further includes means for creating a guest profile.
11 . The system of claim 10 , wherein the guest profile includes initial registration information and event specific information.
12 . The system of claim 11 wherein the initial registration information includes mobile device identifier, pager, email, residence, fax, languages spoken, emergency contact, or identifying number.
13 . The system of claim 10 wherein the initial registration information is retained for future events.
14 . The system of claim 11 , wherein the event specific information includes arrival/departure times, accommodation preferences, dining preferences, mobile device request, event preferences, or hospitality request.
15 . The system of claim 1 , wherein the management system stores staff profile information including at least staff mobile device information.
16 . The system of claim 1 , wherein mobile device includes means for receiving real-time updated related to event information, transportation, accommodations, scores, venues, seating, tickets, or food and beverages.