Information management policy based on relative importance of a file
The relative importance of a file is determined based on an importance parameter and an information management policy is caused to be applied to the file based on the determined relative importance of the file. The importance parameter may be the author of the file, the number of users with whom the file is shared, the relationship between the users with whom a file is shared, the uniqueness of the file, or the presence of particular keywords in the file.
1. A file management method comprising:
gathering, by a processor of a computing device, information of a file related to a plurality of importance parameters, wherein the plurality of importance parameters include at least two of: an author of the file, a number of users sharing the file, a relationship between the users, a uniqueness of the file, and a presence of particular keywords in the file, and wherein each of the plurality of importance parameters has a predetermined weighting;
determining a relative importance of the file, wherein the file is stored on a non-transitory computer readable storage medium, based on the gathered information of the file related to the plurality of importance parameters and the predetermined weighting of each of the plurality of importance parameters, wherein an importance parameter of the plurality of importance parameters having a higher weighting than another of the plurality of importance parameters has more influence than the another importance parameter on the determination of the relative importance of the file;
classifying the file in one of a plurality of ratings based on the determined relative importance of the file; and
applying at least one of a first backup policy of a plurality of backup policies and a first security policy of a plurality of security policies to the file based on the classified rating of the file.
2. The method of claim 1 applying both the first backup policy and the first security policy to the file.
3. The method of claim 1 wherein the uniqueness of the file is compared to other files stored in a storage system and wherein the storage system is scanned to determine the uniqueness of the file.
4. The method of claim 1 wherein an operating system provides file access information, based on file system access or network access to the file, and wherein said plurality of importance parameters are determined from said file access information.
5. The method of claim 1 wherein the relative importance of the file is further determined based on a rule associated with each of said plurality of importance parameters.
6. The method of claim 1 , further comprising:
expressing the relative importance of the file in an information management profile selected from a plurality of information management profiles.
7. The method of claim 6 wherein one of said information management profiles indicates that the file is confidential and wherein the method further comprises detecting that the file classified as confidential is accessed and logging or reporting that the file is accessed.
8. The method of claim 1 further comprising generating a report on an amount of storage space occupied by files of different relative importance.
9. A non-transitory computer readable storage medium storing machine readable instructions which are executable by a processor to:
gather information of a file related to a plurality of importance parameters, wherein the plurality of importance parameters include at least two of: an author of the file, a number of users sharing the file, a relationship between the users, a uniqueness of the file, and a presence of particular keywords in the file, and wherein each of the plurality of importance parameters has a predetermined weighting;
determine a relative importance of the file based on the gathered information of the file related to the plurality of importance parameters and the predetermined weighting of each of the plurality of importance parameters, wherein an importance parameter of the plurality of importance parameters having a higher weighting than another of the plurality of importance parameters has more influence than the another importance parameter on the determination of the relative importance of the file;
classify the file in one of a plurality of ratings based on the determined relative importance of the file; and
apply at least one of a first backup policy of a plurality of backup policies and a first security policy of a plurality of security policies to the file based on the classified rating of the file.
10. An apparatus for file management comprising:
a processor; and
a memory storing instructions that when executed by the processor cause the processor to:
gather information of a file related to a plurality of importance parameters, wherein the plurality of importance parameters include at least two of: an author of the file, a number of users sharing the file, a relationship between the users, a uniqueness of the file, and a presence of particular keywords in the file, and wherein each of the plurality of importance parameters has a predetermined weighting,
determine a relative importance of the file which is stored on a non-transitory computer readable storage medium, based on the gathered information of the file related to the plurality of importance parameters and the predetermined weighting of each of the plurality of importance parameters, wherein an importance parameter of the plurality of importance parameters having a higher weighting than another of the plurality of importance parameters has more influence than the another importance parameter on the determination of the relative importance of the file, and
apply at least one of a first backup policy of a plurality of backup policies and a first security policy of a plurality of security policies to the file based on the determined relative importance of the file.
11. The apparatus of claim 10 wherein the processor is to apply both the first backup policy and the first security policy to the file.