PRODUCTION WORKER ONBOARDING AND COMPLIANCE SYSTEM
Systems and methods are provided for managing work engagements with prospective hires for a media production. A setup manager enters information regarding the production into an onboarding computer system, and a hiring manager enters the deal terms for a work engagement with a prospective hire, who then receives an email containing a link to an onboarding application. The onboarding application presents the prospective hire with details about the work engagement and guides the prospective hire through a series of screens in which the prospective hire enters information needed for the work engagement and reviews employment documentation, such as workplace policies or other legal documentation.
1 . A computer-implemented method of managing a work engagement with a prospective hire for a media production, the method comprising:
receiving a plurality of deal terms at a first server system, the plurality of deal terms sent from a remote manager computer over the Internet, the first server system comprising a microprocessor and a non-transitory memory that stores the plurality of deal terms;
retrieving by the first server system production information relating to the media production;
transmitting by the first server system for display on the manager computer a deal summary comprising at least some of the plurality of deal terms and at least some of the production information;
transmitting an onboarding message to the prospective hire, the onboarding message including a link to an onboarding application;
receiving over the Internet a request for access to the onboarding application;
executing the onboarding application, the executing the onboarding application comprising:
transmitting a request for personal information to the prospective hire computer;
receiving personal information from the prospective hire computer;
transmitting work engagement information to the prospective hire computer, the work engagement information including work engagement policies and at least some of the plurality of deal terms; and
receiving confirmation of approval of the work engagement information from the prospective hire computer; and
executing an approver interface, the executing the approver interface comprising:
transmitting for display on an approver computer information about the prospective hire; and
receiving from the approver computer an indication of approval of the work engagement with the prospective hire.
2 . The method according to claim 1 , wherein the plurality of deal terms includes a job title, the method further comprising:
retrieving from a remote computing device compensation terms corresponding to the job title in accordance with union negotiated rates.
3 . The method according to claim 1 , wherein the retrieving by the first server system production information relating to the media production comprises:
retrieving by the first server system information regarding a union affiliation for the media production; and
retrieving by the first server system information regarding deal terms corresponding to the union affiliation for the media production.
4 . The method according to claim 1 , wherein:
the transmitting for display on the approver computer information about the prospective hire comprises transmitting for display on the approver computer a compensation rate and job title.
5 . The method according to claim 1 , wherein:
the transmitting for display on the approver computer information about the prospective hire comprises transmitting for display on the approver computer a status of approvals for the work engagement with the prospective hire.
6 . The method according to claim 1 , wherein executing the approver interface comprises:
receiving from the approver computer a request to display additional information about the prospective hire; and
transmitting for display on the approver computer at least some of the plurality of deal terms.
7 . The method according to claim 1 , wherein the executing the approver interface comprises:
transmitting for display on the approver computer information about a plurality of prospective hires; and
receiving from the approver computer an indication of approval of work engagements with all of the plurality of perspective hires.
8 . The method according to claim 1 , further comprising executing an employee verification interface, the executing the employee verification interface comprising:
identifying that a current date corresponds to a start date for an employee;
displaying a notification to verify employee documentation; and
receiving information corresponding to the employee documentation.
9 . The method according to claim 1 , wherein the receiving personal information from the prospective hire computer comprises receiving information regarding a residence location for the prospective hire or a production location for the media production, the method further comprising:
retrieving tax rules corresponding to the residence location for the prospective hire or the production location for the media production.
10 . The method according to claim 1 , further comprising:
receiving modified deal point information; and
transmitting an electronic communication to an approver requesting approval of the modified deal point information.
11 . The method according to claim 1 , further comprising:
receiving a second plurality of engagement terms at the first server system, the second plurality of engagement terms corresponding to a second media production;
retrieving by the first server system the personal information from the prospective hire; and
transmitting a second work engagement information to the prospective hire, the second work engagement information including the retrieved personal information from the prospective hire.
12 . A workforce management system, comprising:
a processor; and
a non-transitory computer-readable memory storing computer-executable instructions which when executed cause the processor to perform a method comprising:
receiving a plurality of deal terms at a first server system, the plurality of deal terms sent from a remote manager computer over the Internet, the first server system comprising a microprocessor and a non-transitory memory that stores the plurality of deal terms;
retrieving by the first server system production information relating to the media production;
transmitting by the first server system for display on the manager computer a deal summary comprising at least some of the plurality of deal terms and at least some of the production information;
transmitting an onboarding message to the prospective hire, the onboarding message including a link to an onboarding application;
receiving over the Internet a request for access to the onboarding application;
executing the onboarding application, the executing the onboarding application comprising:
transmitting a request for personal information to the prospective hire computer;
receiving personal information from the prospective hire computer;
transmitting work engagement information to the prospective hire computer, the work engagement information including work engagement policies and at least some of the plurality of deal terms; and
receiving confirmation of approval of the work engagement information from the prospective hire computer;
executing an approver interface, the executing the approver interface comprising:
transmitting for display on an approver computer information about the prospective hire; and
receiving from the approver computer an indication of approval of the work engagement with the prospective hire.
13 . The system according to claim 12 , wherein the plurality of deal terms includes a job title, and the computer-executable instructions further cause the processor to:
retrieve from a remote computing device compensation terms corresponding to the job title in accordance with union negotiated rates.
14 . The system according to claim 12 , wherein the computer-executable instructions cause the processor to receive production information relating to the media production by:
retrieving by the first server system information regarding a union affiliation for the media production; and
retrieving by the first server system information regarding deal terms corresponding to the union affiliation for the media production.
15 . The system according to claim 12 , wherein the computer-executable instructions cause the processor to transmit for display on the approver computer a compensation rate and job title.
16 . The system according to claim 12 , wherein the computer-executable instructions cause the processor to:
transmit for display on the approver computer a status of approvals for the work engagement with the prospective hire.
17 . The system according to claim 12 , wherein the computer-executable instructions cause the processor execute the approver interface by:
receiving from the approver computer a request to display additional information about the prospective hire; and
transmitting for display on the approver computer at least some of the plurality of deal terms.
18 . The system according to claim 12 , wherein the computer-executable instructions cause the processor execute the approver interface by:
transmitting for display on the approver computer information about a plurality of prospective hires; and
receiving from the approver computer an indication of approval of work engagements with all of the plurality of perspective hires.
19 . The system according to claim 12 , wherein the computer-executable instructions further cause the processor to execute an employee verification interface by:
identifying that a current date corresponds to a start date for an employee;
displaying a notification to verify employee documentation; and
receiving information corresponding to the employee documentation.
20 . The system according to claim 12 , wherein the computer-executable instructions further cause the processor to:
receive information regarding a residence location for the prospective hire or a production location for the media production; and
retrieve tax rules corresponding to the residence location for the prospective hire or the production location for the media production.