Automated system and method for electronic health record indexing
A system includes one or more processors to receive a representation of a document from a client computing device, the document comprising one of a scanned document, a faxed document, and an electronic document, determine a document type of the document based at least on the representation of the document, index the document using a classification and index processing engine based on the document type, the document type comprising at least one of a plurality of document types used by an electronic health record (EHR) system, extract index data from the document based on the document type using the classification and index processing engine, and match the document with a patient from a database of the EHR system using the index data when the classification and index processing engine successfully indexes the document and extracts index data from the document.
1. A system, comprising:
at least one processor to:
receive from a client computing device an upload of a master document used to determine a document type;
receive a representation of a document from the client computing device, the document comprising one of a scanned document, a faxed document, and an electronic document;
index the document based on the master document using a classification and index processing engine to determine the document type, the document type used by an electronic health record (EHR) system;
extract index data from the document based on the document type using the classification and index processing engine; and
match the document with a patient from a database of the EHR system using the index data when the classification and index processing engine successfully indexes the document and extracts index data from the document.
2. The system of claim 1 , the at least one processor further to match the document with the patient automatically and classify the document automatically based on the document type.
3. The system of claim 1 , the at least one processor further to determine that the document is a validated document and transmit the validated document to the EHR system.
4. The system of claim 1 , the at least one processor further to index the document based on a barcode affixed or attached to the document.
5. The system of claim 1 , the at least one processor further to tag the document with at least one term based on the document type.
6. The system of claim 1 , the at least one processor further to perform optical character recognition (OCR) on the document to generate machine readable characters to index from the document.
7. The system of claim 1 , the at least one processor further to generate a report comprising information about documents processed by the system and transmit the report to the client computing device.
8. The system of claim 1 , the at least one processor further to transmit a notification to the client computing device, the notification comprising one of an exception management notification, a form management notification, a report notification, and a completion of processing notification.
9. The system of claim 1 , the at least one processor further to track progress of processing documents associated with a project, the project comprising at least one document to be processed for one of a particular healthcare facility, a particular EHR system, and a particular day.
10. The system of claim 1 , the at least one processor further to determine that the representation of the document from the client computing device is in a folder, the folder associated with one of barcodes, no barcodes, a particular medical division, a particular specialty, and a particular physician.
11. The system of claim 1 , the at least one processor further to retrain and teach the system based on input from the client computing device to accurately predict and determine characters in the document and extract the index data from the document.
12. A method, comprising:
receiving, by at least one processor, from a client computing device an upload of a master document used to determine a document type;
receiving, by the at least one processor, a representation of a document from the client computing device, the document comprising one of a scanned document, a faxed document, and an electronic document;
indexing, by the at least one processor, the document based on the master document using a classification and index processing engine to determine the document type, the document type used by an electronic health record (EHR) system;
extracting, by the at least one processor, index data from the document based on the document type using the classification and index processing engine; and
matching, by the at least one processor, the document with a patient from a database of the EHR system using the index data when the classification and index processing engine successfully indexes the document and extracts index data from the document.
13. The method of claim 12 , further comprising matching the document with the patient automatically and classifying the document automatically based on the document type.
14. The method of claim 12 , further comprising determining that the document is a validated document and transmitting the validated document to the EHR system.
15. The method of claim 12 , further comprising indexing the document based on a barcode affixed or attached to the document.
16. The method of claim 12 , further comprising tagging the document with at least one term based on the document type.
17. The method of claim 12 , further comprising performing optical character recognition (OCR) on the document to generate machine readable characters to index from the document.
18. The method of claim 12 , further comprising generating a report comprising information about documents processed by the system and transmitting the report to the client computing device.
19. The method of claim 12 , further comprising transmitting a notification to the client computing device, the notification comprising one of an exception management notification, a form management notification, a report notification, and a completion of processing notification.
20. The method of claim 12 , further comprising tracking progress of processing documents associated with a project, the project comprising at least one document to be processed for one of a particular healthcare facility, a particular EHR system, and a particular day.
21. The method of claim 12 , further comprising determining that the representation of the document from the client computing device is in a folder, the folder associated with one of barcodes, no barcodes, a particular medical division, a particular specialty, and a particular physician.
22. The method of claim 12 , further comprising retraining and teaching the system based on input from the client computing device to accurately predict and determine characters in the document and extract the index data from the document.
23. A non-transitory computer-readable medium having instructions stored thereon that, when executed by at least one processor, cause the at least one processor to perform operations comprising:
receiving, by at least one processor, from a client computing device an upload of a master document used to determine a document type;
receiving, by the at least one processor, a representation of a document from the client computing device, the document comprising one of a scanned document, a faxed document, and an electronic document;
indexing, by the at least one processor, the document based on the master document using a classification and index processing engine to determine the document type, the document type used by an electronic health record (EHR) system;
extracting, by the at least one processor, index data from the document based on the document type using the classification and index processing engine; and
matching, by the at least one processor, the document with a patient from a database of the EHR system using the index data when the classification and index processing engine successfully indexes the document and extracts index data from the document.