Image output management apparatus, image output apparatus, and non-transitory computer readable medium

1. An image output management apparatus comprising:

a hardware processor configured to:

receive a plurality of print jobs comprising a plurality of document data, wherein the plurality of print jobs comprises a first print job including a first document data and a second print job including a second document data from an apparatus used by a user, wherein each of the plurality of document data includes user information and file information, the user information being information for identifying a user who requests output, the file information indicating a file name of a file that is to be output;

determine whether the first document data and the second document data, which have not been printed, satisfy a similarity condition by comparing with one another, the plurality of document data in terms of the user information and the file information included in each of the plurality of document data, and thus regards the first document data and the second document data that are transmitted from an identical user and that correspond to an identical file name, as the similar documents satisfying the similarity condition;

generate presentation information indicating similar documents comprising the first document data and the second document data satisfying the similarity condition with the first document data being automatically presented a deletion candidate prior to printing as the first document has an older creation date than the second document, and

present the presentation information to the user before printing any of the first print job and the second print job.

2. The image output management apparatus according to claim 1 ,

wherein each of the plurality of document data further includes group information and file information, the group information being information for identifying a group to which a user who requests output belongs, the file information indicating a file name of a file that is to be output, and

wherein the processor is further configured to compare, with one another, the plurality of document data in terms of the group information and the file information included in each of the plurality of document data, and thus regards first document data and the second document data that are transmitted from users belonging to an identical group and that correspond to an identical file name, as the similar documents satisfying the similarity condition.

3. The image output management apparatus according to claim 2 ,

wherein each of the plurality of document data includes creation time information indicating a date and time when each of the plurality of document data was created, and

wherein the processor is further configured to compare, with one another, the plurality of document data satisfying the similarity condition, in terms of the creation time information included in each of the plurality of document data, and thus selects, as delete candidates, one or more the document data whose creation dates and times are not latest.

4. The image output management apparatus according to claim 1 ,

wherein each of the plurality of document data includes group information and the file information, the group information being information for identifying a group to which the user who requests output belongs, the file information indicating a file name of a file that is to be output, and

wherein the processor is further configured to compare, with one another, the plurality of document data in terms of the group information and the file information included in each of the plurality of document data, and thus regards the first document data and the second document data that are transmitted from users belonging to an identical group and that correspond to an identical file name, as the similar documents satisfying the similarity condition.

5. The image output management apparatus according to claim 4 ,

wherein each of the plurality of document data includes creation time information indicating a date and time when each of the plurality of document data was created, and

the processor is further configured to compare, with one another, the plurality of the document data satisfying the similarity condition, in terms of the creation time information included in each of the plurality of the document data, and thus selects, as delete candidates, one or more of the plurality of document data whose creation dates and times are not latest.

6. The image output management apparatus according to claim 1 ,

wherein each of the plurality of document data includes creation time information indicating a date and time when each of the plurality of document data was created, and

the processor is further configured to compare, with one another, the plurality of document data satisfying the similarity condition, in terms of the creation time information included in each of the plurality of document data, and thus selects, as delete candidates, one or more of the document data whose creation dates and times are not latest.

7. The image output management apparatus according to claim 1 ,

wherein each of the plurality of document data includes version information indicating a version of a file that is to be output, and

wherein a latest version is specified by comparing, with one another, the plurality of document data satisfying the similarity condition, in terms of the version information included in each of the plurality of document data, and presentation information indicating that there is a file of the latest version is generated as a prior information.

8. The image output management apparatus of claim 1 , wherein the plurality of print jobs further includes a third document data, and generate presentation information indicating similar documents comprising:

generate presentation information indicating similar documents comprising the first document data and the second document data and the third document data satisfying the similarity condition with the first document data and the second document data both automatically presented as deletion candidates prior to printing as the first document data and the second document data having older creation dates than the third document data.

9. The image output management apparatus of claim 8 , wherein in response to present the presentation information to the user before printing any of the first print job and the second print job, the processor is further configured to:

receive an input to simultaneously delete the first document data and the second document data before printing the third print job.

10. The image output management apparatus of claim 1 , wherein the plurality of print jobs further includes a third document data, and generate presentation information indicating similar documents comprising:

generate presentation information indicating similar documents comprising the first document data and the second document data and the third document data satisfying the similarity condition with the third document data being presented as a deletion candidate prior to printing as the third document data has a different user name from the first document data and the second document data.

11. The image output management apparatus of claim 10 , wherein in response to present the presentation information to the user before printing any of the first print job and the second print job, the processor is further configured to:

receive an input to delete the third document data before printing the first print job and the second print job.

12. An image output apparatus comprising:

a hardware processor configured to:

receive a plurality of print jobs comprising a plurality of document data, wherein the plurality of print jobs comprising a first print job including a first document data and a second print job including a second document data from an apparatus used by a user, wherein each of the plurality of document data includes user information and file information, the user information being information for identifying a user who requests output, the file information indicating a file name of a file that is to be output;

determine whether the plurality of document data comprising the first document data and the second document data, which have not been printed, satisfy a similarity condition by comparing with one another, the plurality of document data in terms of the user information and the file information included in each of the plurality of document data, and thus regards the first document data and the second document data that are transmitted from an identical user and that correspond to an identical file name, as the similar documents satisfying the similarity condition;

generate presentation information indicating similar documents comprising the first document data and the second document data satisfying the similarity condition with the first document data being automatically presented a deletion candidate prior to printing as the first document has an older creation date than the second document, and present the presentation information to the user before printing the first print job and the second print job.

13. A non-transitory computer readable medium storing a program causing a computer to execute functions comprising:

receiving a plurality of print jobs comprising a plurality of document data, wherein the plurality of print jobs comprising a first print job including a first document data and a second print job including a second document data from an apparatus used by a user, wherein each of the plurality of document data includes user information and file information, the user information being information for identifying a user who requests output, the file information indicating a file name of a file that is to be output;

determining whether the plurality of document data comprising the first document data and the second document data, which have not been printed, satisfy a similarity condition by comparing with one another, the plurality of document data in terms of the user information and the file information included in each of the plurality of document data, and thus regards the first document data and the second document data that are transmitted from an identical user and that correspond to an identical file name, as the similar documents satisfying the similarity condition; and

generating presentation information indicating similar documents comprising the first document data and the second document data satisfying the similarity condition with the first document data being automatically presented a deletion candidate prior to printing as the first document has an older creation date than the second document, and

present the presentation information to the user before printing the first print job and the second print job.