System and method for tracking and archiving mobile communications
A method and system for tracking electronic communications between a customer phone and a user mobile device for compliance with regulations are provided. The system includes a server configured to send an email to an Enterprise Information Archiving system capable of archiving the email for at least one of eDiscovery and compliance with one or more regulations. The server can associate a virtual phone number with a mobile app residing on a user mobile device and to either: (i) receive a communication originated from the mobile app and intended for a customer phone, and send the communication the customer phone; or (ii) receive a communication originated from a customer phone and sent by the customer phone to the virtual phone number, and send the communication to the mobile app. The server also is configured to include content from the communication in the email.
1. A method for complying with regulations by tracking a communication between a sending phone and a receiving mobile device, the method comprising:
providing a server configured to send an email to an Enterprise Information Archiving system capable of archiving the email for at least one of eDiscovery and compliance with one or more regulations; and
with the server:
associating a virtual phone number with a mobile app residing on a receiving mobile device;
receiving a communication originated from a sending phone and sent by the sending phone to the virtual phone number; and
sending the communication to the mobile app;
wherein the mobile app shows the sending phone as the originator of the communication; and
wherein the server is configured to include content from the communication in the email.
2. The method of claim 1 wherein the communication is routed through a virtual number provider, and wherein the virtual number provider and the server are on separate networks.
3. The method of claim 1 wherein the server is implemented on premises.
4. The method of claim 1 wherein the receiving mobile device is a personal mobile device of an employee of an organization that is required to track the communication for compliance with one or more regulations.
5. The method of claim 4 wherein the organization is at least one of a financial, governmental, and healthcare organization.
6. The method of claim 4 wherein the compliance with one or more regulations includes compliance with one or more requirements of the Financial Industry Regulatory Authority (FINRA), the Sarbanes-Oxley Act (SOX), the Health Insurance Portability and Accountability Act (HIPAA), or the Federal Information Security Management Act (FISMA).
7. The method of claim 1 further comprising, with the server, including content from the communication in the email and sending the email to the Enterprise Information Archiving system.
8. The method of claim 1 wherein the Enterprise Information Archiving system comprises an email server.
9. The method of claim 1 wherein the communication comprises at least one of a short messaging service (SMS) communication, a multimedia messaging service (MMS) communication, and a voice call.
10. A method for complying with regulations by tracking a communication between a receiving phone and a sending mobile device, the method comprising:
providing a server configured to send an email to an Enterprise Information Archiving system capable of archiving the email for at least one of eDiscovery and compliance with one or more regulations; and
with the server:
associating a virtual phone number with a mobile app residing on the sending mobile device;
receiving a communication intended for the receiving phone and originated from the mobile app residing on the sending mobile device; and
sending the communication to the receiving phone;
wherein the virtual number is shown as the originator of the communication; and
wherein the server is configured to include content from the communication in the email.
11. The method of claim 10 wherein the communication is routed through a virtual number provider, and wherein the virtual number provider and the server are on separate networks.
12. The method of claim 10 wherein the server is implemented on premises.
13. The method of claim 10 wherein the sending mobile device is a personal mobile device of an employee of an organization that is required to track the communication for compliance with one or more regulations.
14. The method of claim 13 wherein the organization is at least one of a financial, governmental, and healthcare organization.
15. The method of claim 13 wherein the compliance with one or more regulations includes compliance with one or more requirements of the Financial Industry Regulatory Authority (FINRA), the Sarbanes-Oxley Act (SOX) the Health Insurance Portability and Accountability Act (HIPAA), or the Federal Information Security Management Act (FISMA).
16. The method of claim 10 further comprising, with the server, including content from the communication in the email and sending the email to the Enterprise Information Archiving system.
17. The method of claim 10 wherein the Enterprise Information Archiving system comprises an email server.
18. The method of claim 10 wherein the communication comprises at least one of a short messaging service (SMS) communication, a multimedia messaging service (MMS) communication, and a voice call.
19. A system for tracking electronic communications between a customer phone and a user mobile device for compliance with regulations, the system comprising:
a server configured to send an email to an Enterprise Information Archiving system capable of archiving the email for at least one of eDiscovery and compliance with one or more regulations;
wherein the server is configured to associate a virtual phone number with a mobile app residing on a user mobile device;
wherein the server is configured to either:
receive a communication originated from the mobile app and intended for a customer phone, and send the communication originated from the mobile app to the customer phone, wherein the virtual phone number is used as the originator of the communication; or
receive a communication originated from a customer phone and sent by the customer phone to the virtual phone number, and send the communication originated from the customer phone to the mobile app, wherein the mobile app shows the customer phone as the originator of the communication; and
wherein the server is configured to include content from the communication in the email.
20. The system of claim 19 wherein the server is implemented on premises.
21. The system of claim 19 wherein the communication originated from the mobile app and intended for a customer phone or the communication originated from a customer phone and sent by the customer phone to the virtual phone number is routed through a virtual number provider, and wherein the virtual number provider and the server are on separate networks.
22. The system of claim 19 wherein the user mobile device is a personal mobile device of an employee of an organization that is required to track the communication for compliance with one or more regulations.
23. The system of claim 22 wherein the organization is at least one of a financial, governmental, and healthcare organization.
24. The system of claim 22 wherein the compliance with one or more regulations includes compliance with one or more requirements of the Financial Industry Regulatory Authority (FINRA), the Sarbanes-Oxley Act (SOX) the Health Insurance Portability and Accountability Act (HIPAA), or the Federal Information Security Management Act (FISMA).
25. The method of claim 19 wherein the Enterprise Information Archiving system comprises an email server.
26. The system of claim 19 wherein the communication comprises at least one of a short messaging service (SMS) communication, a multimedia messaging service (MMS) communication, and a voice call.